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Home My WebLink AboutPR 23373: REPLACEMENT OF THE GATES BUILDING'S ROOF City of nrt rthu _ 7r� ts www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 3, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Flozelle C. Roberts, EIT, MEng, MBA, Public Works Director RE: P.R.23373 —Replacement of the Gates Building's Roof for $180,500.00 by Marsh Waterproofing, Inc. of Vidor, Texas, through the Region 5 Cooperative Purchasing Program Introduction: This agenda item requests Council's approval to replace the roof on the Gates Building. Background: Resolution 23-307 authorized the Public Works Department to demolish, abate, and clean the Gates Building, which the Christus Hospital System donated to the City. During this work, numerous voids in the roof were revealed. The contractor informed the Public Works Depai intent of the urgency for the roof replacement for the mold and asbestos remediation work to be completed and effective. The Public Works Department contacted Marsh Waterproofing, Incorporated(Marsh) of Vidor, Texas, to provide a quote for cleaning and replacing the roof and removing the inoperable air conditioning unit. Marsh provided its quote through the Region 5 Cooperative Purchasing Program. Budget Impact: Marsh Waterproofing, Inc. of Vidor, Texas, which maintains contract numbers 20230301, Building Materials & Supplies; 20220403, Disaster Restoration & Recovery; and 20230305, "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Paint Supplies & Services with the Region 5 Cooperative Purchasing Program, provided a competitive quote for $180,500.00. The roof replacement will be funded by the Capital Improvement Fund—City Facility Improvements Account, 307-21-049-8512-00-10-000. Recommendation: The City of Port Arthur City Council is recommended to approve PR 23373 authorizing the Gates Building's roof replacement by Marsh Waterproofing, Inc. of Vidor, Texas, through the Region 5 Cooperative Purchasing Program. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No.23373 10/03/2023 FCR Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE ROOF REPLACEMENT FOR THE GATES BUILDING BY MARSH WATERPROOFING, INC. OF VIDOR, TEXAS, WITH A PROJECTED BUDGETARY IMPACT OF $180,500.00 THROUGH REGION 5 EDUCATION SERVICE CENTER (ESC) CONTRACT NUMBERS 20230301, 20220403 AND 20230305. FUNDING IS AVAILABLE IN THE CAPITAL IMPROVEMENT FUND — CITY FACILITY IMPROVEMENTS ACCOUNT, 307-21-049-8512-00-10- 000. WHEREAS,Resolution 23-307 authorized the execution of a contract for the demolition, abatement, and cleaning of the Gates Professional Building; and, WHEREAS, during this work, numerous voids in the roof were revealed; and, WHEREAS, the contractor informed the Public Works Department of the urgency to replace the roof for the mold and asbestos remediation work to be completed and effective; and, WHEREAS, Marsh Waterproofing, Incorporated of Vidor, Texas, provided a quote for cleaning and replacing the roof and removing the inoperable air conditioning unit through the Region 5 ESC Southeast Texas Cooperative Purchasing quote of$180,500.00; and, WHEREAS, pursuant to Chapter 271, Subchapter D of the Texas Local Government Code, a city, by resolution of its governing body, may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission; and, WHEREAS,the City entered into an interlocal agreement for cooperative purchasing with the Region 5 ESC Southeast Texas Cooperative Purchasing Organization through Resolution 20- 019; and, WHEREAS,Marsh Waterproofing, Inc. is a vendor on the Region 5 ESC Southeast Texas Cooperative Purchasing Organization and has provided a quote attached hereto as Exhibit A. PR No.23373 10/03/2023 FCR Page 2 of 3 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Council of the City of Port Arthur hereby authorizes and directs the City Manager to execute on behalf of the City a contract with Marsh Waterproofmg, Inc. of Vidor, Texas,for the roof replacement and air conditioning removal for$180,500.00,in substantially the same form as attached in Exhibit B; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the day of , A.D. 2023 at a meeting of the City of Port Arthur,Texas,by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartie Mayor Attest: Sherri Bellard, TRMC City Secretary PR No.23373 10/03/2023 FCR Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: 2‘1/11/A(.E' Valec' R. Tizeno, Esq. hAA42f-41s— Ronald Burton, CPM City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: CA-i\L ( (f-j' Kandy Daniel Flozelle Roberts, , MEng, MBA Director of Finance Directo f Public orks Clifto E. Williams, Jr., (:PPB Purchasing Manager PR No.23373 EXHIBIT A CX1e. Specializing in Building Restoration Physical Address: Mailing Address: 240 South Main St.Suite#2 P.O.Drawer 968 Vidor,TX 77662 Vidor,TX 77670-0968 Ph#409-769-0459 Toll free:1-866-251-0234 Fax#409-769-1682 Email: Office@Marshwaterproofing.com October 4, 2023 City of Port Arthur PO Box 1089 Port Arthur TX 77641 RE: 3617 Gates BLVD Our recommendations and specifications are based on the information received from your engineer or representative. We will furnish at the above building, all labor, materials, tools, equipment, supervision, Workmen's Compensation, Public Liability and Property Damage Insurance necessary to complete in a thoroughly workmanlike manner all the work described below: Scope of Work: Roofing Overlay 1. Clean any debris off roof. 2. Smooth out high spots in foam. 3. Install 1/2" coverboard. 4. Install 60 mil roofing membrane. 