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Home My WebLink About(A1) THURMAN BARTIE - $2,190.54 • (at) City of Port Arthur Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Thurman Bartie Date of Report: 10/30/2023 Department/Division: Mayor/ Council Date(s) of Trip: 10/3— 7—cR3 Destination and Purpose of Trip: Dallas, TX to attend the TML Conference Expense Type Date Date Date Date Date Totals 10/3/2023 10/4/2023 10/5/2023 10/6/2023 10/7/2023 Registration $ 510.00 Lodging $ 1,149.15 Rental car 194.39 Mileage Gas $ 40.50 $ 45.00 $ 10.00 $ 95.50 Per Diem $ 51.75 $ 69.00 $ 69.00 $ 51.75 $ 241.50 Parking Total Trip Cost $ 2,190.54 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record Subtract: Prepaid Registration $ 510.00 Odometer Beg. / End Prepaid Lodging $ 1,149.15 Total Miles X Rental Car $ 194.39 Rate Parking Mileage Reimbursement: Prepaid Credit Card I hereby certify that the above expenditures Subtract: ,Advanced Amount $ 241.50 represent cash spent for itimate city business Amount Due Councilmember $ 95.50 only and do not irlclud s of a -nal nature. Equals: if positive Signature: '`'�j `� � Amount Due City Approved by Depz(itm ead if negative C Approved by City Manager Notes and Explanation: The advanced amount included $241.50 per diem. C:\Users\mayorsec\Documents\Thurman Bartie\ERTMLDallas23 Thanks for your attention and assistance. I have attached my conference receipt to verify payment with the confirmation number. Regards, Mayor Thurman Bill Bartie From:Texas Municipal League<acct@tml.org> Sent:Tuesday,July 11,2023 2:09 PM To:Thurman Bartie<thurman.bartiePportarthurtx.Rov> Subject:(NON-CoPAJ Texas Municipal League Annual Conference 2023 :Orders&Payments Bartie, Thurman - Orders & Payments Texas Municipal League Annual Conference 2023 TML conference registration. Mr.Thurman,you can forward this email to housing@tml.org and let Cheryl know that your initial registration got hung up and that you'd like to get a hotel as near the conference center as possible(and why). Randy Order Details Order Number: KCNDV6VYKMH (Submitted on 7/11/2023) Invoice Number:11072023-2484-2297 Amount Amount Amount Item Registrant Fee Qty Ordered Paid Due (USD) (USD) (USD) t 30,'a Total Amount Ordered (USD!: 55 Amount Paid (USD): $S 10 01'.) Amount Due!USD): $( 0i Payments & Refunds Type Method Date Ref R Amount(USD) Online Payment Mastercard 7/11/2023 P-4185 3510 00 2 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Thurman Bartie Department/Divison Mayor/City Council Date: 9/25/2023 This is a request approval to travel to: Dallas, TX For the purpose of: TML Sponsoring agency, if applicable: Departure Date: 10/03/23 Return Date: 10/06/23 Total working hours away from duty station: Mode of Transportation: Private Vehicle: City Vehicle Air: Other: Rental Will be staying at this location: Omni Tele. No: 214-744-6444 Estimated Cost: 1) Transportation $ 200.00 2) Lodging $1,149.15 3) Meals $ 235.52 4) Registration Fee $ 510.00 5) Mileage Shuttle Total estimated cost of Trip: $2,094.67 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No If yes, state amount: $235.52 Date Check Needed: 09/29/23 Applicable Account Number: oo1-of-col-5440-00-10-0o I certify that this trip is o e ential na nd is required for the proper functioning of this department/office. Signed: �' f' cj 'J --Date: LI(,) 3 Signed: Date: (Coulon Member) (Department Head) ACTION BY CITY MANAGER: APPROVED. NOT APPROVED: Comment:Amount dispersed-$235.52 per diem Signed. Date: (Git Manager) — — NOTE: This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files. If advance is requested, original will be forwarded to Accounting by Manager's office, if approved. THANK YOU,WE