HomeMy WebLinkAboutPR 23383: RATIFICATION OF EMERGENCY MEMO OF WATER LEAKS REPAIR c -
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INTEROFFICE MEMORANDUM
Date: October 13, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 23383 —Ratification of Emergency Memo of Water Leaks Repair
Introduction:
The intent of this Agenda Item is for the City Council to ratify two emergency memos for water
leak repair during August and September this year. The estimate for the replacement was
$150,000.00 for two memos, and the work was completed for$139,919.00.
Background:
Due to extreme weather conditions associated with the current heat wave, lack of rain, and dry
conditions, there was an excessive amount of water main leaks. Several contractors were
contacted by city staff. Due to the available crews and equipment, one emergency memo was
issued to T. Johnson Industries, Inc. for $50,000 and the work was completed for $41,319.00
with 37 leak repairs;the other one was issued to Global Drilling, Inc. for$100,000 and the work
was completed for$98,600.00 with total 40 leak repairs.
Budget Impact:
The total budgetary impact is $139,919.00 and funding is available in Water Utilities Water
System Maintenance Account No 410-40-215-5315-00-00-000.
Recommendation:
It is recommended that the City Council approve Proposed Resolution No. 23383, ratifying the
emergency water leak repair as described/outlined above.
"Remember, we are here to serve the Citizens of Port Arthur"
Fir
PR No. 23383
10/13/23 JL
Page 1 of 3
RESOLUTION NO.
A RESOLUTION RATIFYING THE CITY MANAGER'S
DECISION TO AUTHORIZE VARIOUS EMERGENCY
WATER LEAK REPAIRS BY GLOBAL DRILLING, INC.
OF WINNIE,TEXAS IN THE AMOUNT OF$98,600.00 AND
T. JOHNSON INDUSTRIES OF LUMBERTON, TEXAS IN
THE AMOUNT OF $41,319.00 FOR THE TOTAL NOT TO
EXCEED AMOUNT OF $139,919.00. FUNDING
AVAILABLE IN WATER SYSTEM MAINTENANCE
ACCOUNT NO. 410-40-215-5315-00-00-000.
WHEREAS, due to extreme weather conditions associated with the current heat wave,
lack of rain, and dry conditions,there were excessive amount of water main leaks; and,
WHEREAS,on August 29, 2023,the City Manager signed an emergency memo (Exhibit
"A"), authorizing the emergency water leak repair by Global Drilling, Inc. of Winnie, Texas for
$100,000; and,
WHEREAS, on September 5, 2023, the City Manager signed an emergency memo
(Exhibit "B"), authorizing the emergency water leak repair by T. Johnson Industries, Inc. of
Lumberton, Texas for$50,000; and,
WHEREAS, T. Johnson Industries, Inc. completed 37 leak repairs for $41,319.00 and
Global Drilling, Inc. completed 40 leak repairs for$98,600.00; and,
WHEREAS, pursuant to Section 252.022(a)(1) this purchase is authorized because of a
public calamity that requires the immediate appropriation of money to relieve the necessity of the
municipality's residents or to preserve the property of the municipality; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(2) of the local
government code to preserve or protect the public health or safety of the municipality's residents.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
PR No.23383
10/13/23 JL
Page 2 of 3
THAT, City Council hereby ratifies the emergency water leak repairs in the total not to
exceed the amount of $139,919.00 from Water System Maintenance Account No. 410-40-215-
531500-000: and,
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the
Meeting of the City Council.
READ, ADOPTED, AND APPROVED this day of , 2023
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Valecia Tizeno
City Attorney
PR No. 23383
10/13/23 JL
Page 3 of 3
APPROVED FOR ADMINISTRATION:
N41
Ronald Burton Calvin Matthews, P.E.
City Manager Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Kandy Dani 1 Cli n Williams,CPPB
Finance Director Purchasing Manager
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Exhibit "A"
Cry t
rthur
7( ccr
INTEROFFICE MEMORANDUM
Date: August 29,2023
To: Ronald Burton,City Manager
From: Calvin Matthews,P.E. Water Utilities Director
RE: Approval for Local Contractor to assist with Emergency Repairs
Due to extreme weather conditions associated with the current heat wave, lack of rain and
resulting dry conditions, City staff cannot repair the unusual amount of water main leaks in a
timely manner. This urgency for repairs to the broken water mains is the reason for the
authorization request to hire Global Drilling, Inc. of Winnie,Texas to provide four(4) crews to
assist city personnel.
