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HomeMy WebLinkAbout(A3) WILLIE LEWIS - $1,670.01 0 5 ( c'3) City of Port Arthur Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Willie Lewis Date of Report. 10/16/2023 Department/Division Mayor/Council Date(s) of Trip 10/10-13/23 Destination and Purpose of Trip. Houston, TX to attend TEDC Expense Type Date Date Date Date Date Totals 10/10/2023 10/11/2023 10/12/2023 10/13/2023 Registration $ 675 00 -- Lodging $ 547.29 Air Fare Mileage $ 108.78 Gas Per Diem $ 51.75 $ 69.00 $ 69.00 $ 51.75 $ 241.50 rz Parking $ 11.444 Total Trip Cost $ 1,61DJJ Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record Subtract: Prepaid Registration $ 675.00 Odometer Beg / End Prepaid Lodging $ 547.29 Total Miles X 196.00 Prepaid Airfare Rate 0.535 Parking $ q.1 u Mileage Reimbursement: $ 108.78 Prepaid Credit Card I hereby certify that the above expenditures Subtract: Advanced Amount $ 350.28 represent cash spent for ligitimate city business Amount Due Councilmember only and do t in �jitems o perso al n ure. Equals: if positive Signatur Li '� �,t.�zi" Amount Due City Approv y Department ead if negative Approved by City Manager Notes and Explanation Advanced amount included $241.50 per diem and $108.78 mileage. C:\Users\mayorsec\Documents\Willie Lewis\ERTEDC23 HOUSTON BY THE GALLERIA,5353 WESTHEIMER ROAD ©C)ITIRI.f.TREE HOUSTON,TX 77056-5474 by oll United States of America TELEPHONE 713-961-9000 •FAX(713)877-8835 Reservations www.doubletree.com or 1-800-222-TREE Lewis,Willie Room No: 2102/NO2KB Arrival Date: 10/10/2023 8:28:00 PM 444 4TH ST Departure Date: 10/13/2023 12:03:00 PM Adult/Child: 1/0 PORT ARTHUR TX 77640 Cashier ID: JULIAN UNITED STATES OF AMERICA Room Rate: 155.00 AL: HH# VAT# Folio No/Che 1172103 B Confirmation Number:91411727 DOUBLETREE BY HILTON HOTEL&SUITES 10/13/2023 12:03:00 PM DATE REF NO DESCRIPTION CHARGES 10/8/2023 9075838 Advance Deposit MC*4185 ($547.29) 10/10/2023 9078205 GUEST ROOM $155.00 10/10/2023 9078205 CITY TAX $13.95 10/10/2023 9078205 STATE TAX $9.30 10/10/2023 9078205 SPORTS AUTH.TAX $3.10 10/10/2023 9078205 TEXAS RECOVERY FEE $1.08 10/11/2023 9079252 GUEST ROOM $155.00 10/11/2023 9079252 CITY TAX $13.95 10/11/2023 9079252 STATE TAX $9.30 10/11/2023 9079252 SPORTS AUTH.TAX $3.10 10/11/2023 9079252 TEXAS RECOVERY FEE $1.08 10/12/2023 9080351 GUEST ROOM $155.00 10/12/2023 9080351 CITY TAX $13.95 10/12/2023 9080351 STATE TAX $9.30 10/12/2023 9080351 SPORTS AUTH.TAX $3.10 10/12/2023 9080351 TEXAS RECOVERY FEE $1.08 **BALANCE** $0.00 DID YOU BOOK YOUR NEXT STAY? SEE THE FRONT DESK FOR PERSONAL ASSISTANCE. The Texas Recovery Fee is not a tax we are required to collect from our customers by law. 11/0 HOUSTON BY THE GALLERIA,5353 WESTHEIMER ROAD DOUSLETREE HOUSTON,TX 77056-5474 by Hilton' United States of America TELEPHONE 713-961-9000 •FAX(713)877-8835 Reservations www.doubletree.com or 1-800-222-TREE Lewis,Willie Room No: 2102/NQ2KB Arrival Date: 10/10/2023 8:28:00 PM 444 4TH ST Departure Date: 10/13/2023 12:03:00 PM Adult/Child: 1/0 PORT ARTHUR TX 77640 Cashier ID: JULIAN UNITED STATES OF AMERICA Room Rate: 155.00 AL: HH# VAT# Folio No/Che 1172103 A Confirmation Number:91411727 DOUBLETREE BY HILTON HOTEL&SUITES 10/13/2023 12:02:00 PM DATE REF NO DESCRIPTION CHARGES 10/10/2023 9078204 PARKING-SELF $30.00 10/10/2023 9078204 PARKING SALES TAX $2.48 10/11/2023 9079251 PARKING-SELF $30.00 10/11/2023 9079251 PARKING SALES TAX $2.48 10/12/2023 9079980 PARKING ALLOWANCE ($30.00) 10/12/2023 9079981 PARKING ALLOWANCE ($30.00) 10/12/2023 9079982 MC*3831 ($4.96) 10/12/2023 9080350 PARKING-SELF $30.00 10/12/2023 9080350 PARKING SALES TAX $2.48 10/13/2023 9080858 MC*3831 ($32.48) **BALANCE** $0.00 DID YOU