HomeMy WebLinkAboutPR 23392: RATIFICATION OF EMERGENCY MEMO OF WATER LEAKS REPAIR City of
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INTEROFFICE MEMORANDUM
Date: October 27, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 23392 —Ratification of Emergency Memo of Water Leaks Repair
Introduction:
This Agenda Item is for the City Council to ratify the emergency centrifuge repair in the Water
Purification Plant by Centrifuge & Pump Service of Stone Mountain, Georgia. The estimate for
the repair was $81,132.32, and the work was completed for$99,173.40.
Background:
The Water Purification Plant uses a centrifuge to process the waste sludge. On May 9th, 2023
the Centrifuge had become inoperable and was in need of repair. Without the centrifuge, the
plant will not be able to treat the drinking water. Centrifuge & Pump Services of Stone
Mountain, Georgia provided a quote of$81,132.32 to disassemble, clean, inspect, replace,
balance, rebuild, and repair.
Budget Impact:
The total budgetary impact is $99,173.40 and funding is available in Water Utilities Equipment
Maintenance Account No 410-40-210-5318-00-00-000.
Recommendation:
It is recommended that the City Council approve Proposed Resolution No. 23392, ratifying the
emergency Centrifuge No. 2 repair as described/outlined above.
PR No. 23392
10/27/23 CS
Page 1 of 3
RESOLUTION NO.
A RESOLUTION RATIFYING EMERGENCY
CENTRIFUGE REPAIRS AT THE WATER
PURIFICATION PLANT BY CENTRIFUGE & PUMP
SERVICE OF STONE MOUNTAIN, GEORGIA IN THE
TOTAL NOT TO EXCEED AMOUNT OF $99,173.40.
FUNDING IS AVAILABLE IN WATER UTILITIES
EQUIPMENT MAINTENANCE ACCOUNT NO. 410-40-
210-5318-00-00-000.
WHEREAS,the centrifuges are one of the treatment processes to treat the waste sludge in
the Water Purification Plant; and,
WHEREAS,on May 9, 2023, Centrifuge No.2 revealed extreme stresses indicative of the
critical condition and need for repair; and
WHEREAS,the City Manager signed an emergency memo(Exhibit"A"), authorizing the
emergency centrifuge repair for $81,132.32; and,
WHEREAS, Centrifuge & Pump Services of Stone Mountain, Georgia completed the
repair for$99,173.40 (Exhibit"B"); and,
WHEREAS,pursuant to Section 252.022(a)(2) of the Texas Local Government Code the
purchase is authorized to preserve or protect the public health or safety of the municipality's
residents, and Section 252.022(a)(3) because of the unforeseen damage to public machinery
equipment or other property; and,
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, City Council hereby ratifies the emergency centrifuge repairs in the total not to
exceed amount of$99,173.40 from Water Utility Equipment Maintenance Account No. 410-40-
210-5318-00-000; and,
PR No. 23392
10/27/23 CS
Page 2 of 3
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the
Meeting of the City Council.
READ, ADOPTED, AND APPROVED this day of , 2023
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVE AS TO F .
Valecia Tizeno
City Attorney
PR No. 23392
10/27/23 CS
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ronald Burton Calvin Matthews, .E.
City Manager Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Kandy Daniel Clifton Williams, CPPB
Finance Direct r Purchasing Manager
Exhibit "A"
(Emergency Memo)
ji
orr rthur
Texas
INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT-WASTEWATER
TREATMENT DIVISION
Date: May 9,2023
To_ Ronald Burton,City Manager •
From: Calvin Matthews, P.E., Water Utilities Director
RE: Water Purification Plant Centrifuge No. 2
•
Per Jeffrey Wyble, the Water Purification Plant Superintendent, Centrifuge No. 2 at the Water Purification
Plant is in need of immediate attention. A routine inspection of Centrifuge No. 2 revealed a number of
deficiencies caused by the extreme stresses indicative of its normal operation and requires immediate
attention in order to.prevent potentially catastrophic failures within the unit. The centrifuge is critical for
removing waste material that's produced during the water treatment process, so the loss of this unit would
significantly decrease our ability to adequately treat the City's drinking water. The repairs are estimated to
take approximately 8 weeks so it's imperative that the work begin as soon as possible.
The centrifuge repair at the Water Purification Plant will be about $81,132.32 per the attached quotes, but
could be more, depending on whether more repairs are needed, which will be discovered when the tear
down of equipment is complete.
I, Ronald Burton, hereby authorize this emergency repair.
"Remember we are here to serve the Citizens of Port Arthur"
P.O BOX 1089 •PORT ARTHUR,TEXAS 77641-1089•409/983-8101 •FAX 409/982-6743
0 73 ale rr iT u O1.Q
Exhibit "B"
(Invoice)
Centrifuge & Pump Services Corporation Invoice
2175 West Park Ct
Stone Mountain, Georgia 30087 Date Invoice#
9/1/2023 02685L
Bill To Ship To
City of Port Arthur
Attn. :J. Wyble
1101 Henry 0 Mills Blvd.
Port Arthur,Texas 77640
P.Q.No. Terms
Emergency Order Net 30
Item Description Qty Rate Amount
Paint the individual rotating assembly components
Prepare&ship the rotating assembly
Freight from and to customer
Subtotal for above items 71,128.00
Additional work/repairs based on findings after the
disassembly
Parts Unspecified Gear box-planetary gear bushings; 1st stage axle repair- 1 5.526.90 5.526.90
Press bronze onto axe!and machine to specification;2ND
Stage thrust washer;Axle repair-Press bronze onto axel
and machine to specification;2nd stage inside thrust
washer;Repair bearing in-/out-side cover
Service Unspecified Repair pillow block housing bores I 6,710.00 6.710.00
Service Unspecified Repair hub shaft bearing fits 1 6,490.00 6,490.00
Service Unspecified Repair spline bushing bore I 2,084.50 2,084.50
Isolator 30HA132... 3011,4132 Main frame isolator 750/705/706 4 1,227.50 4,910.00
isolator 3011A140... 3011A140 MotoriDrive frame isolator 750/705/706 4 581.00 2,324.0(1
Total S99,173.40
Phone# Fax# E-mail Web Site
678-581-9035 404-464-0809 sales(ricentrifugeservices.com www.centrifugeservices.com
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