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Home My WebLink AboutPR 23376: SABINE PASS BOEAT RAMP, CHANGE ORDER NO. 2, MODIFICATION TO FISH CLEANING STATION AND RUBBER BUMPERS • City of n r t r t It r�7 www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 27, 2023 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Flozelle C. Roberts, EIT, MEng, MBA, CPM; Director of Public Works RE: PR23376: Sabine Pass Boat Ramp: Change Order No. 2—Modification to Fish Cleaning Station; add rubber bumpers;remove Alternates 1 and 2. Project No. PR0007- CON. Introduction: The intent of this Agenda Item is to authorize the City Manager to approve Change Order No. 2 with Elite Contractors & Equipment, LTD of Kirbyville, Texas for the modification of the Fish Cleaning Station, installation of additional rubber bumpers, removal of concrete curb and gutter, and removal of Alternates 1 and 2 for the Sabine Pass Boat Ramp Project for a deduction of$65,058.00. Background: Pursuant to Resolution 22-450,the City of Port Arthur entered into an agreement with Elite Contractors & Equipment, LTD, of Kirbyville, Texas, for the construction of the Sabine Pass Boat Ramp and Area Improvements Project for$2,132,929.00. Pursuant to Resolution 23-423, approved by Council, Elite Contractors & Equipment, LTD, of Kirbyville, Texas, submitted Change Order No. 1 for the installation of a monument slab, electrical conduit for the artificial reef marker at the boat ramp,and installation of coal tar epoxy at the submerged portion of the boat ramp. Elite Contractors & Equipment, LTD, of Kirbyville, Texas, has submitted Change Order No. 2 for the modification of the Fish Cleaning Station,installation of additional rubber bumpers,removal of concrete curb and gutters, and removal of Alternates 1 and 2 for the Sabine Pass Boat Ramp Project for a deduction from the contract amount of$65,058.00. Budget Impact: Funding for this is available in the Capital Improvements Project Account PR0007-CON; 152-60-415- 8525-00-00-000; and, American Rescue Plan Act (ARPA) Account 169-07-015-8525-00-40-000; Project No. ARP013. Change Order No. 2 represents a deduction from the original contact amount. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2022\Sabine Pass Boat Ramp\Change Orders\Change Order 2\Agenda Memo Sabine Pass CO 2.docx PPP Recommendation: It is recommended that the City of Port Arthur City Council approve PR23376 that authorizes the City Manager to approve Change Order No. 2 with Elite Contractors & Equipment, LTD, of Kirbyville, Texas, modification of the Fish Cleaning Station,installation of additional rubber bumpers,removal of concrete curb and gutter, and removal of Alternates 1 and 2 for the Sabine Pass Boat Ramp Project for a deduction to the contract amount of$65,058.00. • "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR 23376 10/27/2023 mje Page 1 of 4 Updated RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ELITE CONTRACTORS & EQUIPMENT, LTD, OF KIRBYVILLE, TEXAS, TO MODIFY THE FISH CLEANING STATION, ADD RUBBER BUMPERS AND REMOVE ALTERNATES 1 AND 2 AT THE SABINE PASS BOAT RAMP IMPROVEMENT PROJECT IN SABINE PASS, TEXAS FOR A DEDUCTION IN THE AMOUNT OF $65,058.00. FUNDING IS AVAILABLE IN CAPITAL IMPROVEMENTS PROJECT ACCOUNT 152-60- 415-8525-00-00-000; PROJECT NO PR0007-CON; AND AMERICAN RESCUE PLAN ACT (ARPA) ACCOUNT 169-07-015-8525-00-40-000, PROJECT NO. ARP013. WHEREAS, the Texas Parks & Wildlife Department (TPWD) has dedicated $1,000,000.00 by way of a grant, from the Harvey Fisheries Disaster Relief Grant Program for the reconstruction of the Sabine Pass Boat Ramp; and, WHEREAS, pursuant to Resolution No. 20-425, City Council agreed to participate and accept the grant funding of $1,000,000.00 for the reconstruction of the Sabine Pass Boat Ramp to be deposited into the CIP Account 152-60-415-8525-00-00-000; and, WHEREAS, pursuant to Resolution 22-450, the Port Arthur City Council authorized the City Manager to enter into an agreement with Elite Contractors & Equipment, LTD, of