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Home My WebLink AboutPR 23389: PURCHASES OF PORTABLE RADIOS AND MOBILE RADIOS City of urr rthu Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 20, 2023 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Greg Benson, Fire Chief 4. RE: PR 23389 Purchases of Portable Radios and Mobile Radios Introduction: The intent of this agenda item is to seek the City Council's approval of Proposed Resolution 23389 authorizing the purchase of seventeen (17) portable radios and eleven (11) mobile radios from Motorola Solutions of Houston, Texas through HGAC contract RA05-15 in the amount of$182,416.24 Background: The current inventory of Fire Department portable radios has met the end of their service life. Parts are scarce or are no longer available and Motorola no longer services XTS2500 and XTL2500 radios. This purchase is the third part of a multi-year plan to replace the Fire Department portable and mobile radio inventory with Motorola APX6000XE and APX8000XE portable radios, and APX6500 and APX8500 mobile radios, and their component accessories. The ability to intraoperatively communicate with Port Arthur Dispatch and other public safety entities is a critical requirement in providing emergency service to the community in a safe and effective manner. Budget Impact: This is a budgeted item in the FY 23/24 budget. Funding is available in equipment account# 149-13-63 0-5240-00-10-000. Recommendation: The Fire Department recommends approval of this resolution. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No . 23389 10/20/23 rlh RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF SEVENTEEN (17) PORTABLE RADIOS AND ELEVEN (11) MOBILE RADIOS WITH ACCESSORIES FOR THE FIRE DEPARTMENT FROM MOTOROLA SOLUTIONS OF HOUSTON, TEXAS THROUGH HGAC CONTRACT RA05- 15, IN THE AMOUNT OF $182 , 416 . 24 ; FUNDING IS AVAILABLE IN EQUIPMENT ACCOUNT NUMBER 149-13-630-5240-00-10-000 WHEREAS, the Fire Department has found it necessary to purchase seventeen (17) portable radios and eleven (11) mobile radios with accessories; and WHEREAS, the radios currently in use have reached the end of their service life and are no longer supported; and WHEREAS, Port Arthur Fire Department currently utilizes Motorola radios on the existing radio system; and WHEREAS, the Fire Department must use radios that are compatible with the existing radio system and considers it unfeasible to purchase various brands of radios, causing the department to maintain various brands of batteries, chargers, other ancillary equipment, resulting in higher costs; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as H-GAC Buy Cooperative Purchasing Program, as an alternative to formal bid process; and, WHEREAS, pursuant to Res . 11-196, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with H-GAC Buy Cooperative Purchasing Program; and P.R. No . 23389 10/20/23 rlh WHEREAS, Motorola Solutions has provided a quote for Motorola APX6000XE and APEX8000XE portable radios and also APX6500 and APEX 8500 mobile radios with accessories with HGAC Contract RA05-15 pricing; (see quotes attached hereto as Exhibit "A") ; and WHEREAS, funds are available for this purchase in equipment account number 149-13-630-5240-00-10-000 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct. Section 2 . That the City Council hereby authorizes the purchase of seventeen (17) portable radios and eleven (11) mobile radios from Motorola Solutions of Houston, Texas, through HGAC Contract RA05-15, in the total amount of $182, 416. 