The total expenditures for the repairs is expected to be around$100,000. A proposed resolution
will be presented to City Council for ratification. Account number is 410-40-215-5313-00-00-
000, Water System Maintenance.
I, Ronald Burton, hereby approve the emergency repairs by Global Drilling, Inc.
Ronald on
City wager
"Remember,we are here to serve the Citizens of Port Arthur"
GLOBAL DRILLING,INC.
GLOBAL 44994 Interstate 10 Winnie,Texas 77665,USA
T:+1 800 956 8720;E:info@globaldrillingequipment.corn,
DRILLING. INC. W:www.globaldrillingequipment.com
INVOICE
Date:
Attn: ACCOUNTING September 26,2023
Port Arthur,TX 77641
Project Name:EMERGENCY WATER LEAK REPAIRS Ref.No.:
Ref:Interoffice Memorandum dated August 29,2023 PA2023-010
Location:Various locations within Port Arthur,TX
ITEM NO. DESCRIPTION UNIT TOTAL UNIT PRICE TOTAL PRICE REMARKS
1 Providing(4)crews to assist the City to DAYS 17 5,800.00 98,600.00
Repair the broken water mains
From September 4,2023 to September 20,2023
-1st Team:13-Days
-2nd Team:4-Days
TOTAL DUE: 98,600.00
Terms and Conditions:
Amount in Words(US Dollars):Ninety Eight Thousand Six Hundred Only
For:
GLOBAL DRILLING,INC.
JASMIN BERSOBIO
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INTEROFFICE MEMORANDUM
Date: September 5, 2023
To: Ronald Burton, City Manager
From: Calvin Matthews, P.E. Water Utilities Director
RE: Approval for Local Contractor to assist with Emergency Repairs
Due to extreme weather conditions associated with the current heat wave, lack of rain and
resulting dry conditions, City staff cannot repair the unusual amount of water main leaks in a
timely manner. This urgency for repairs to the broken water mains is the reason for the
authorization request to hire T. Johnson Industries, Inc. of Kountze, Texas to provide two (2)
crews to assist city personnel.
The total expenditures for the repairs is expected to be around $50,000. A proposed resolution
will be presented to City Council for ratification. Account number is 410-40-215-5313-00-00-
000, Water System Maintenance.
I, Ronald Burton, hereby approve the emergency repairs by T. Johnson Industries, Inc.
Ronald rton
C Manager
"Remember, we are here to sere the Citizens of Port Arthur"
T. Johnson Industries, Inc. Invoice
P. O. Box 8009
Lumberton,Texas 77657 Date Invoice h
9 7 2023 21590
Phone# 409/246-2440
Bill To Terms P O. No.
City of Pt. Arthur
Net 30
Job No
9895-9-2023
Serviced Description Qty Rate Amount
Job 9895
9/6/2023 1074 Main Ave- Probed out line to search for leak. Pulled off job by
Darrell, did not want to spend any more time trying to locate exact
location
mini-excavator move-in 1 100.00 100.00
mini-excavator/operator/Truck&Tools 2 130.00 260.00
Helper 2 40.00 80.00
Helper 2 40.00 80.00
Job 9897
9/6/2023 3500 Gates Blvd., Marked and called in emergency locates, saw cut 0.00 0.00
asphalt. Will return with dump truck to load and haul off asphalt
mini-excavator move-in 1 100.00 100.00
mini-excavator/operator/Truck& Tools 4 130.00 520.00
Helper 4 40.00 160.00
Helper 4 40.00 160.00
Walk behind concrete saw 1 250.00 250.00
Job 9897
9/7/2023 3500 Gates Blvd-Dug up and repaired leak with 1 1/2" tubing,backfilled
above tubing with dirt and finished back filling with rock
mini-excavator/operator/Truck&Tools 7 130.00 910.00
Mechanic - Dump truck 7 42.00 294.00
Helper 7 40.00 280.00
Helper 7 40.00 280.00
Job 9896
9 7/2023 5290 15th Street, Dug up line, will have to cut driveway out to repair
leak, will return in AM to complete
mini-excavator move-in 1 100.00 100.00
mini-excavator/operator/Truck&Tools 3 130.00 390.00
Helper 3 40.00 120.00
Thank you for your business. Total
Page 1
T. Johnson Industries, Inc. Invoice
P. O. Box 8009 Date Invoice#
Lumberton, Texas 77657
9/7/2023 21590
Phone# 409/246-2440
Bill To
Terms P O. No.
