HomeMy WebLinkAboutPR 23372: ANNUAL SERVICE RENEWAL INTEROFFICE MEMORANDUM
Date: October 4, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young, Information Technology Director >
RE: Proposed Resolution No. 23372—Annual Service Renewal
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to approve payment in the amount of$89,570.08 to Superion, LLC for twelve months of
access to Naviline ASP.
Background:
On October 13, 2015, per Resolution No. 15-353, the City of Port Arthur entered into a three
(3) year application services provider(ASP) contract with SunGard Public Sector Inc. for the
hosting of application software for reporting, online payments, payroll, accounting, budgeting,
utility billing, purchasing, code enforcement and other central system functions. The contract
automatically renews each year, unless terminated by either party.
On April 20, 2017 SunGard Public Sector announced its new corporate name and brand,
Superion, LLC ("Superion").
This procurement is exempt from bidding under Section 252.022 (a) (7) of the Texas Local
Government Code as an item that is available from only one source. Funds for the total amount
of$89,570.08 are budgeted in Information Technology Professional Services account 001-09-
023-5420-00-10-000-.
Recommendation:
It is recommended that City Council authorize the City Manager to approve payment of the
invoice for twelve months of services to Superion, LLC, in the amount of$89,570.08.
P.R. NO. 23372
FY 10/4/2023
RESOLUTION NO.
A RESOLUTION AUTHORIZING PAYMENT OF ANNUAL SERVICE
FEES FOR NAVILINE ASP TO SUPERION LLC IN THE AMOUNT OF
$89,570.08. ACCOUNT NO. 001-09-023-5420-00-10-000-.
WHEREAS, per Resolution No. 15-353, the City of Port Arthur entered into a
three (3) year application services provider (ASP) contract with SunGard Public Sector
Inc. for the hosting of Naviline ASP application software for reporting, online payments,
payroll, accounting, budgeting, utility billing, purchasing, code enforcement and other
central system functions; and
WHEREAS, Resolution 18-485 authorized payment of annual service fee in the
amount of $133,673.40 for the period from 10/1/2018 through 9/30/2019; and
WHEREAS, Resolution 19-472 authorized payment of annual service fee in the
amount of$140,357.07 for the period from 10/1/2019 through 09/30/2020; and
WHEREAS, Resolution 20-326 authorized payment of annual service fee in the
amount of$147,374.92 for the period from 10/01/2020 through 09/30/2021; and
WHEREAS, Resolution 21-395 authorized payment of annual service fee in the
amount of$133,673.40 for the period from 10/01/2021 through 09/30/2022; and
WHEREAS, Resolution 22-461 authorized payment of annual service fee in the
amount of$130,337.23 for the period from 10/01/2022 through 09/30/2023; and
WHEREAS, this procurement is exempt from bidding under Section 252.022 (a)
(7) of the Texas Local Government Code as an item that is available from only one source;
and
WHEREAS, the City Council deems it is in the best interest of the City to continue
to receive the hosted services from Superion, LLC.; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes payment in the amount of
$89,570.08 to Superion, LLC., for Naviline ASP application software for reporting, online
payments, payroll, budgeting, accounting, utility billing, purchasing, code enforcement,
employee self-service for a period of twelve months, invoice attached hereto as Exhibit
«A„
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
Flo
P.R. NO. 23372
FY 10/4/2023
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
vetL,A7121-4--ti-e r 03
Val Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager Clifton illiams, Purchasing Manager
j• V,04x,Y1-4 .
Fay Young
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Dani0l, Finance Director
P.R. NO. 23372
FY 10/4/2023
EXHIBIT A
;�; CENTRALSQUARE
Renewal Order prepared by:
Jenny McPherson
jenny.mcpherson@centralsquare.com
Renewal Order#: Q-135740 Renewal Order prepared for:
Start Date: October 1, 2023 Fay Young, MIS Director
End Date:July 31, 2024 City of Port Arthur
Billing Frequency:Yearly P.O. Box 1089
Subsidiary: Superion, LLC Port Arthur, TX 77641
409-983-8164
Thank you for your continued business.We at CentralSquare appreciate and value our relationship and look forward to
serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of
our products can be found at www.centraisquare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME QUANTITY TOTAL
1. ACOM Annual Access Fee 1 0.00 USD
2. ACOM Annual Access Fee 1 0.00 USD
3. ASP-Technical Annual Access Fee 1 38,017.01 USD
4. Modifications Annual Access Fee 33 0.00 USD
5. NaviLine Accounts Receivable-Annual Access Fee 1 3,959.74 USD
6. NaviLine Building Permits Annual Access Fee 1 4,967.40 USD
7. NaviLine Cash Receipts-Annual Access Fee 1 2,549.06 USD
8. NaviLine Code Enforcement Annual Access Fee 1 1,884.56 USD
9. NaviLine Document Management Services Annual Access Fee 1 1,105.68 USD
10. NaviLine Financials Imaging Interface Annual Access Fee 1 0.00 USD
11. NaviLine Fixed Assets-Annual Access Fee 1 2,625.32 USD
12. NaviLine Global Financials Annual Maintenance Fee 1 0.00 USD
13. NaviLine GMBA w/Extended Reporting Annual Access Fee 1 11,018.68 USD
14. NaviLine Land/Parcel Mgmt-Annual Access Fee 1 3,823.59 USD
15. NaviLine Planning &Engineering Annual Access Fee 1 4,967.40 USD
16. NaviLine Purchasing/Inventory-Annual Access Fee 1 6,585.07 USD
17. NaviLine User Interface Annual Access Fee 1 0.00 USD
18. NaviLine Work Orders/Facility Management Annual Access 1 8,066.57 USD
Fee
MORE INFORMATION AT CENTRALSQUARE.COM
►; CENTRALSQUARE
Renewal Order prepared by:
Jenny McPherson
jenny.mcpherson@centralsquare.com
Total: 168,517.30 USD
Discount Total: 78,947.22 USD
Renewal Order Total: 89,570.08 USD
Billing Information
Fees will be payable within 30 days of invoicing.
Please note that the Total Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of$21.37656 will be shown as a
Total Price of$21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Total Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies)governing the"Ship To" location provided by Customer on the Renewal Order Form.
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