24 . Section 3 . That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of 2023 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote : AYES: Mayor: • NOES: P P.R. No . 23389 10/20/23 rlh Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APP?O �i.111 • S TO FORM: Nsi i , , i f. 1 , , \I/177712A" ilk i A Tell► ;'' ' , 3,02/9yhweii Attorney APPROVED FOR ADMINISTRATION: 1 Ronald Burton City Manag r Greg Benso Fire Chief APPROVED AS TO AVAILABILITY OF FUNDS : IfC,L--)\_ 0 „A.,D Kandy Dan( * Director of Finance CliqkLJJL n Williams, CPPB Purchasing Manager P.R. No . 23389 10/20/23 rlh EXHIBIT "A" MOTOROLA SOLUTIONS QUOTE-2370295 APX-Radios for FD Billing Address: Shipping Address: Quote Date:10/09/2023 PORT ARTHUR, CITY OF City of Port Arthur Fire Expiration Date:12/08/2023 PO BOX 1089 Department Quote Created By: PORT ARTHUR, TX 77641 300 Waco Mike Wise US Port Arthur, TX 77641 mike.wise@bearcom.com 409.842.1776 US End Customer: PORT ARTHUR, CITY OF Robert Havens robert.havens@portarthurtx.gov 409) 983-8737 Contract: 17724- HGAC (TX)-RA05-21 Line# Item Number Description Qty Contract Price Sale Price Ext. Sale Price APXTM 6000 Series APX6000 XE 1 H98UCF9PW6BN APX6000 700/800 MODEL 2.5 16 $5,487.98 $5,487.98 $87,807.68 PORTABLE 1a QA01648AA ADD: HW KEY 16 SUPPLEMENTAL DATA 1 b Q667BB ADD: ADP ONLY(NON-P25 16 CAP COMPLIANT) (US ONLY) 1 c Q361AR ADD: P25 9600 BAUD 16 TRUNKING 1d QA02006AA ENH:APX6000XE RUGGED 16 RADIO le H38BT ADD: SMARTZONE 16 OPERATION 1f QA09113AB ADD: BASELINE RELEASE 16 SW 1g QA01427AB ALT: IMPACT GREEN 16 HOUSING 1h Q806BM ADD:ASTRO DIGITAL CAI 16 OPERATION 6 1 i HA00025AH ADD: 5Y ESSENTIAL 16 ACCIDENTAL DAMAGE Any sales transaction following Mototrola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Pa?:`iP 0 MOTOROLA SOLUTIONS QUOTE-2370295 APX-Radios for FD Line# Item Number Description Qty Contract Price Sale Price Ext. Sale Price 2 LSV00Q00202A DEVICE PROGRAMMING 16 $171.43 $171.43 $2,742.88 3 PMNN4547A BATT IMPRES 2 LIION 16 $159.86 $159.86 $2,557.76 TIA4950 R IP68 3100T 4 NNTN8863B CHARGER, SINGLE-UNIT, 18 $139.88 $139.88 $2,517.84 IMPRES 2,3A, 100-240VAC, US/NA/LACR PLUG IAPXTM 6500/Enh Series ENHANCEDAPX6500 5 M25UR59PW1 BN APX6500 ENHANCED 7/800 10 $5,396.75 $5,396.75 $53,967.50 MHZ MOBILE 5a QA01648AA ADD: HW KEY 10 SUPPLEMENTAL DATA !1 5b G51AU ENH: SMARTZONE 10 OPERATION APX6500 5c G67DT ADD: REMOTE MOUNT E5 10 APXM 5d GA01606AA ADD: NO BLUETOOTH/ 10 WIFI/GPS ANTENNA NEEDED 5e B18CR ADD:AUXILIARY SPKR 7.5 10 WATT APX 5f G444AH ADD:APX CONTROL HEAD 10 SOFTWARE 5g G806BL ENH:ASTRO DIGITAL CAI OP 10 APX I 5h GA01670AA ADD:APX E5 CONTROL 10 HEAD 5i W22BA ADD: STD PALM 10 MICROPHONE APX 5j QA09113AB ADD: BASELINE RELEASE 10 SW 5k G193AK ADD:ADP ONLY(NON-P25 10 CAP COMPLIANT) (US ONLY) 51 G174AD ADD:ANT 3DB LOW-PROFILE 10 762-870 5m G361AH ENH: P25 TRUNKING 10 SOFTWARE APX 0 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products If no Underlying Agreement exists between Motorola and Customer.then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661—#:36-1115800 Page 2 0 MOTOROLA SOLUTIONS QUOTE-2370295 APX-Radios for FD Line# Item Number Description Qty Contract Price Sale Price Ext. Sale Price 5n GA00249AE ADD:3Y ESSENTIAL 10 ACCIDENTAL DAMAGE 6 LSV00000202A DEVICE PROGRAMMING 10 $171.43 $171.43 $1,714.30 APXTM 8000 Series APX8000XE 7 H91TGD9PW6AN APX 8000 ALL BAND 1 $7,916.92 $7,916.92 $7,916.92 PORTABLE MODEL 2.5 7a QA01648AA ADD: HW KEY 1 SUPPLEMENTAL DATA 7b Q806CB ADD:ASTRO DIGITAL CAI 1 OPERATION 7c Q361AN ADD: P25 9600 BAUD 1 TRUNKING 7d Q667BB ADD:ADP ONLY(NON-P25 1 CAP COMPLIANT) (US ONLY) 7e QA02006AC ENH:APX8000XE RUGGED 1 RADIO 7f QA05509AA DEL: DELETE UHF BAND 1 7g H38BS ADD: SMARTZONE 1 OPERATION 7h QA09113AB ADD: BASELINE RELEASE 1 SW 7i HA00025AH ADD: 5Y ESSENTIAL 1 ACCIDENTAL DAMAGE 7j QA01427AG ALT:APX8000/XE HOUSING 1 GREEN 8 LSV00000202A DEVICE PROGRAMMING 1 $185.71 $185.71 $185.71 9 PMNN4504A BATT IMPRES 2 LIION UL2054 2 $167.19 $167.19 $334.38 DIV2 R IP68 3400T APXTM 8500 10 M37TSS9PW1AN APX8500 ALL BAND MP 1 $6,928.70 $6,928.70 $6,928.70 MOBILE 10a QA01648AA ADD: HW KEY 1 SUPPLEMENTAL DATA faAny sales transaction following Motonrola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the Underlying Agreement')that authorizes Customer to purchase equipment and/or services or license software(collectively""Products If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions.Inc.:500 West Monroe.United States-60661—#:36-1115800 Page 3 QUO E-2370295 0 MOTOROLA SOLUTIONS APX Radios for FD Line# Item Number Description Qty Contract Price Sale Price Ext. Sale Price 10b GA01513AB ADD:ALL BAND MOBILE 1 ANTENNA(7/8N/U) 10c GA00249AE ADD: 3Y ESSENTIAL 1 ACCIDENTAL DAMAGE 10d G51AT ENH:SMARTZONE 1 10e GA05509AA DEL: DELETE UHF BAND 1 10f GA01606AA ADD: NO BLUETOOTH/ 1 WIFI/GPS ANTENNA NEEDED 10g B18CR ADD:AUXILIARY SPKR 7.5 1 11 WATT APX 10h G444AH ADD:APX CONTROL HEAD 1 SOFTWARE i 10i G67EH ADD: REMOTE MOUNT ES MP 1 10j GA01517AA DEL: NO J600 ADAPTER 1 CABLE NEEDED 10k G806BL ENH:ASTRO DIGITAL CAI OP 1 APX 101 GA01670AA ADD:APX E5 CONTROL 1 HEAD 10m W22BA ADD: STD PALM 1 IMICROPHONE APX 10n QA09113AB ADD: BASELINE RELEASE 1 SW 10o G193AK ADD:ADP ONLY(NON-P25 1 CAP COMPLIANT) (US ONLY) 10p G361AH ENH: P25 TRUNKING 1 SOFTWARE APX 11 LSV00000202A DEVICE PROGRAMMING 1 $185.71 $185.71 $185.71 12 PMMN4137A XVE500 REMOTE SPEAKER 18 $481.95 $481.95 $8,675.10 MICROPHONE, HIGH IMPACT GREEN, NO CHANNEL KNOB 13 NNTN7624C CHARGER,CHR IMP VEH EXT 18 $382.32 $382.32 $6,881.76 NA/EU KIT Grand Total $182,416.24(USD) Any seamleesn a)n thactt iot hfoolrliozweisn cMomreolra t'os quote aiss eb aeqseudip omne and nsdojre scet rvtoi cthees tee/ limcse nasned scofnwdiatiroen(sc oofll ete vvealyli d"aPnrdo e dI fw nroit tenn dceornlygc tA bgerteweemeenncustomer awde eMotorola(ath aen"d"Ucdeorlm ,then 0 Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661—#:36-1115800 Page 4 0 MOTOROLA SOLUTIONS QUOTE-2370295 APX-Radios for FD Notes: • Quote is H-GAC contract RA05-15 discounted 16 APX6000XE with Spare Batteries 10 APX6500 12 APX8000XE with Two Spare Batteries 1 APX8500 18 Each SUC, Vehicular Chargers&XE RSM Green Portables with XE RSM, SUC, Vehicular Chargers&Standard Capacity Batteries All Mobile Radios Remote Mount with standard 17' remote mount cable All APX8000 Series Radios configured with 700/800NHF Bands ONLY enabled. • Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices. 110 Any seamleesn transaction fhoolrliozwesin CMstootomroelra t'os quuroctess eb aesqeudip omne and a nubojre scet rvtoi cthees toerr limcse nasned scooftnwdaitiroen(sc oofll ethe vvealyli d"aPnrdo euetcsue fw nroit tUenn dceornlytirnagc tA bgerteweemeen nCustomer awned eMn oMrtoolrao(ath ae n"d"UCnudsetorlm ,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe.United States-60661—#:36-1115800 Pacie 5