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Home My WebLink About(A2) TIFFANY HAMILTON - $2,633.87 ( A) City of Port Arthur Travel Expense and Reimbursement Report Page 1of1_Pages Name: Tiffany Hamilton Date of Report: 9/25/2023 Department/Division: Mayor/Council Date(s) of Trip. 9/17-9/20/2023 Destination and Purpose of Trip Dallas. TX International Economic Development Conference Expense Type Date Date Date Date Date Totals 9/17/2023 9/18/2023 9/19/2023 9/20/2023 Registration $ 1,250.00 Lodging $ 700.27 Air Fare $ 370.10 SuperShuttle $ 72 00 Per Diem $ 51.75 $ 69.00 $ 69.00 $ 51.75 $ 241.50 Total Trip Cost $ 2,633.87 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record Subtract: Prepaid Registration $ 1 500.00 Odometer Beg. / End Prepaid Lodging $ 700.27 Total Miles X Prepaid Airfare $ 370.10 Rate Shuttle $ 72.00 Mileage Reimbursement: Prepaid Credit Card I hereby certify that the above expenditures Subtract: Advanced Amount $ 241.50 represent cash spent for ligitimate city business Amount Due Councilmember only and do '.t 'nclude}.�e of a erso I natt re. Equals if positive Signature: , i (/! Amount Due City Approved b P. part ent HH a�� Pp Y p&� if negative Approved by City Manager Notes and Explanation: $1500 (check)for on-site registration and $241.50 for per diem. Registration was $1250. The City will be reimbursed $250- per Cm. Hamilton C:\Users\mayorsec\Documents\Tiffany Hamilton\ERIEDCHamilton23 International Economic Development Council Invoice No. 108135 P.O. Box 719219 INVOICE Philadelphia, PA 19171-9219 Ph: (202) 223-7800 Fax: (202) 223-4745 Sold Tiffany Hamilton Everfield, MBA Ship Tiffany Hamilton Everfield, MBA To: City of Port Arthur To: City of Port Arthur 444 4th Street 444 4th Street Port Arthur, TX 77641-1089 Port Arthur, TX 77641-1089 Account No. Purchase Order No. Order Date Order Number Terms Invoice Date 276659 09/16/2023 215664 Web registration 09/16/2023 Qty Item Code Description Unit Price Extended Shipped Price 2023 Annual Conference 09/17/2023-09/20/2023 Dallas, TX USA 1 AC23/ Conference Registration 1,250.00 1,250.00 BASIC_REG Line Item Total Freight Handling Other Tax Subtotal Amount Received Amount Due 1,250.00 1,250.00 1,250.00 0.00 CITY OF PORT ARTHUR, TEXAS CHECK REQUEST PAYEE IEDC DATE: September 14, 2023 DEPT/DIV: Mayor/Council AMOUNT: $ 1500 .00 ACCOUNT NO: 001-01-001-5440-00-10-000 DESCRIPTION/EXPLANATION: International Economic Development Conference. Special Handling Instructions : RETURN TO MAYOR' S OFFICE Council Member Hamilton will bring the check with her To the conference . Multi-Account Distribution Account No. Amount Approved By: Department Director: Accounting Supervis r: W 111C 2015 MARKET CENTER BLVD DALLAS,TX 75207 DOUBLETREE United States of America 4Y Nihon' TELEPHONE 214-741-7481 •FAX 214-747-6191 Reservations www.hilton.com or 1 800 HILTONS EVERFIELD,TIFFANY Room No: 1007/ND2 Arrival Date: 9/17/2023 10:13:00 PM 444 4TH STREET Departure Date: 9/20/2023 10:12:00 AM Adult/Child: 2/0 PORT ARTHUR TX 77640 Cashier ID: KLOPEZ60 UNITED STATES OF AMERICA Room Rate: 139.00 AL: HH# VAT# Folio No/Che 777997 A Confirmation Number:90020393 DOUBLETREE-DALLAS MARKET CENTER 9/20/2023 10:11:00 AM DATE REF NO DESCRIPTION CHARGES 9/17/2023 3295187 GUEST ROOM $139.00 9/17/2023 3295187 STATE TAX-ROOM $8.51 9/17/2023 3295187 CITY TAX-ROOM $12.76 9/17/2023 3295187 MANDATORY DALLAS TPID FEE $2.78 9/18/2023 3295896 GUEST ROOM $229.00 9/18/2023 3295896 STATE TAX-ROOM $14.01 9/18/2023 3295896 CITY TAX-ROOM $21.02 9/18/2023 3295896 MANDATORY DALLAS TPID FEE $4.58 9/19/2023 3296622 GUEST ROOM $229.00 9/19/2023 3296622 STATE TAX-ROOM $14.01 9/19/2023 3296622 CITY TAX-ROOM $21.02 9/19/2023 3296622 MANDATORY DALLAS TPID FEE $4.58 9/20/2023 3297104 MC*4185 ($700.27) **BALANCE** $0.00 EXPENSE REPORT SUMMARY 9/17/2023 9/18/2023 9/19/2023 STAY TOTAL ROOM AND TAX $163.05 $268.61 $268.61 $700.27 DAILY TOTAL $163.05 $268.61 $268.61 $700.27 CREDIT CARD DETAIL APPR CODE 029130 MERCHANT ID 0194620200 CARD NUMBER MC*4185 EXP DATE 07/26 TRANSACTION ID 3297104 TRANS TYPE Sale Christe Whitley From: Christe Whitley Sent: Friday, September 15, 2023 11:51 AM To: Tiffany Hamilton Subject: FW: [NON-CoPA] Your trip confirmation (BPT- DFW) Tracking: Recipient Delivery Tiffany Hamilton Delivered:9/15/2023 11:51 AM From:American Airlines<no-reply@info.email.aa.com> Sent:Wednesday,September 13, 2023 2:52 PM To: Christe Whitley<christe.whitley@portarthurtx.gov> Subject: [NON-CoPA]Your trip confirmation (BPT- DFW) American Issued: September 13, 2023 Your trip confirmation and receipt We charged $370.10 to your card ending in 4185 for your ticket purchase. You can check in via