HomeMy WebLinkAboutK. PURCHASE COPIER FROM BUYBOARD FOR CITY SECRETARY'S OFFICECity of Port Arthur, Texas
Mayor and City Council Communication
DATE: SUBJECT: PAGE
0910812009 Authorizing The Purchase Of A Copier From BuyBoard For The City 1 of 1
Secreta 's Ofrce
RECOMMENDATION:
The City Secretary's Office recommends that the City Council approve the purchase of a Toshiba Model E-Studio 455 copier
for the City Secretary's Office from BuyBoard in the amount of $5,992.33.
BACKGROUND:
The City Secretary's Office currently has an Imagistics copier that was purchased on November 30, 2004. Recently
maintenance has been required on a regular basis and the machine is unable to perform double sided (duplex) copying. The
City Secretary's Office handles a high volume of copying tasks especially during election time.
The Municipal Court would be able to utilize the City Secretary's copier machine as an additional copier to meet the demands
of the increased court activity. The copier would enhance the performance of the Municipal Court.
The proposed copier has been purchased by the Legal Department with exceptional performance.
Therefore, R is the recommendation of the City Secretary's Office to purchase the proposed copier from BuyBoard at the
following cast:
Toshiba Model E-Studio 455 $4,956.25
Annual Maintenance 1,036.08
Total Amount 55,992.33
Black 8 White PrintslCopies Included Monthly =15,000 images per month
Any copylprint overages billed Monthly at $.00712 Each
Includes all onsite service by a factory certffied Toshiba Technician,
All Supplies (Toner & Staples)
This purohase is exempt from the bidding process and is a part of State of Texas TASB BuyBoard Contract #299-08 Purchase.
BUDGETfFISCAL IMPACT:
Funding is available in the City Secretary's Equipment Account.
SUMMARY:
Requesting City Council authorization to purchase a copier from BuyBoard in the total amount of $5,992.33.
Deborah Echcls, Finance Director Shawna Tubbs, Purchasing Manager
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Terri Hanks, City Secretary
PREPARED BY: Thanks DISPOSITION OF COUNCIL PROCESSED BY
APPROVED BY: A rove Other Ci Secreta
Date:
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State
TASB
of Texas
BuyBoard
Contract # 299-OB Purchase
Award Date 09/01/08 - 08/31/10
Toshiba Business Solutions - Texas/New
10231 KOTZEBUE
SAN ANTONIO, TEXAS 78217
Mexico
• Important Contract Terms and Conditions Inside
• New Toshiba Digital Photocopiers & Accessories
TOSHIBA
BUSINESS SOLUTIONS
New Mexico
Texas -
TASB BuvBoard Contract #299-08
All Purchase Orders Must Be Made To:
Toshiba Business Solutions
10231 Kotzebue
San Antonio, Texas 78217
Phone: 210.357.2600 or 1.800.292.1151
Fax: 210.357.2665
Corporate Contacts:
Sales 8. Support:
Rodney Bowles / rodnev.bowlesCa~tabs.toshiba.com
Voice: 210.357.2600 ext. 161 or 1.800.292.1151 ext. 161
Fax: 210.357.2665
Contract Administrator:
Lyn Leonard ! Iyn.leonardCa7tabs.toshiba.com
Voice: 210.357.2600 ext. 129 or 1.800.292.1151 ext. 129
Fax: 210.805.0867
For All Service ~ Supplies:
To place a service call or to order supplies for your Toshiba Product Please Call:
1.877.855.1344
Simply provide your customer service representative with your machine(s) serial number
Labeled on the front of your Toshiba Product for processing.
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TOSHIBA
BUSINESS SOLUTIONS
N_ ew Mexico
Texas
TASB BuyBoard Contract #299-08
Toshiba e-Studio455 - BlacklVllhite Networked Digital MFP
45 PPM Black & White
Product Descriation Purchase Price
TOSHIBA MODEL: ESTUDI0455 $4,956.25
45 COPY PER MINUTE BLACK/WHITE &
Includes: RADF; Console Multi-Position Finisher with Stapling; 2/3 Hale Punch
Automatic Duplexing, Fully Networked Print & Scan Features and Large Capacity
Paper Tray
Annual Maintenance Structure
*Black & White Prints/Copies Included Monthly = 15,000 images per month
Any copy/print overages billed Monthly at $.00712 each.
Annual Service/Maintenance Agreement Cost: $1,036.08
"Includes all On-Site Service by a Factory Certified Toshiba Technician, All Supplies (Toner 8 Staples)
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