HomeMy WebLinkAboutPR 23385: EXTEND THE CONTRACT WERVICE OF WATER/SEWER LEAK REPAIRS FOR WATER UTILITIES DEPARTMENT rllf /t{!t[ -
INTEROFFICE MEMORANDUM
Date: October 13, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 23385 —Extend the Contract Service of Water/Sewer Leak Repairs for
Water Utilities Department
Introduction:
The intent of this Agenda Item is to seek the City Council's approval to amend the Water/Sewer
Leak Repair contract with Jet Aeration, LLC. to authorize an additional $72,000 in funding to a
new total contract amount of$372,000, due to excessive water main breaks.
Background:
Pursuant to Resolution #23-083, the contract with Jet Aeration is to be for a one-year period,
with services rendered on an as-needed basis with a projected budgetary impact of
$300,000.00. During August and September this year, there were excessive water breaks.
Before the new contract is in place this contract is needed to extend and ensure the integrity of
the water and sewer systems are maintained, and that quality service is provided to the citizens
and customers of Port Arthur,which also includes taps as needed for water and sewer.
Budget Impact:
This contract has a projected budgetary impact of$72,000.00. Funds are available in Account
410-40-215-5315-00-00-000, Water System Maintenance, and 410-40-220-5313-00-00-000,
Sewer System Maintenance.
Recommendation:
It is recommended that City Council approve PR 23385, to execute a contract for construction
services as discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No.23385
10/13/2023 JL
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND
THE CONTRACT WITH JET AERATION, LLC OF VIDOR, TEXAS
FOR WATER/SEWER LEAK REPAIR SERVICES,
INCREASING THE CONTRACT AMOUNT BY $72,000.00 TO A
NEW TOTAL CONTRACT AMOUNT OF $372,000.00 DUE TO
EXCESSIVE WATER MAIN BREAKS. FUNDING IS AVAILABLE IN
UTILITIES ACCOUNT NUMBERS 410-40-215-5315-00-00-000, WATER
SYSTEM MAINTENANCE AND 410-40-220-5313-00-00-000, SEWER
SYSTEM MAINTENANCE.
WHEREAS,pursuant to Resolution No. 23-083, City Council approved the Water/Sewer
Leak Repair Service Contract with Jet Aeration, LLC of Vidor, Texas in a total amount of
$300,000.00; and,
WHEREAS,there were excessive water main breaks in the City's system during August
and September this year which resulted in the need for additional funding to support operations in
maintaining the quality of the system; and,
WHEREAS,it is deemed in the best interest of the City to increase$72,000 to the original
contract,thereby to a new total amount of$372,000,with funds available in Account 410-40-215-
5315-00-00-000, Water System Maintenance and 410-40-220-5313-00-00-000, Sewer System
Maintenance.; and,
WHEREAS,the original contract was authorized pursuant to Section 252.022(a)(3) of the
Texas Local Government Code because of the unforeseen damage to public machinery,equipment,
or other property
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions of the preamble are true and correct.
THAT,the City Manager is hereby authorized to amend the contract with Jet Aeration by
increasing the contract amount by $72,000.00 (Exhibit "A"), for the purpose of providing
construction services, on an as-needed basis, for emergency repairs and/or installations of water
PR No. 23385
10/13/2023 JL
Page 2 of 3
distribution and wastewater conveyance pipes and appurtenances, to a new total contract amount
of $372,000.00 for one year, from Account 410-40-215-5315-00-00-000, Water System
Maintenance and 410-40-220-5313-00-00-000, Sewer System Maintenance, in substantially the
same form as the attached Exhibit"B".
THAT, a copy of the caption of the Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the day of , A.D. 2023 at
a meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor: ,
Councilmembers: ,
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 23385
10/13/2023 JL
Page 3 of 3
APPROVED AS TO FORM:
0.0f—A) ke10-3/ os
al Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
Ci ger 1
' i
Calvin Matthews, '.E.
Water Utilities Director
APPROVED AS TO AVAILABILITY OF
FUNDS:
KciL,43(
Kandy Dani
Finance Director
c
Clifto Williams, CPPB
Purchasing Manager
EXHIBIT "A"
AGREEMENT FOR CONSTRUCTION SERVICES
AMENDMENT#1
That this Agreement is made between the City of Port Arthur, Texas hereinafter referred
to as "City" and Jet Aeration, LLC hereinafter referred to as the "Contractor."
SECTION HI. WILL READ AS FOLLOWS:
III. COMPENSATION
"Contractor shall be compensated for a sum of up to$375,000.00. Appropriate work related
expenses, computer and facility access, as necessary for the effective performance of the required
job duties, may be provided and/ or reimbursed as determined appropriate by the City Manager.
The Contractor shall safeguard all records, and maintain confidentiality of records and information
encountered in the course and scope of his job duties."
SIGNED AND AGREED TO on the day of 2023.
ATTEST: CITY OF PORT ARTHUR
By:
Sherri Bellard, Ronald Burton,
City Secretary City Manager
WITNESS: JET AERATION, LLC
By
Print Name: Print Name:
Title:
APPROVED AS TO FORM:
By:
Valecia Tizeno,
City Attorney