HomeMy WebLinkAboutPR 23377: JANITORIAL CONTRACT FOR POLICE, FIRE ADMINISTARAITON AND MUNICIPAL COURT City of
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INTEROFFICE MEMORANDUM
Date: October 9, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Timothy W. Duriso, Chief of Police
RE: PR 23377 Janitorial Contract for Police, Fire Administration and Municipal Court
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to renew the
contract with Diamond Shine Building Services of Nederland, Texas for janitorial services for the Police
Department, Fire Administration and Municipal Court Building in the amount of$68,676.00.
Background:
City Council approved Resolution 22-371 for janitorial services for the Police Department, Fire
Administration and Municipal Court Building. The contract was a one-year contract with the option to renew
for two additional one-year periods. The Police Department is satisfied with the performance of Diamond
shine and would like to renew for an additional one-year period. This would be the first renewal with the
option to renew for one additional one-year period.
Budget Impact:
Projected annual budgetary impact of$68,676.00 is available in 001-17-045-5312-00-30-000.
Recommendation:
It is recommended that City Council approve the City Manager to renew the contract with Diamond Shine
Building Services of Nederland, Texas for janitorial services for the Police Department, Fire Administration
and Municipal Court Building, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 23377
JLH 10/09/2023
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE THE SECOND YEAR (FIRST RENEWAL) TO THE
CONTRACT WITH DIAMOND SHINE BUILDING SERVICES OF
NEDERLAND, TEXAS FOR JANITORIAL SERVICES FOR THE
POLICE DEPARTMENT, FIRE ADMINISTRATION AND
MUNICIPAL COURT BUILDING WITH AN ANNUAL PROJECTED
BUDGETARY IMPACT OF $68, 676.00; FUNDING AVAILABLE
IN ACCOUNT 001-17-045-5312-00-30-000 .
WHEREAS, the City Council awarded the contract for
janitorial services for the Police Department, Fire
Administration and Municipal Court building with Resolution
22-371; and
WHEREAS, the contract was a one-year with an option to
renew for two additional one-year periods; and
WHEREAS, the Police Department would like to renew the
contract for one additional year; and
WHEREAS, the annual cost of this contract has a
projected budgetary impact of $68, 676. 00; and
WHEREAS, funds are available in the Police Department
Building Maintenance account 001-17-045-5312-00-30-000 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct.
Section 2 . That the City Council authorize the City
Manager to execute said second year (first renewal) of the
contract, with an option to renew for one additional one-year
period, with Diamond Shine Building Services of Nederland,
Texas, for janitorial services for the Police Department,
Fire Administration and Municipal Court building with an
annual projected budgetary impact of $68, 676. 00, in
substantially the same form as attached hereto as Exhibit
"B„
P.R. No. 23377
JLH 10/09/2023
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of October,
A. D. , 2023, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote: AYES :
Mayor:
Councilmembers :
NOES :
Thurman Bill Bartie
Mayor
ATTEST :
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
//At
Val Tizen
City Attorney
P.R. No. 23377
JLH 10/09/2023
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
Timothy W. Duriso, Chief of Police
Gregory Benson, Fire Chief
APPROVED FOR THE AVAILABILITY OF FUNDS:
Kandy Dani s
Finance Di ctor
LA/A—
Clif on Williams
Purchasing Manager
P.R. No. 23377
JLH 10/09/2023
EXHIBIT "A"
PIP
JANITORIAL SERVICES CONTRACT
RENEWAL FOR POLICE,FIRE
ADMINISTRATION AND
MUNICIPAL COURT BUILDING
THIS AGREEMENT, made this day of , 2023, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called"OWNER" or"CITY" and Diamond Shine Building Services, hereinafter acting
by and through Eric or Renee Malveaux,Owners, hereinafter called"CONTRACTOR" agree as
follows:
WITNESSETH: That for an in consideration of the payments, terms, conditions, and
agreements set forth therein,OWNER AND CONTRACTOR agree as follows:
1. The term of this Agreement shall be for one(1)year from the completion date on contract
22-371, with an option to renew for one (1) additional one-year periods, unless sooner
terminated under the provision hereof. The City can terminate this contract at its
convenience which includes, but is not limited to, funding not being available in any
budget cycle within thirty (30) days written notice.
2 The Contractor agrees to perform all the work described in the specifications and contract
documents for Contract 22-371 and comply with the terms therein in the annual amount
of$68,676.00
3 The term "Contract Documents" means and includes the following:
A. Agreement
C. Bid *
D. Genera Conditions *
E. Specifications *
F. Addendum No. land No. 2 *
*These items were attached to the original letting contract. This agreement is only
included in this renewal.
4 This agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
5 IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in 2 copies each of which shall be
deemed an original on the date first written above:
Signed on the day of , 2023.
ATTEST: CITY OF PORT ARTHUR
BY:
Sherri Bellard, City Secretary Ronald Burton, City Manager
Signed on the day of , 2023.
DIAMOND SHINE BUILDING SERVICES
By:
Rene or Eric Malveaux,Owners