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Home My WebLink About(A4) THOMAS KINLAW - $1,654.85 _cor`j.g Tv ) City of Port Arthur Travel Expense and Reimbursement Report Page_1_of_1_Pages Name Thomas Kinlaw Date of Report: 10/16/2023 Department/Division: Mayor/Council Date(s) of Trip: 10/10-13/23 Destination and Purpose of Trip: Houston, TX to attend TEDC Expense Type Date Date Date Date Date Totals 10/10/2023 10/11/2023 10/12/2023 10/13/2023 Registration $ 675.00 Lodging $ 547.29 Air Fare Mileage $ 108.78 Gas Per Diem $ 51.75 $ 69.00 $ 69.00 $ 51.75 $ 241.50 Parking $ 82 28 Total Trip Cost $ 1,654.85 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record Subtract: Prepaid Registration $ 675.00 Odometer Beg / End Prepaid Lodging $ 547.29 Total Miles X 196.00 Prepaid Airfare Rate 0.535 Parking $ 82.28 Mileage Reimbursement: $ 108 78 Prepaid Credit Card I hereby certify that the above expenditures Subtract: Advanced Amount S 350.28 represent cash spe for ligitimate city business Amount Due Councilmember only and do not clude ms of a personal nature Equals_ if positive Signature: A. Amount Due City Approved by DepartmentYlead if negative Approved by City Manager Notes and Explanation Advanced amount included $241.50 per diem and $108.78 mileage C:\Users\mayorsec\Documents\Thomas Kinlaw\ERTEDC23 HOUSTON BY THE GALLERIA,5353 WESTHEIMER ROAD HOUSTON,TX 77056.5474 TELEPHONE 713-961-9000 •FAX(713)877-8835 KINLAW,THOMAS 1414/NKRI 10/10/2023 8:03:00 PM 8000 BRITTANI COURT 10/13/2023 10:21:00 AM PORT ARTHUR TX 77642 UNITED STATES OF AMERICA 155.00 Rate Plan: TED HH# 166151903 BLUE AL: Car: Confirmation Number:95346767 10/16/2023 10/8/2023 9075841 Advance Deposit MC*4185 ($547.29) 10/10/2023 9078103 GUEST ROOM $155.00 10/10/2023 9078103 CITY TAX $13.95 10/10/2023 9078103 STATE TAX $9.30 10/10/2023 9078103 SPORTS AUTH.TAX $3.10 10/10/2023 9078103 TEXAS RECOVERY FEE $1.08 10/11/2023 9079132 GUEST ROOM $155.00 10/11/2023 9079132 CITY TAX $13.95 10/11/2023 9079132 STATE TAX $9.30 10/11/2023 9079132 SPORTS AUTH.TAX $3.10 10/11/2023 9079132 TEXAS RECOVERY FEE $1.08 10/12/2023 9080243 GUEST ROOM $155.00 10/12/2023 9080243 CITY TAX $13.95 10/12/2023 9080243 STATE TAX $9.30 10/12/2023 9080243 SPORTS AUTH.TAX $3.10 10/12/2023 9080243 TEXAS RECOVERY FEE $1.08 **BALANCE** $0.00 1172104 B DID YOU BOOK YOUR NEXT STAY? SEE THE FRONT DESK FOR PERSONAL ASSISTANCE. Rtg of¢ ery Fee Is not a tax we are required to collect from our HOUSTON BY THE GALLERIA,5353 WESTHEIMER ROAD HOUSTON,TX 77056-5474 TELEPHONE 713-961-9000 •FAX(713)877-8835 KINLAW,THOMAS 1414/NKRI 10/10/2023 8:03:00 PM 8000 BRITTANI COURT 10/13/2023 10:21:00 AM PORT ARTHUR TX 77642 UNITED STATES OF AMERICA 155.00 Rate Plan: TED HH# 166151903 BLUE AL: Car: Confirmation Number:95346767 10/16/2023 10/10/2023 9078521 PARKING-VALET $38•00 10/10/2023 9078521 PARKING SALES TAX $3.14 10/12/2023 9079764 PARKING-VALET $38.00 10/12/2023 9079754 PARKING SALES TAX $3.14 10/13/2023 9080820 VS*1561 ($82.28) 10/16/2023 9083753 VS*1561 $82.28 10/16/2023 