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Home My WebLink AboutPR 23358: FIRE HYDRANT GRANT APPLICATION + li1 C'rfv of ti. ort rth«r Ic i ur www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 27, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 23358—Fire Hydrant Grant Application Introduction: The intent of this Agenda Item is to seek the Council's approval to apply to Texas Division of Emergency Management(TDEM) for the FEMA Hazard Mitigation Grant Program grant fund. Ardurra will prepare and submit the application. Background: Various fire hydrants in the City of Port Arthur need to be replaced. The improvements are based on inspections by the Water Utilities and Fire Departments. The selected projects will receive a 75% federal cost share of the total project cost approved by FEMA. If approved,the City will be responsible for the remaining 25%of the cost. Budget Impact: No budgetary impact to submitting the application. Recommendation: It is recommended that the City Council approve Proposed Resolution No. 23358, authorizing the City Manager to submit an application for fire prevention prepared by Ardurra, as discussed and/or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 r PR No.23358 9/27/2023 JL Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PARTICIPATE IN THE GRANT APPLICATION PROCESS TO TEXAS DIVISION OF EMERGENCY MANAGEMENT (TDEM) FOR THE FEMA HAZARD MITIGATION GRANT PROGRAM (HMGP) FOR THE CITY OF PORT ARTHUR FIRE RISK MANAGEMENT WHEREAS,the Water Utilities and Fire Department are currently performing inspections on various fire hydrants in the City; and, WHEREAS,the City of Port Arthur is always pursuing funding opportunities that address the safety of all roads and infrastructure for its citizens; and, WHEREAS, the City is eligible to apply for grant funds from the FEMA Hazard Mitigation Grant Program(Exhibit"A"); and, WHEREAS,the selected projects will receive a 75%federal cost share of the total project cost approved by FEMA and the subrecipient, (i.e., City of Port Arthur), will be responsible for the remaining 25%; and, WHEREAS,there is no budgetary impact to submitting the application, and once the grant is awarded it will be submitted to the Council for approval; and, WHEREAS, it is in the City's best interest to fund this project of fire risk management through FEMA. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Manager is hereby authorized to submit a grant application, prepared by Ardurra Group, to the Texas Division of Emergency Management (TDEM) for the Hazard Mitigation Grant Program(HMGP) -2023 Severe Winter Storm DR#4705; and. PR No.23358 9/27/2023 JL Page 2 of 2 READ,ADOPTED,AND APPROVED THIS day of , 2023 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor • Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia T' eno City Secretary City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton City Manager 6/7 Calvin Matthe , P.E. Water Utilities Director Kandy Daniel Clifton Williams, CPPB Finance Director Purchasing Manager Exhibit "A" 'S DIVISI0N 4. A s� '�:. ► 42 NOTICE OF FUNDING �cFVCYM � OPPORTUNITY ( NOFO ) Hazard Mitigation Grant Program ( HMGP) : T1IE 2023 Severe Winter Storm - DR #4705 Application Period Ends November 3,2023 at 5:00 PM (CST) THE TEXAS A&M UNIVERSITY SYSTEM APPLICANT ELIGIBILITY AND STATE PRIORITIES SUMMARY Eligibility Governor Abbott and the Eligible subapplicants include local governments,state agencies,and private Texas Division of Emergency nonprofits if they own or operate a private nonprofit facility as defined in Management (TDEM) Section 102(11)(B) of the Stafford Act. announce the open applica- tion period for the FEMA Priorities and Considerations Hazard Mitigation Grant • Eligible jurisdictions within the declared counties for the disaster. Program (HMGP) - 2023 • Projects that address the principal hazards associated with the disaster Severe Winter Storm - • Projects that demonstrate the greatest community benefit including DR#4705. The application • high Benefit-Cost-Analysis (BCA) and verifiable population directly served period will open on June 8, or benefiting from the proposed projects. 