the American app 24 hours before your flight and get your mobile boarding pass. Record Locator: XBQWYC Sunday, September 17, 2023 BPT AA 4999 Beaumont Operated by SkyWest Airlines 2:31 PM as American Eagle o DFW Seat: 1 Dallas/Fort Worth Class: Economy(V) 3:53 PM Meals: Manage your trip Earn 15,000 bonus miles N Plus no annual fee. Terms Apply. " "`"_ Learn more Your purchase Tiffany Everfield Join the AAdvantage® Program New ticket (0012479134461) $370.10 [$334.88+Taxes&carrier-imposed fees $35.22] Total cost $370.10 Your payment MasterCard (ending 4185) $370.10 Total paid $370.10 Bag information Checked Bag (Airport) Checked Bag (Online*) 1st bag $30.00 1st bag $30.00 2"d bag $40.00 2"d bag $40.00 2 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Tiffany Hamilton Department/Divison Mayor/City Council Date: l\ 41a3 This is a request approval to travel to: Dallas, TX For the purpose of: IEDC Sponsoring agency, if applicable: Departure Date: 09/17/23 Return Date: 09/20/23 Total working hours away from duty station: Mode of Transportation: Private Vehicle: City Vehicle: Air: X Other: Will be staying at this location: Doubletree Tele. No: 214-741-7481 Estimated Cost: 1) Transportation $ 370.10 2) Lodging $ 700.28 3) Meals $ 241.50 4) Registration Fee $1,500.00 5) Mileage to airport Shuttle $ 72.00 Total estimated cost of Trip: $2,883.88 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No If yes, state amount: $241.50 Date Check Needed: 09/15/23 Applicable Account Number: 001-01-001-5440-oo-10-oo I certify that iR i o -n else tial nature and is required for the proper functioning of this department/office. Signed: „ „ Date:9,14.2O23Signed: Date: (Employee) (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: Comment:Amount dispersed-$1500 (Check Payable to IEDC)is requested for on-site registration, as online registration is closed and$241.50 per diem. Signed: Date: (City Manager NOTE: This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files. If advance is requested, original will be forwarded to Accounting by Manager's office, if approved. Christe Whitley From: Christe Whitley Sent: Friday, September 15, 2023 11:49 AM To: Tiffany Hamilton Subject: FW: [NON-CoPA] ExecuCar Booking Confirmation #4521697 Tracking: Recipient Delivery Tiffany Hamilton Delivered:9/15/2023 11:49 AM From: ExecuCar<Reservations@ExecuCar.com> Sent:Wednesday, September 13, 2023 4:00 PM To:Christe Whitley<christe.whitley@portarthurtx.gov> Subject: [NON-CoPA] ExecuCar Booking Confirmation#4521697 SuperShuttle %press You're booked! Tiffany Everfield, xr Thank you for choosing ExecuCar! View your trip summary and receipt below. Trip Details: (From DFW) Confirmation Number 4521697 Pickup Time Sep 17 2023 3:55PM (Sunday) Pickup Location: DFW- Dallas-Ft Worth DFW Airport Drop Off Location: 2015 Market Center Blvd Dallas, TX, 75207 Service Type: Non-Stop Ride up to 3 Passengers — AIMI11111, Direct ride for up to 3 passengers and 4 bags total Transportation Provider* Ecar Transportation Florida Dispatch Contact Number** (352) 269-6088 1 Passengers 1 Passenger Passenger Contact +1 (409) 782-2856 Flight Schedule American Airlines #4999 9/17/2023 3:55:00 PM Special Instructions 2 bags I pls call Arrival Instructions Upon arrival, please ensure your phone is not on airplane g° mode. To communicate directly with your driver, you will receive a text upon landing with your driver contact information . Once you have claimed your luggage from baggage claim please proceed to the curb outside of your baggage claim and the driver will load you and your luggage at the designated loading area. Please call 352-269-6088 option#2 if you need assistance. Fare Details Fare $65.00 Airport Entry Fee $4.00 Booking Fees $3.00 Trip Total $72.00 Payment Info Payment Method MasterCard ****4185 Payment Total $72.00 r If your plans change: For refunds,please cancel at least 2 hours prior to scheduled pickup time. Within 4 hours of pickup time,for changes or status on your vehicle please call the provider directly at (352)269-6088. **If more than 4 hours in advance,to change or cancel please call 1-800-Blue Van(800-258-3826)or visit www.supershuttle.com. Please mention that you have a SuperShuttle/ExecuCar reservation. Confirmation number 4521697 Every SuperSHUttle Express affiliate is locally owned and operated and has been qualified by SuperShuttle 3 to provide this service. Please contact the provider directly if there are any questions regarding your trip. For arrival flights, if your flight is significantly delayed, please contact the local provider to check on vehicle availability Thank you, SuperShuttle Express Airport Rides Made Simple 2