Kirbyville, Texas, for the reconstruction of the Sabine Pass Boat Ramp for the $2,132,929.00, and a time of completion of 270 calendar days; and, WHEREAS, pursuant to Resolution 23-423, approved Change Order No. 1 submitted by Elite Contractors & Equipment, LTD, of Kirbyville, Texas, for the installation of a monument slab and electrical conduit for the artificial reef marker at the boat ramp and the application of coal tar epoxy at the mudline as a protective coating for the submerged portion of the boat PR 23376 10/27/2023 mje Page 2 of 3 Updated ramp for the amount to $74,723.00 changing the original contract amount of $2,132,929.00 to the new contract amount of $2,207,652.00; and, WHEREAS, Elite Contractors & Equipment, LTD, of Kirbyville, Texas, has submitted Change Order No. 2 for the modification of the Fish Cleaning Station, the addition of rubber bumpers, the removal of concrete curbs and gutters, and the removal of Alternates 1 and 2 for a deduction to the contract of $65,058.00; See Exhibit A; and, WHEREAS, Change Order No. 2 reduces the contract amount of $2,207,652.00 by $65,058.00 to the new contract amount of $2,142,594.00; and, WHEREAS, approval of PR23376 for Change Order No. 2 is herein deemed an appropriate action; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 2 is herein approved and the City Manager is authorized to execute the change in the contract between the City of Port Arthur and Elite Contractors & Equipment, LTD, of Kirbyville, Texas, for a deduction in the amount of $65,058.00; and, THAT, Change Order No. 2 reduces the contract amount of $2,207,652.00 by $65,058.00 to the new contract amount of $2,142,594.00; and, THAT, a copy of the Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D., 2023, at a of the City Council of the City of Port Arthur, Texas, by the following vote: Ayes: Mayor: PR 23376 10/27/2023 mje Page 3 of 3 Updated Councilmembers: Noes: Thurman Bill Bartle Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION 4-7( Val Tizeno, Esquire Ron Burton City Attorney City Manager APPROVED AS TO AVALIABILITY OF FUNDS: Kandy Daniel Finance Director Flozelle C. Roberts, EIT, MEng, MBA, CPM Director or Public Works f fic k. Clifton Williams, CPPB Purchasing Manager EXHIBIT A CITY OF PORT ARTHUR Public Works Engineering DATE: OCTOBER 27,2021 Updated PROJECT: SAHINE PASS BOAT RAMP OWNER: CITY OP PORT ARTHUR CONTRACTOR: ELITE CONTRACTORS&EQUIPMENT,LTD CHANGE ORDER NOs 2 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project: Item Item Description Unit Original Unit Prke Orlglnai Amount Total Quantity New Amount No. Code quantity r, Reinforce Concrete Curb and Gutter(Deietel IF 110 S 78 00 5 10.14n cO _ ��-110.1 i ' Per TPWO additional Rubger Bumpers and modify Fish Cleaning Station L5 _ _ _0 S 14.89/00 I 5 15.892 00 AI: 01A Rework:rot existing asphalt base.comoact in place IDeletel —IV J30 5 4900 S 15,J711 00 730 S (35JI0 nUf air 02A 2"RAMC Type D over existimt stabilized material(Delete) SY 11n S 4800 1 S 35.nin 0U 730 5 (3S 040001 TOTAL CHANGE ORDER $ (65.050.00;i ORIGINALCONTRACiAMOUNT I$ 2,132,929,00 NEW CONTRACT $ 24067r871 AMOUNT .00 ORIGINAL CONTRACT AMOUNT:IS 2,132.929 00 I TOTAL AMOUNT OF CHANGE ORDER NO.1: $ 74,72 3.00 TOTAL AMOUNT OF CHANGE ORDER NO.2: . 165.05N 00) TOTAL PERCENT OF CHANGE ORDER NO.1&2: 0.4Sst NEW CONTRACT AMOUNT: S 2.142.59400 CONTRACT COMPLETION DATE: December 31,2023 NO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.1 PAREPARED AND VERIFIED BY: REVIEWED BY: _ 4 n e Dotson,PE.Mt*ti Shipman,Inc, M.le lerEdwar , S,MPA;CIP Manager APPROVED BY: APPROVED BY: ,--..—...- Ce C ,� 10/30/23 Cody Ellis ,ject M imager,Elite Contractors A Equipment,LTD lohn Cam:stein:,PE,Oty Engineer /a/ 30 /.? 3 APPROVED BY: APPROVED BY: Flotelle C.Roberts,EIT,MEng,MBA,CPM,Director of Publk Works Clifton Williams,CPPB,Purchasing Manager APPROVED BY: Ron Burton,City Manager C:\Users\JCannatella_ch\Documents\BCItyPtA\NParks Pro)ects\SabinePass Boat Ramp\Construction\Change Order\SP Boat Ramp CO2 Rev2