2023 and will close on • Projects that clearly link to the subapplicants hazard mitigation plan. November 3,2023. • Projects that focus on multi-jurisdictional/regional/watershed levels. All entities seeking funding Further information may be found in the Texas Hazard Mitigation State under this opportunity must Administrative Plan available at have a FEMA approved https://tdem.texas.gov/mitigation/quality-assurance-section Hazard Mitigation Plan at the time the project is submitted Available Funding to FEMA for consideration Selected projects will receive 75%federal cost share of the total project cost and at the time an award is approved by FEMA. Subrecipients are responsible for the remaining 25%. made except for projects to The total amount of available funding is not available at the time of posting develop or update mitigation but will be posted in the "Current Funding Opportunities"section of the plans. An exception to this TDEM Hazard Mitigation webpage at requirement may be https://tdem.texas.gov/mitigation/current-funding-opportunities requested on a case-by-case basis in accordance with TIPS FOR APPLICATION DEVELOPMENT FEMA's 2023 Hazard Mitiga- tion Assistance Guidance. • Develop applications in a modular format with scaled deliverables and costs so that partial funding may be considered if the full project amount li applications must be is not approved. eceived by TDEM through • Be sure to submit your application to all open HMGP application The TDEM Grants Manage opportunities to increase the opportunities to attain an award. rent System (GMS) no later • Demonstrate experience in managing grants as part of submission Than November 3, 2023 at including understanding federal procurement processes and experience 3:00 PM .(CST) to be consid- with FEMA's Hazard Mitigation Grant Program (HMGP). ?red forfundino • Contact your TDEM regional hazard mitigation grant coordinator/ specialist early to assist with preparing a quality application. incomplete applications are • Don't wait to register for GMS access. Access requests are submitted deemed ineligible and will online at: https:%/grants.tdem.texas.govi not be considered for fund- ing. 5 DIVIS/o 1 so l'A 4, 4+- FNCyMANPG EXAMPLE ELIGIBLE ACTIVITIES* • Property Acquisition&Structure Demolition/Relocation lIT D E 1Vt • Structure Elevation Mitigation Reconstruction THE TEXAS A&M UNIVERSITY SYSTFs+ • Dry Floodproofing Historical Structures • Generators • Flood Risk Reduction Projects • Retrofitting of Existing Buildings&Structures • Safe Room Construction • Wind Retrofit for Family Residences • Infrastructure Retrofit • Soil Stabilization • Wildfire Mitigation • Post-Disaster Code Enforcement • Hazard Mitigation Plans TRAINING AND FEMA PROGRAM INFORMATION Click on the links below to be redirected for information. Notice of New FEMA Hazard Mitigation Assistance (HMA) Program NOTICE OF and Policy Guide Effective March 23, 2023, FEMA has adopted a revised HMA Program FUNDING and Policy Guide that will apply to this award.This replaces the 2015 HMA Guidance. OPPORTUNITY (NOFO) Hazard Mitigation Grant Program Information (FEMA) (Reference) nttps: /www.Tema.govigrants/mitigationshazaro-m tigatior- Hazard Applicant Information Sessions (Highly Recommended) Mitigation Grant Applicants are strongly encouraged to participate in an information Program ( H M G P) : session which will review grant requirements and provide an 2023 Severe opportunity to ask questions. Click here to register. Winter Storm - D R #47 0 5 Federal Procurement Training (Highly Recommended) All applications must be https://bit.ly/FederalProcurement received by TDEM through Required Grant Terms and Conditions (Review Only) the TDEM Grants Manage Prior to application, please review the grant terms and conditions that ment System (GMS) no later than November 3, 2023 at are required under this NOFO. C ; _-e e_ 5:00 PM (CST) to be consid- eredforfunding. CONTACT INFORMATION Incomplete applications are Contact Information - Regional Section Chiefs deemed ineligible and will not be considered for fund https://tdem.texas.gov/regions ing.