9083755 MC*4185 ($82.28) **BALANCE** $0.00 1172104 A DID YOU BOOK YOUR NEXT STAY? SEE THE FRONT DESK FOR PERSONAL ASSISTANCE. a9ta- 9139wry Fee Is not a tax we are required to collect from our -82.28 • Texas Economic Development Council Payment e: 19153 Date' 9/14/2023 Method: Credit Card Confirmation#: 200093511230 Last 5 Digits: 4185 PAYEE: Thomas Kinlaw City of Port Arthur 444 4th St Port Arthur,TX 77640-6450 US MEMO: TRANSACTION QTY DESCRIPTION TOTAL Invoice#21806 1 Annual Conference-Registration 675.00 USD Invoice#21803 1 Annual Conference-Registration 675.00 USD Invoice#21804 1 Annual Conference-Registration 675.00 USO Invoice#21805 1 Annual Conference-Registration 675.00 USO TOTAL: 2,700.00 USD -r�-r-I• I .1t to 5150 Westheimer Rd 7 hr 29 min IRS reimbursement: $64.17 98.0 miles Head toward 4th St. Go for 39 ft Then 0.01 miles Turn right onto 4th St Co for 240 ft Then 0.05 miles Turn right onto Fort Worth Ave Go for 364 ft Then 0.07 miles 41 q Turn left onto Proctor St. Go for 0.2 mi1.044. i 1C 55 5 rriA Then 0 2 miles Turn right onto Houston Ave Go for 0 9 mi Then 0.9 miles 41 Turn left onto W 16th St (TX-87) Go for 1.1 rni. Then 1.1 miles Turn right onto TX-82. Go for 2 2 mi Then 2.2 miles T m~ — . . . Then 24.8 npi/es ' W^ Take rarnp onto 1-10 VV (7,o hzr 649 rri � rhen64.9miles EXIT A Take exit 7G3onto '6JO5Go for 2Jrni Then 2.7mUes EXIT A Take exit 8Otoward Pd/F>4'11093 onto VV Loop S. �oforOG rni Then 0.6mi|es " Turn nght onLo \«/esth-eirner Pd (�::ivl 1093 VV> Go for OS rn� Then 0.5 miles " Tu�n nghc [],c for Then 0.01 miles /--.A �� 575{) VVestheimer Ad * An official website of the United States government GS U.S. General Services Administration Privately Owned Vehicle (POV) Mileage Reimbursement Rates GSA has adjusted all POV mileage reimbursement rotes effective January 1,2023. Effective/Applicability hate per Modes of Transportation Date mile !! -- I Airplane` January 1,2023 $1.74 If use of privately owned automobile is authorized or if no Government- January 2,2023 $0.655 furnished automobile is available If Government-furnished automobile is available January 1,2023 $0.22 Motorcycle January 1,2023 $0.635 Relocation effective/Applicability Date Rate per mile T_ Standard mileage rates for moving purposes January 3,2023 ) S0.22 Airplane nautical miles(NMs)should be converted into statute miles(SMs)or regular miles when submitting a voucher using the formula(1 NM equals 1.15077945 SMs). For calculating the mileage difference between airports,please visit the U.S.Department of Transportation's lnter-Airnort Distance website. QUESTIONS: For all travel policy questions,email travelpolicy0gsa gov The shortcut to this page is gsa.gov/mileage. Questions Have travel policy questions?Use our'Have a OyestionV site https://www.gsa.gov/travel/plan-book/transportation-airfare-pov-etc/privately-owned-vehicle-mileage-rates?gsaredirect=pov 1/2 ' 8/11/23, 12:23 PM about:blank G S"' 'U.S.General Services Administration Meals&Incidentals(M&IE)Breakdown First& M&IE Continental Incidental LastDay