BOOK YOUR NEXT STAY? SEE THE FRONT DESK FOR PERSONAL ASSISTANCE. The Texas Recovery Fee is not a tax we are required to collect from our customers by law. '7D15 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Willie Lewis Department/Divison Mayor/City Council Date: 9/15/2023 This is a request approval to travel to Houston,TX For the purpose of TEDC Sponsoring agency, if applicable Departure Date 10/10/23 Return Date: 10/13/23 Total working hours away from duty station: Mode of Transportation: Private Vehicle: X City Vehicle: Air Other Will be staying at this location. DoubleTree Tele No: 713-961-9000 Estimated Cost: 1) Transportation $ 108.78 - 2) Lodging $ 544.05 (i ..`.. ._ 3) Meals $ 241.50 4) Registration Fee $ 675 00✓ 5) Mileage to airport SE P 2 Shuttle Total estimated cost of Trip. $1.569.33 C1T'' F Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No If yes,state amount: $350.28/ Date Check Needed 10/6/2023/ Applicable Account Number 10-00 I certify that this tri is of ess 'al nature and is require for the proper functioning of this department/office Signed:� Date: q� Signed Date: (Council Member) (Department Head) ACTION BY CITY MANAGER: APPROVED; NOT APPROVED: � Comment:Amount dispersed-$241 50 per diem and$108 78 mileage Total$350 28 Signed' Date (City Manager) NOTE This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing Original to City Manager for approval. Duplicate will remain in Department files if advance Is requested,original will be forwarded to Accounting by Manager's office, if approved. Texas Economic Development Council Payment#: 19153 ® � Date' 9/14/2023 Creditredit Method' Card Confirmation#. 200093511230 Last 5 Digits: 4185 PAYEE: Thomas Klnlaw City of Port Arthur 444 4th St Port Arthur,TX 7 764 0-64 5 0 US MEMO: TRANSACTION QTY DESCRIPTION TOTAL Invoice#21806 1 Annual Conference-Registration 675.00 USD Invoice#21803 1 Annual Conference-Registration 675.00 USD Invoice#21804 1 Annual Conference-Registration 675.00 USD Invoice#21805 1 Annual Conference-Registration 875.00 USD TOTAL: 2,700,00 USD CITY OF PORT ARTHUR CITY COUNCIL TRAVEL REQUEST Pre-Travel/Event Form Name of Councilmember: Willie Lewis Date of Request: 8/11/2023 Request to Attend Conference: TEDC Conference Request to Attend Additional Session(s): Justification: See attached information Official Dates and Times of Conference: I0/11/2023 First Day of Registration 1 1:00 AM Time 10/1 I/2023 First Day of Sessions 12:00 PM Time 10/13/2023 Last Day of Sessions 11:30 AM Time 11111111111111011 Requested Departure Date: 10/10/2023 Requested Return Date: 10/13/23 Travel Dates will be determined by Conference/Event Itinerary(please attach). Approved Departure Date: Approved Return Date: Mode of Transportation: I Private Veh. X City Veh. Air: Rental Veh. Will be staying at this location: JW Marriott Tele.No. Estimated Cost: I) Transportation $108.78 2) Lodging S700.00 3) Meals $241,66 4) Conference Registration Fee S675.00 5) Rental Vehicle 6) Other(specify) Total estimated cost of Trip: $1,12528 Are budgeted funds available for this trip? X Yes No if no indicate source of funds: Are advance funds requested: Yes X No Amount:4 350,A31 Date Check Needed: 10/06/23 Applicable Account Number: l certify that this tr'p is of an ess tial nature and is required for the proper functioning of this department. Sign` • ^b"" Date: /51/5/as Signed: Coun r member) Date: ACTION BY CITY COUNCIL: APPROVED: NOT APPROVED: Commen Please note transportation, lodging,registration and shuttle prices are subject to change. Signed: Date: (City Secretary) NOTE: This form shall be placed on a Regular Meeting agenda of the City Council for approval before any travel arrangements,registration or hotel accomedations are made. 24 8 mdes t • T n •9^np r!, Th<?n 9 miles stAv 7F,Atr -6112 2 7 r" Tnen 2 7 miles IXIT T3.