City of Pt. Arthur
Net 30
Job No
9895-9-2023
Serviced Description Qty Rate Amount
Helper 3 40.00 120.00
Job 9896
9/8/2023 5290 15th Street, Busted concrete, dug up water line and repaired with
full circle clamp. Backfilled and put rock back in driveway
Mini X/Concrete Breaker/ Operator/ Truck &Tools 9 210.00 1,890.00
mini-excavator/ operator Truck &Tools 9 130.00 1,170.00
Helper 9 40.00 360.00
Helper 9 40.00 360.00
12 Yard Dumptruck 9 120.00 1,080.00
Job 9919
9/11/2023 5770 Lakeside Plaza-Called in emergency locates, dug water main up,
decision made to cover up and postpone till 14th. Backfilled hole
mini-excavator move-in 1 100.00 100.00
mini-excavator/ operator/Truck &Tools 7.75 130.00 1,007.50
Helper 7.75 40.00 310.00
Helper 7.75 40.00 310.00
Job 9898
9/12/2023 2111 18th Street-Dug up and repaired leak on water main with 6" full -_
circle clamp, backfilled
mini-excavator move-in 1 100.00 100.00
mini-excavator/operator/Truck &Tools 3 130.00 390.00
Helper 3 40.00 120.00
Helper 3 40.00 120.00
Job 9923
9/12/2023 2132 19th Street-Dug up and repaired leak on main with 6" full circle
clamp, 2 - 3/4" compression couplings and 2'of 3/4" tubing, backfilled
mini-excavator move-in I 100.00 100.00
mini-excavator/operator/Truck &Tools 3 130.00 390.00
Thank you for your business. Total
Page 2
T. Johnson Industries, Inc. Invoice
P. O. Box 8009 Date Invoice#
Lumberton,Texas 77657
9'7/2023 21590
Phone# 409/246-2440
Bill To Terms P.O. No.
City of Pt. Arthur
Net 30
Job No
9895-9-2023
Serviced Description Qty Rate Amount
Helper 3 40.00 120.00
Helper 3 40.00 120.00
Job 9902
9/12/2023 1838 18th Street-Dug up and repaired leak with 6" full circle clamp,
backfilled
mini-excavator move-in 1 100.00 100.00
mini-excavator/ operator i Truck &Tools 1 130.00 130.00
Helper 1 40.00 40.00
Helper 1 40.00 40.00
Job 9915
9/12/2023 1849 5th Street-Checked for leak, found none
mini-excavator move-in 1 100.00 100.00
mini-excavator/operator/Truck& Tools 0.5 130.00 65.00
Helper 0.5 40.00 20.00
Helper 0.5 40.00 20.00
Job 9922
9 l 2/2023 333 Liberty Ave-Checked leak,pipe will have to be cut out, will do first
thing in Morning
mini-excavator move-in 1 100.00 100.00
mini-excavator/operator/Truck& Tools 2 130.00 260.00
Helper 2 40.00 80.00
Helper 2 40.00 80.00
Job 9922
9/13/2023 333 Liberty-Dug up and repaired water line with 6" full circle clamp.
backfilled
mini-excavator/operator/Truck& Tools 5 130.00 650.00
Helper 5 40.00 200.00
Helper 5 40.00 200.00
Thank you for your business. Total
Page 3
T. Johnson Industries, Inc. Invoice
P. O. Box 8009 Date Invoice#
Lumberton,Texas 77657
9/7/2023 21590
Phone# 409/246-2440
Bill To
Terms P.O. No.
City of Pt. Arthur
Net 30
Job No
9895-9-2023
Serviced Description Qty Rate Amount
Job 9925
9/13/2023 8212 Davis Ave-Called in emergency line locates, dug up and repaired
leak with 6" full circle clamp, backfilled
mini-excavator move-in I 100.00 100.00
mini-excavator/operator/Truck&Tools 3 130.00 390.00
Helper 3 40.00 120.00
Helper 3 40.00 120.00
Job 9909
9 13 2023 8131 Alabama-Checked for leak, found none
mini-excavator move-in 1 100.00 100.00
mini-excavator/operator/Truck&Tools 0.25 130.00 32.50
Helper 0.25 40.00 10.00
Helper 0.25 40.00 10.00
Job 9919
9/14/2023 5770 Lakeside Plaza, Dug up and repaired leak on 12" main and tied
back in 4" tap that feeds refinery, backfilled
mini-excavator move-in 1 100.00 100.00
mini-excavator/operator/Truck&Tools 9 130.00 1,170.00
mini-excavator/operator/Truck&Tools O/T 4 195.00 780.00
Service Mechanic Truck &Tools • 9 80.00 720.00
Service Mechanic Truck&Tools O/T 4 120.00 480.00
Helper 9 40.00 360.00
Helper-overtime 4 60.00 240.00
Helper 9 40.00 360.00
Helper-overtime 4 60.00 240.00
Helper 9 40.00 360.00
Helper-overtime 4 60.00 240.00
Job 9899
Thank you for your business. Total
Page 4
T. Johnson Industries, Inc. Invoice
P. O. Box 8009 Date Invoice#
Lumberton,Texas 77657
9 7 1023 21590
Phone# 409/246-2440
Bill To Terms P.O. No.