Primary Destination County Total Breakfast/Breakfast Lunch Dinner Expenses of Travel Tarrant Arlington/Fort Worth/ County/ $64 $14 $16 $29 $5 $48.00 Grapevine City of Grapevine Austin Travis $64 $14 $16 $29 $5 $48.00 Big Spring Howard $64 $14 $16 $29 $5 $48.00 Corpus Christi Nueces $64 $14 $16 $29 $5 $48.00 1 Dallas Dallas $69 $16 $17 $31 $5 $51.75 Galveston Galveston $64 $14 $16 $29 $5 $48.00 Montgomery Houston /Fort Bend/ $69 $16 $17 $31 $5 $51.75 Harris Midland/ Midland/Odessa Andrews/ $64 $14 $16 $29 $5 $48.00 Ector/ Martin Pecos Reeves $59 $13 $15 $26 $5 $44.25 Plano Collin $64 $14 $16 $29 $5 $48.00 Round Rock Williamson $64 $14 $16 .$29 +$5 $48.00 San Antonio Bexar $64 $14 $16 $29 $5 $48.00 South Padre Island Cameron $59 $13 $15 $26 $5 $44.25 Applies for all locations Standard Rate without $59 $13 $15 $26 $5 $44.25 specified rates Waco McLennan $64 $14 $16 $29 $5 $48.00 /0— 0 '' 51.75 - - I C —1 I Z ta°I ( o —) . 505 about:blank 1/1 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Thomas Kinlaw Department/Divison Mayor/City Council Date 9/14/2023 This is a request approval to travel to Houston, TX For the purpose of TEDC Sponsoring agency. if applicable: Departure Date: 10/10/23 Return Date 10/13/23 Total working hours away from duty station Mode of Transportation' Private Vehicle: X City Vehicle: Air Other Will be staying at this location- DounbleTree Tele No 719-961-9000 Estimated Cost. 1) Transportation $ 108.78/ 2) Lodging $ 544.05 3) Meals $ 2415017 4) Registration Fee $ 675.00 5) Mileage to airport SE° 2 U 2023 Shuttle Total estimated cost of Trip $1,569 33 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested Yes X No If yes state amount $350 28 Date Check N 10/6/2023/ Applicable Account Number oc c' cot-544o-x-fc_oo ✓ I certify that this ,is an essential nature and is requiref for t e proper functioning of this department/office Signed: Date: f /*7 ned. Date (Council Member) 111 (Department Head) ACTION BY CITY MANAGER: APPROVED' NOT APPROVED Comment Amount dispersed-$241 50 per diem and$108 78 mileage Total$350 28 Signed. Date: ICI Mane er) NOTE This form is to be executed for any overnight trip n City Business A detailed expense account is to be promptly submitted after the trip ha een completed Routing' Original to City Manager for approval Duplicate will remain in Department files If advance is requested. original will be forwarded to Accounting by Manager's office. if approved Port Arthur,Texas PAGE: 1 OF 1 VENDOR NUMBER VENDOR NAME CHECK NUMBER CHECK DATE CHECK AMOUNT 6678 KINLAW,THOMAS 415477 10/06/2023 5350.28 09/04/2023 TEDC 10/10/2023 TEXAS ECONOMIC DEVELOPMENT COUNCIL 10/10-13/2023 $350.28 GL#: 001-01-001-5440-00-10-000- $350.28 City of Port Arthur, TX Capital One.NA Vendor Number Check Number Check Date Q Houston TX �,,,.�� Finance Department 6678 415477 10/06/2023 % iir! rthu PO Box 1089 VOID AFTER 1 YEAR FROM DATE re‘.. Port Arthur,TX 77640 "" Three Hundred And Fifty Dollars And Twenty-Eight Cents *' $350.28 6678 Pay To KINLAW, THOMAS The Order Of