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HomeMy WebLinkAbout(A5) DONALD FRANK - $1,695.99 • ( N5) City of Port Arthur Travel Expense and Reimbursement Report Page_1_of_1_Pages Name Donald Frank Date of Report: 10/16/2023 Department/Division: Mayor/Council Date(s) of Trip: 10/10-13/23 Destination and Purpose of Trip: Houston, TX to attend TEDC Expense Type Date Date Date Date Date Totals 10/10/2023 10/11/2023 10/12/2023 10/13/2023 Registration $ 675.00 `/ Lodging $ 547 29 -./ Air Fare Mileage $ 108.78 Gas Per Diem $ 51.75 $ 69.00 $ 69.00 S 51.75 $ 241.50 Parking $ 123.42 Total Trip Cost $ 1,695.99 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record Subtract: Prepaid Registration $ 675.00 Odometer Beg. / End Prepaid Lodging $ 547.29 Total Miles X 196.00 Prepaid Airfare Rate 0.535 Parking $ 123.42 Mileage Reimbursement: $ 108.78 Prepaid Credit Card I hereby certify that the above expenditures Subtract: Advanced Amount $ 350.28 represent cash spent for ligitimate city business Amount Due Councilmember only and ►n do 1--irTCi ide it9s ofya-fter�on ature. Equals if positive Signature: �`~` ' /ta ��'�sc: Amount Due City Approved by Department Head if negative Approved by City Manager Notes and Explanation: Advanced amount included S241.50 per diem and $108.78 mileage C:\Users\mayorsec\Documents\Donald Frank\ERTEDC23 HOUSTON BY THE GALLERIA,5353 WESTHEIMER ROAD HOUSTON,TX 77056-5474 TELEPHONE 713-961-9000 •FAX(713)877-8835 Frank,Donald 309/NKR 10/10/2023 9:00:00 PM 444 4TH STREET 10/13/2023 5:11:00 PM PORT ARTHUR TX 77640 UNITED STATES OF AMERICA 1/0 1 .00 Rate Plan: TED HH# AL: Car: Confirmation Number:96387919 10/16/2023 10/8/2023 9075840 Advance Deposit MC*4185 ($547.29) 10/10/2023 9078307 GUEST ROOM $155.00 10/10/2023 9078307 CITY TAX $13.95 10/10/2023 9078307 STATE TAX $9.30 10/10/2023 9078307 SPORTS AUTH.TAX $3.10 10/10/2023 9078307 TEXAS RECOVERY FEE $1.08 10/11/2023 9079404 GUEST ROOM $155.00 10/11/2023 9079404 CITY TAX $13.95 10/11/2023 9079404 STATE TAX $9.30 10/11/2023 9079404 SPORTS AUTH.TAX $3.10 10/11/2023 9079404 TEXAS RECOVERY FEE $1.08 10/12/2023 9080461 GUEST ROOM $155.00 10/12/2023 9080461 CITY TAX $13.95 10/12/2023 9080461 STATE TAX $9.30 10/12/2023 9080461 SPORTS AUTH.TAX $3.10 10/12/2023 9080461 TEXAS RECOVERY FEE $1.08 **BALANCE** $0.00 1172101 B DID YOU BOOK YOUR NEXT STAY? SEE THE FRONT DESK FOR PERSONAL ASSISTANCE. agaftwit 139miery Fee Is not a tax we are required to collect from our HOUSTON BY THE GALLERIA,6363 WESTHEIMER ROAD HOUSTON,TX 77068-5474 TELEPHONE 713-961-9000 •FAX(713)877-8835 Frank,Donald 309/NKR 10/1012023 9:00:00 PM 444 4TH STREET 10/13/2023 5:11:00 PM PORT ARTHUR TX 77840 UNITED STATES OF AMERICA 155.00 Rate Plan: TED HH# AL: Car: Confirmation Number:96387919 10/16/2023 10/10/2023 9077983 _MCKINLEY'S LOUNGE $50.90 10/10/2023 9078523 PARKING-VALET $38.00 10/10/2023 9078523 PARKING SALES TAX $3.14 10/11/2023 9078855 GRAB N GO $3.00 10/12/2023 9079758 PARKING-VALET $38.00 10/12/2023 9079758 PARKING SALES TAX $3.14 10/12/2023 9079818 _ROOM SERVICE $57.09 10/12/2023 9080134 PARKING-VALET $38.00 10/12/2023 9080134 PARKING SALES TAX $3.14 10/13/2023 9080988 VS*8652 ($234.41) 10/16/2023 9083762 VS*8652 $123.42 10/16/2023 9083765 MC*4185 ($123.42) **BALANCE** $0,00 1172101 A DID YOU BOOK YOUR NEXT STAY? SEE THE FRONT DESK FOR PERSONAL ASSISTANCE. i v +,ery Fee Is not a tax we are required to collect from our -123.42 Texas Economic Development Council Payment#: 19153 © ©3 Date" 9/14 Card Method; Credit Card Confirmation#: 200093511230 Last 5 Digits: 4185 PAYEE: Thomas Kinlaw City of Port Arthur 444 4th St Port Arthur,TX 77640-6450 US MEMO: TRANSACTION QTY DESCRIPTION TOTAL Invoice#21806 1 Annual Conference-Registration 675.00 USD Invoice#21803 1 Annual Conference-Registration 675.00 USD Invoice#21804 1 Annual Conference-Registration 675.00 USD Invoice#21805 1 Annual Conference-Registration 675.00 USD TOTAL: 2,700.00 USD 444 4th St to 5150 Westheimer Rd hr 29 min IRS reimbursement: $64.17 98.0 miles Head toward 4th St. Go for 39 ft. Then 0.01 miles Turn right onto 4th St. Go for 240 ft Then 0.05 miles Turn right onto Fort Worth Ave. Co for 364 ft Then 0.07 miles �1 1 q �P Turn left onto Proctor St. Go for 0.2 mi. X555 rifiA tAfirt Then 0.2 miles Flo?./ S Turn right onto Houston Ave. Co for 0.9 mi Then 0.9 miles 41 Turn left onto W 16th St (TX-87). Go for 1.1 mi. Then 1.1 miles Turn right onto TX-82. Co