City of Pt. Arthur
Net 30
Job No
9895-9-2023
Serviced Description Oty Rate Amount
9/15/2023 3864 S. MLK Jr. Dr, Arrived and found locates had been done at the
wrong address. Will re call in locates and return.
mini-excavator move-in 1 100.00 100.00
mini-excavator/operator/Truck&Tools 1 130.00 130.00
Helper 1 40.00 40.00
Helper 1 40.00 40.00
Job 9900
9/15/2023 4113 Timber Leaf Ct., Dug up and repaired leak on 3/4" service line
with two compression fittings and short piece of tubing.
mini-excavator move-in 1 100.00 100.00
mini-excavator/operator/Truck&Tools 3 130.00 390.00
Helper 3 40.00 120.00
Helper 3 40.00 120.00
Job 9901
9/15/2023 3240 34th St., Arrived and found leak already repaired by another
contractor.
mini-excavator move-in 1 100.00 100.00
mini-excavator/operator/Truck &Tools 0.5 130.00 65.00
Helper 0.5 40.00 20.00
Helper 0.5 40.00 20.00
Job 9926
9/15/2023 801 3rd Ave., Dug down to leak on main and discovered AC water line
was completely wrapped in concrete. Darrell advised to backfill and we
will reschedule repair for another day.
mini-excavator move-in I 100.00 100.00
mini-excavator/operator/Truck & Tools 4 130.00 520.00
Helper 4 40.00 160.00
Helper 4 40.00 160.00
Thank you for your business.
Total $22,454.00
Page 5
T. Johnson Industries, Inc. Invoice
P. O. Box 8009 Date Invoice#
Lumberton, Texas 77657
9/22/2023 21608
Phone# 409/246-2440
Bill To Terms P.O. No.
City of Pt. Arthur
Net 30
Job No
9895-9-2023
Serviced Description Qty Rate Amount
Job 9926
3049 8th Street, Busted concrete from around pipe and dug up and
repaired 6"water main leak with full circle clamp on 6" line. Backfilled
9/18/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 9 130.00 1,170.00
mini-excavator/operator/Truck& Tools O/T 1 195.00 195.00
Helper 9 40.00 360.00
Helper-overtime 1 60.00 60.00
Helper 9 40.00 360.00
Helper-overtime 1 60.00 60.00
90# pneumatic concrete breaker, bit, air hose and oiler 10 100.00 1,000.00
Job 9934
3648 Hwy 73, Marked and called in emergency locates, dug up and
repaired leak on 3/4" tubing, backfilled
9/19/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 5 130.00 650.00
Helper 5 40.00 200.00
Helper 5 40.00 200.00
Job 9935
3400 Hwy 73, Dug up and repaired leak on 8"water main with 8" full
circle clamp, backfilled
9/19/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 4 130.00 520.00
Helper 4 40.00 160.00
Helper 4 40.00 160.00
Job 9907
4209 Big Bend, Repaired leak at meter
9/19/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools O/T 3 195.00 585.00
Total
Page 1
T. Johnson Industries, Inc. Invoice
P. O. Box 8009 Date Invoice#
Lumberton, Texas 77657
9/22/2023 21608
Phone# 409/246-2440
Bill To Terms P.O. No.