(4. ex I tib o , . rhen 0.6 miles "1.f.; 'iv.' I. nle;, 0 5 rndes T rn(-4 -girl'. I..1r 4 -,,E r 001 rn H?: (e) 5150 Westheim9r Rd 8/15/23,1:07 PM 2023 Annual Conference/Texas Economic Development Coundl HOTEL/TRAVEL ril°° SHARE THIS SECTION Hotel: JW Marriott Houston Location: 5150 Westheimer Rd, Houston,TX 77056 Hotel Rate: 205.00 The TEDC's discounted room block rate at the Marriott is currently $205.00/night+tax. There are limited number of rooms available in the TEDC's room block. The room block rate will expire on September 19. 2023. Please book early' Agpe:/ltaraaedo ap/wents2023-ennuet-conference 1/1 _• '� GUUUI U1011R G S" U.S.General Services Administration Meals&Incidentals(M&IE)Breakdown First& Primary Destination County M&IE Continental Incidental Last0ay Total Breakfast/Breakfast Lunch Dinner P Ex enses of Travel Tarrant Arlington/Fort Worth/ County/ Grapevine City of $64 $14 $16 $29 $5 $48.00 Grapevine Austin Travis $64 $14 $16 $29 $5 $48.00 Big Spring Howard $64 $14 $16 $29 $5 $48.00 ' Corpus Christi Nueces $64 $14 $16 $29 $5 $48.00 Dallas Dallas $69 $16 $17 $31 $5 $51.75 v Galveston Galveston $64 , $14 $16 $29 $5 $48.00 Montgomery Houston /Fort Bend/ $69 $16 $17 $31 $5 $$1.T5 Harris Midland/ Midland/Odessa Andrews/ $64 $14 $16 $29 $5 $48.00 Ector/ Martin Pecos Reeves $59 $13 $15 $26 $5 $44.25 Plano Collin $64 $14 $16 $29 $5 $48.00 Round Rock Williamson $64 $14 $16 $29 $5 $48.00 San Antonio Bexar $64 $14 $16 $29 $5 $48.00 South Padre Island _Cameron $59 $13 $15 $26 $5 $44.25 Applies for all locations Standard Rate without $59 $13 $15 $26 $5 $44.25 specified rates Waco McLennan $64 $14 $16 $29 SS $48.00 jO lO-SI.'15 - - fvi1 — CP9, ve /U to — �1,U D 01i3 - 51. 15 # a�so in about:blank I13101g1 ZUZ3 Annual Conference ?E*ME. MMICOOKIENTCOUNCK. Goat Y J W Marriott Hotel(Galleria) Draft Agenda(Subject to Change) tt tiritdiy�,Octiber l2t 7:00-8:00 AM Breakfast and Networking 7:00 AM-5:00 PM Exhibits Open 8:00-9:00 AM General Session • Crafting Local Talent:How to Build Your Workforce-Nathan Foss,Labor Market Analytics Expert,Lightcast 8:30-9:15 AM • New to Economic Development Discussion Forum-Moderator:Craig Rhodes,Greater Houston Partnership;Panelists:Kris Collins,Greater Waco Chamber of Commerce;Raudel Garza,Harlingen EDC;Kelly Violette,Tomball EDC 9:00-9:15 AM Coffee Break 9:15 AM-12:15 PM Networking Lounge Open 9:15-10:15 AM Breakout Sessions • Why Economic Developers Need to Think Like Software Developers (Master Class)-Anatabo Ubalde,CEO.SizeUp and GIS Planning • Carbon Capture Technology-Brandon Maxwell,Exxon Low Carbon Solutions;Representative of Texas2036,Representative of Houston Carbon Capture&Storage Alliance 10:15-11:15 AM Keynote Session 10:45-11:15 AM • Texas Global Competithrensu lots Get Real,Reflect and Reset-Robert Hess,Global Corporte Services,Newmark 11:15-11:45 AM TEDC Mentor Mentee Meetup 11:15-11:45 AM TEDC Resiliency Hub Reveal-Brian Kelsey,Rhianna Trapani,Jordan Cooley,EY 11:45 AM-12:15 PM Team Texas Update 12:15-1:45 PM Community Economic Development Award Luncheon 1:45-5:45 PM TEDC PAC Silent Auction Open 1:45-4:00 PM Networking Lounge Open 1:45-2:45 PM Breakout Session • Now to Make a Big impact with a SmaU Mwketlag Budget-Dave Parsell, CEO,Localintel;Eric Halverson,CEO,EDsuite 2:45-3:45 PM Breakout Sessions • The Rod PIU or Blue Pitt:Navigating the Dichotomy in Ai-Sharon Gai, Pattern and TEDx Speaker • Designing the Business and industrial Parks of the Future-Sean Garretson and Danny Craig,Stantec 3:45-4:15 PM Networking Break REGLSTER NOW baps://texasedc.org/events/2023-annual-conference Continuing education