5. Reuse existing coping cap 6. Clean all trash and debris. Price: $175,000.00 Scope of Work: Rooftop Unit Removal • Demo existing Units on roof. • Haul off and trash or debris. Price: $5,500.00 Region V Numbers #20230301 —Building Materials & Supplies #20220403 —Disaster Restoration & Recovery #20230305—Paint Supplies & Services Respectfully Submitted, M itchei.L}f c rg,rawe, 409-659-5631 Marsh Waterproofing,Inc. Acceptance Signature & Date: NOTES—THIS PROPOSAL IS ONLY VALID FOR 90 DAYS • If needed, Owner to furnish two (2) 110-volt amp outlets and one (1) 220 volt 50-amp single phase outlet and connect contractors power cord as supplied by contractor. • If needed, Owner to furnish cold water at spigot in work area. • If needed, Owner will cooperate with contractor in moving cars, etc. to minimize the risk of overspray. • This proposal does not include any asbestos removal, encapsulation, or disposal of the same. • We are not responsible for the relocation or covering of any product or production areas that could get damaged by dust, dirt, falling deck or water during the project. • If needed, Owner will furnish interior and exterior storage area, parking space for trucks and storage trailers. • If needed, Owner to move all non-permanently mounted items away from surfaces to be treated. • If needed, Owner to cut back any existing landscaping a minimum of two feet away from the building prior to work commencing if needed. • The scope of work under this contract expressly does NOT include investigation, detection, abatement, replacement, removal or detoxification of and Hazardous Environmental Condition. • "Hazardous Environmental Condition"means any type or form of asbestos, lead or fungus, including mildew, mold, rot, rust, mycotoxins, spores, scents or byproducts produced or released by fungi. • Our quote is based on the fact that this specification meets your insurance company approval and local code approval. PR No.23373 EXHIBIT B PR No. 23373 CONTRACT TO REMOVE AND REPLACE THE ROOF AND DISCARD THE AIR CONDITIONER AT THE GATES PROFESSIONAL BUILDING FOR THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2023, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or"CITY" and Marsh Waterproofing, Inc. hereinafter called"CONTRACTOR." I WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be sixty (60) days from the start date on the Notice to Proceed. The City can terminate this contract at its convenience, which includes, but is not limited to, funding not being available in any budget cycle with thirty (30) days' written notice. 2. The Contractor will perform work as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of ! the materials, supplies, tools, equipment, labor, and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The CONTRACTOR agrees to supply the materials described in the specifications and contract documents at the unit prices shown below, and will be the contracted vendor for the following items as indicated. Roofing overlay including cleaning roofing debris, smoothing high spots in the foam, installing '/2" coverboard, installing 60 mil roofing membrane,reusing existing coping cap, and cleaning all trash and debris Not-to-Exceed: $175,000.00 Rooftop unit removal including demolishing the existing roof units and hauling off all trash and debris Not-to-Exceed: $5,500.00 5. The term "Contract Documents" means and includes the following: a) Agreement b) Scope of Work c) Bid/Quote A- 1 PR No. 23373 d) Notice of Award e) Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 7. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in(2 copies)each of which shall be deemed an original on the date first above written. Signed on the day of 2023 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY CITY MANAGER Signed on the day of 2023 ATTEST CONTRACTOR BY CITY SECRETARY Marsh Waterproofmg, Inc. Vidor,Texas Print Name: Title: A-2 C",;6. Specializing in Building Restoration Physical Address: Mailing Address: 240 South Main St.Suite#2 P.O.Drawer 968 Vidor,TX 77662 Vidor,TX 77670-0968 Ph#409-769-0459 Toll free:1-866-251-0234 Fax#409-769-1682 Email: Office@Marshwaterproofing.com October 4, 2023 City of Port Arthur PO Box 1089 Port Arthur TX 77641 RE: 3617 Gates BLVD Our recommendations and specifications are based on the information received from your engineer or representative. We will furnish at the above building, all labor, materials,tools, equipment, supervision, Workmen's Compensation, Public Liability and Property Damage Insurance necessary to complete in a thoroughly workmanlike manner all the work described below: Scope of Work: Roofing Overlay 1. Clean any debris off roof. 2. Smooth out high spots in foam. 3. Install 1/2" coverboard. 4. Install 60 mil roofing membrane. 5. Reuse existing coping cap 6. Clean all trash and debris. Price: $175,000.00 Scope of Work: Rooftop Unit Removal • Demo existing Units on roof. • Haul off and trash or debris. Price: $5,500.00 Region V Numbers #20230301 —Building Materials & Supplies #20220403 —Disaster Restoration & Recovery #20230305—Paint Supplies & Services Respectfully Submitted, M i}f arg-rcwe4,- 409-659-5631 Marsh Waterproofing, Inc. Acceptance Signature& Date: NOTES—THIS PROPOSAL IS ONLY VALID FOR 90 DAYS • If needed, Owner to furnish two (2) 110-volt amp outlets and one (1) 220 volt 50-amp single phase outlet and connect contractors power cord as supplied by contractor. • If needed, Owner to furnish cold water at spigot in work area. • If needed, Owner will cooperate with contractor in moving cars, etc. to minimize the risk of overspray. • This proposal does not include any asbestos removal, encapsulation, or disposal of the same. • We are not responsible for the relocation or covering of any product or production areas that could get damaged by dust, dirt, falling deck or water during the project. • If needed, Owner will furnish interior and exterior storage area,parking space for trucks and storage trailers. • If needed, Owner to move all non-permanently mounted items away from surfaces to be treated. • If needed, Owner to cut back any existing landscaping a minimum of two feet away from the building prior to work commencing if needed. • The scope of work under this contract expressly does NOT include investigation, detection, abatement, replacement, removal or detoxification of and Hazardous Environmental Condition. • "Hazardous Environmental Condition" means any type or form of asbestos, lead or fungus, including mildew, mold, rot, rust, mycotoxins, spores, scents or byproducts produced or released by fungi. ■ Our quote is based on the fact that this specification meets your insurance company approval and local code approval.