HomeMy WebLinkAboutPO 7182: ADDING SECTION TO THE CODE OF ORDINACES AS PERTAINS TO WORKING MEETINGS (REQUESTED BY CM FRANK) P.O. No. 7182
10/5/23 vrt
ORDINANCE NO.
AN ORDINANCE ADDING SECTION 2-53 TO CHAPTER 2
(ADMINISTRATION), ARTICLE II (CITY COUNCIL), DIVISION 2
(MEETINGS) TO THE CODE OF ORDINANCES AS IT PERTAINS TO
WORKING MEETINGS (REQUESTED BY COUNCILMEMBER FRANK)
WHEREAS, it has been requested that the City Council add Section 2-53 to Code
of Ordinances of the City of Port Arthur as it pertains to providing a procedure to
authorize expenditures for the provision of food and beverages during working meetings
of the City; and
WHEREAS, it is deemed in the best interest of the City to amend Section 2-53 as
delineated in Exhibit "A".
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That Chapter 2, Article II, Division 2 of the Code of Ordinances is
amended by adding a new Section 2-53, as delineated in Exhibit "A" attached hereto.
Section 3. That all ordinances or parts thereof in conflict herewith are repealed
to the extent of such conflict only.
Section 4. That a copy of the caption of this Ordinance be spread upon the
Minutes of the City Council.
Section 5. That the ordinance shall be effective immediately.
READ, ADOPTED AND APPROVED on this day of A.D.,
2023, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartle, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager
Exhibit"A"
"Section 2-53 — Working Meetings — The following will be provided during working
meetings, which includes Regular City Council meetings, Special City Council
meetings and Workshops:
1. The following is a list of situations where the reasonable cost of food and
beverage items are allowable expenses. The purchasing employee or
department must have sufficient budget authority to fund the expense.
Purchases are to be processed for approval according to City policy, work rules,
or practices:
• Working lunches where staff are expected to attend and the meeting is
scheduled during a meal period.
• Working meals attended by the City Manager and elected officials or
executives from other state and local agencies and jurisdictions.
• Meals or refreshments provided at City Council meetings, City Council
study session meetings, City Council retreats and other meetings for
elected officials and/or staff members and other required to attend such
meetings that span meal times.
• Meals provided during recruitment of key City positions and for interview
panels.
4
• Meals provided at staff appreciation and recognition events.
• Refreshments for ceremonies, receptions and special events sponsored
by the City.
• Meals or refreshments provided for working lunch or dinner meetings of
commissions, committees, and task forces.
4
• Light refreshments at meetings such as training sessions, committee and
commission meetings, regional meetings and staff meetings.
• Meals or refreshments provided for City employees and other responding
to emergency situations (e.g. weather-related event or other event
requiring use of emergency coordination center),
• Alcoholic beverages are prohibited at City functions and are not allowed
as reimbursable expense.