City of Pt. Arthur
Net 30
Job No
9895-9-2023
Serviced Description Qty Rate Amount
Helper-overtime 3 60.00 180.00
Helper-overtime 3 60.00 180.00
Job 9929
4022 Atlantic, Marked and called in emergency locates, dug up leak in
driveway, repaired leak with 8" full circle clamp. Backfilled above pipe
with dirt and put rock back in driveway
9/20/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 9 130.00 1,170.00
Helper 9 40.00 360.00
Helper 9 40.00 360.00
Job 9928
Redbud Ave/39th Street, Called in emergency line locates, dug up and
repaired leak on 6"water main with 6" full circle clamp, backfilled
9/21/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 5 130.00 650.00
Helper 5 40.00 200.00
Helper 5 40.00 200.00
Job 9930
525 Lakeshore Drive/Waco, Marked and called in emergency locates,
dug up and repaired water leak on 1" service line, backfilled
9/21/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 4 130.00 520.00
mini-excavator/operator/Truck& Tools 0/T 2 195.00 390.00
Helper 4 40.00 160.00
Helper-overtime 2 60.00 120.00
Helper 4 40.00 160.00
Helper-overtime 2 60.00 120.00
Job 9912
Total
Page 2
T. Johnson Industries, Inc. Invoice
P. O. Box 8009 Date Invoice#
Lumberton, Texas 77657
9/22/2023 21608
Phone# 409/246-2440
Bill To
Terms P.O. No.
City of Pt. Arthur
Net 30
Job No
9895-9-2023
Serviced Description Qty Rate Amount
4101 Big Bend, Upon arrival found repair already made
9/22/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 1 130.00 130.00
Helper 1 40.00 40.00
Helper 1 40.00 40.00
Job 9906
500 Riley, Called in emergency line locates, dug up and repaired leak on
6" line with a 6" full circle clamp, backfilled
9/22/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 3 130.00 390.00
Helper 3 40.00 120.00
Helper 3 40.00 120.00
Job 9910
727 Freeman, Dug and repaired water main leak on 4" line with 4" full
circle clamp, backfilled
9/22/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 2 130.00 260.00
Helper 2 40.00 80.00
Helper 2 40.00 80.00
Job 9911
2721 27th Street, Upon arrival, found leak repaired by another
contractor
9/22/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 1 130.00 130.00
Helper 1 40.00 40.00
Helper 1 40.00 40.00
Job 9914
Total
Page 3
T. Johnson Industries, Inc. Invoice
P. O. Box 8009
Lumberton, Texas 77657 Date Invoice#
9/22/2023 21608
Phone# 409/246-2440
Bill To
Terms P.O. No.
City of Pt. Arthur
Net 30
Job No
9895-9-2023
Serviced Description Qty Rate Amount
1024 Harding Ave., Dug and found two leaks within a foot from each
other on 6" line, repaired with two 6" circle clamps, backfilled
9/22/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 2 130.00 260.00
mini-excavator/operator/Truck& Tools O/T 3 195.00 585.00
Helper 2 40.00 80.00
Helper-overtime 3 60.00 180.00
Helper 2 40.00 80.00
Helper-overtime 3 60.00 180.00
Job 9903
5448 Minnie Street, Upon arrival, found leak repaired by another
contractor
9/25/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 1.5 130.00 195.00
Helper 1.5 40.00 60.00
Helper 1.5 40.00 60.00
Job 9904
719 San Jacinto Ave, Upon arrival, found leak repaired by another
contractor
9/25/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 0.5 130.00 65.00
Helper 0.5 40.00 20.00
Helper 0.5 40.00 20.00
Job 9905
4038 32nd Street, Dug up and repaired 2"water main with 2" circle
clamp, backfilled
9/25/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 3 130.00 390.00
Helper 3 40.00 120.00
Total
Page 4
T. Johnson Industries, Inc. Invoice
P. O. Box 8009
Lumberton, Texas 77657 Date Invoice#
9/22/2023 21608
Phone# 409/246-2440
Bill To
Terms P.O. No.
City of Pt. Arthur
Net 30
Job No
9895-9-2023
Serviced Description Qty Rate Amount
Helper 3 40.00 120.00
Job 9908
1001 W. 6th Street, Dug up leak on 6" main, removed corporation, put
on full 6" circle clamp, backfilled
9/25/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 4 130.00 520.00
Helper 4 40.00 160.00
Helper 4 40.00 160.00
Job 9899
3864 S. MLK Jr Drive, Called in emergency locates, dug up, leak was
on old galvanized piping. Turned curb stop off and backfilled
9/26/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 6 130.00 780.00
Helper 6 40.00 240.00
Helper 6 40.00 240.00
Job 9913
4120 6th Ave., Upon arrival, found leak repaired by another contractor
9/26/2023 mini-excavator move-in 100.00 100.00
mini-excavator/operator/Truck& Tools 3 130.00 390.00
Helper 3 40.00 120.00
Helper 3 40.00 120.00
Total $18,865.00
Page 5