for 2.2 mi Then 2.2 miles a y.v n-iiuc vi, I ICI Hy V I iiii t"1VVy lIA-/.7 VV). VU IUI mi. Then 7 hen �4.8 miles TTake ramp onto 1-10 W. Go for 64.9 m . Then 64.9 miles EXIT Take exit 763 onto 1-610 S Go for 2.7 mmmi Then 2.7 miles EXIT Take exit BD toward Westheimer Pd/FM-1093 onto W Loop Fwy S. Co for 0.6 mi. Then 0.6 miles Turn right onto Westneimerd (FM-'09z W). Go for 0.5 mi. Then 0.5 miles Turn right. Go for 66 ft. Then 0.01 miles 5150 Westheimer Pd ill An official website of the United States government • GSA U.S. General Services Administration Privately Owned Vehicle (POV) Mileage Reimbursement Rates GSA has adjusted all POV mileage reimbursement rates effective January 1,2023. Effective/Applicability Rate per Modes of Transportation Date mile Airplane` January 1,2023 $1.74 If use of privately owned automobile is authorized or if no Government- January 1,2023 $0.655 furnished automobile is available If Government-furnished automobile is available January 1,2023 $0.22 Motorcycle January 1,2023 $0.635 Relocation Effective/Applicability Date Rate per mile Standard mileage rates for moving purposes January 1,2023 50.22 Airplane nautical miles(NMs)should be converted into statute miles(SMs)or regular miles when submitting a voucher using the formula(1 NM equals 1.15077945 SMs). For calculating the mileage difference between airports,please visit the U.S.Department of Transportation's inter-Airport Distance website. QUESTIONS; For all travel policy questions,email travelvolicyLgssgQ The shortcut to this page is gsa.gov/mileage. Questions Have travel policy questions?Use our'Have a O estionT site https://www.gsa.gov/travel/plan-book/transportation-airfare-pov-etc/privately-owned-vehicle-mileage-rates?gsaredirect=pov 1/2 8/11/23, 12:23 PM about:blank G Ste'.U.S.General Services Administration Meals&Incidentals(M&IE)Breakdown First& Primary Destination County M&IE Continental Lunch Dinner Incidental LastDay Total Breakfast/Breakfast Expenses of Travel Tarrant Arlington/Fort Worth/ County/ Grapevine City of $64 $14 $16 $29 $5 $48.00 Grapevine Austin Travis $64 $14 $16 $29 $5 $48.00 Big Spring Howard $64 $14 $16 $29 $5 $48.00 Corpus Christi Nueces $64 $14 $16 $29 $5 $48.00 Dallas Dallas $69 $16 $17 $31 $5 $51.75 Galveston Galveston $64 $14 $16 $29 $5 $48.00 Montgomery Houston /Fort Bend/ $69 $16 $17 $31 $5 $51.75 Harris Midland/ Midland/Odessa Andrews/ $64 $14 $16 $29 $5 $48.00 Ector/ Martin Pecos Reeves $59 $13 $15 $26 $5 $44.25 Plano Collin $64 $14 $16 $29 $5 $48.00 Round Rock Williamson $64 $14 $16 $29 $5 $48.00 San Antonio Bexar $64 $14 $16 $29 $5 $48.00 South Padre Island Cameron $59 $13 $15 $26 $5 $44.25 Applies for all locations Standard Rate without $59 $13 $15 $26 $5 $44.25 specified rates Waco McLennan $64 $14 $16 $29 $5 $48.00 !c—to 51•15 ! 0 -1 s�.r15 NI.`° about:blank 1/1 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Donald Frank Depart-nent/Divison Mayor/City Council Date 9/14/2023 This is a request approval to travel to Houston, TX For the purpose of: TEDC Sponsoring agency, if applicable: Departure Date 10/10/23 Return Date: 10/13/23 Total working hours away from duty station Mode of Transportation: Private Vehicle. X City Vehicle. Air: Other: Will be staying at this location DounbieTree Tele No. 719-961-9000 Estimated Cost: 1) Transportation $ 108 78 ✓ _ 2) Lodging $ 544 05 RECEIVED 3) Meals $ 241 50 / 4) Registration Fee $ 675 00 5) Mileage to airport Shuttle OCT - 6 2023 Total estimated cost of Trip S 1.569 33 • CITY OF parr ?.mT-AA Are budgeted funds available for this trip'? X Yes No If no indicate source of funds: Are advance funds requested Yes X No If yes state amount: $350 28" Date Cneck Needed. 10/6/2023/ Applicable Account Number col to-oo I certify that this trip is of an essential nature and is required for the proper functioning of this department/office Signed e � Date:C/•///y / Signed Date: (Council Member) (Department Head) ACTION BY CITY MANAGER: APPROVED, // NOT APPROVED: Comment Amount dispersed-$241 50 per diem and $108 r8 mileage Total$350 28 Signed Date: (City Manager) NOTE This form Is to be executed for any overnig tpgtti'C y Bus,ness A detailed expense account is to be promptly submitted after the trip has bee completed Routing Original to City Manager for approval Duplicate will remain in Department files If advance is requested. original will be forwarded to Accounting by Managers office. if approved