SUCCESSFULLY UPDATED YOUR RESERVATION. Thurman Bartle Omni Dallas Hotel 10/03/2023 - 10/06/2023 3 Nights, 1 Adults, 0 Children TOTAL US$1,14915 https://omnionlinepayment.com/payment-conflrmation 1/1 G SA U.S General Services Administration FY 2023 Per Diem Rates for Texas Meals&Incidentals (M&IE) rates and breakdown First& Primary Destination County M&IE Continental Incidental LastDay Total Breakfast/Breakfast Lunch Dinner Expenses of Travel Tarrant Arlington/Fort Worth/ County/ $64 $14 Grapevine City of $16 $29 $5 $48.00 Grapevine Austin Travis $64 $14 $16 $29 $5 $48.00 Big Spring Howard $64 $14 $16 $29 $5 $48.00 Corpus Christi Nueces $64 $14 $16 $29 $5 $48.00 Dallas Dallas $69 $16 $17 $31 $5 $51.75 Galveston Galveston $64 $14 $16 $29 $5 $48.00 Montgomery Houston /Fort Bend/ $69 $16 $17 $31 $5 $51.75 Harris Midland/ Midland/Odessa Andrews/ Ector/ $64 $14 $16 $29 $5 $48.00 Martin Pecos Reeves $59 $13 $15 $26 $5 $44.25 I Plano Collin $64 $14 $16 $29 $5 $48.00 Round Rock Williamson $64 $14 $16 $29 $5 $48.00 San Antonio Bexar $64 $14 $16 $29 $5 $48.00 South Padre Island Cameron $59 $13 $15 $26 $5 $44.25 Applies for I all locations Standard Rate without $59 $13 $15 $26 $5 $44.25 specified ratesr$29 Waco McLennan $64 $14 $16 $5 $48.00 /oj3 .. SI, 1LP 51.iS l� tq Co �,0O (5R .J3 a35# 6 Q -- 4 D about:blank 1/1 RA#: 24TROR Invoice#: 192002985684 enterprise Invoice Date: Not Billed Yet Previous Invoice#: 192002975749 21503 SPRING PLAZA DR Invoice Date: Not Billed Yet SUITE 200 Account#: TXM0999 77388 SPRING,UNITED STATES Reservation#: 1294212013 BILLING DETAIL i Tax ID:26-4086616 Description p Qty Period Rate Amount BILL TO Taxabte Charges: CITY OF PORT ARTHUR TIME&DISTANCE 1 WK 194.39 194.39 Attn:CLIFTON WILLIAMS Taxable Subtotal: 194.39 PO BOX 1089 PORT ARTHUR.TX. UNITED STATES 77641 Total(USD) 194.39 RENTAL INFORMATION _ Driver: BARTIE,THURMAN Balance Due(USD) 194.39 Check Out: 10/02/2023 11:16 Indrv,duat line tern charges such as rental rates for Tame and D+stance,percentage-based charges Location: NEDERLAND (e.g sales taxes and fees or surcharges).and charges dw,ded between mulbgle parties may be rounded up or down a whole cent to ensure that the charges equal the actual.otal Amount Due Check In: 10/09/2023 07:00 and/or to avoid tractional cents. Location: NEDERLAND Reserved Car Class: SCAR/SCAR Charged Car Class: SCAR/SCAR Type: VP Authorized Days: 7 Rate Plan: CITY OF PORT ARTHUR/NASPO ST OF TX Billing Name: CITY OF PORT ARTHUR RENTAL VEHICLES # Year Make Model Series Class Reg.Date Start End 1 2023 VOLK TIGU GS2 10/02 10/09 # LIc.Plate MRP CO2 Fuel KMIM Beg.!End.!Total 1 CAJ9087 UL 13952/14870/918 # VIN# Eng. HP KW Unit 1 3WRB7AX6PM051548 184 135 7W61KL 111111 FOR BILLING INQUIRIES Tel#: +1 8662789894 ARINQUIRY@EHI.COM PAYMENT TERMS Payment due within 30 days from the invoice date. Late payments subject to a fee. PAYMENT DUE BY: 11/09/2023 Remit Payment to: EAN SERVICES,LLC PO BOX 840173 KANSAS CITY, UNITED STATES 641840173 Fed Tax Id:430724835 Email Remit To:AskNationalPaymentsta)ehi.com BANKING INFORMATION Bank Name:COMMERCE BANK Routing#:101000019(EFT-WIra Transfer) Account#:240931050 BIC/SWIFT:CBKCUS44(USD Payments)BOFAUS6S(non-USD Payments) Thank You For Choosing Enterprise .--, • • . Cl Cl .. . . -,-;_- ..,_,.."" ; 0 0 0 c--'; 0 • 0 i LCI 0 Lc) 1 , ,..> = , ,._, --. , ... -.ti...?... , .-4- ....,....... •,—.... i a I• i i ‘.. 5 -44 i fijr). t ii.l. . !! = 0. * I ! 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Departure Date: 10/03/23 Return Date: 10/06/23 Total working hours away from duty station: Mode of Transportation: Private Vehicle City Vehicle: Air Other Rental Will be staying at this location: Omni Tele No 214-744-6444 Estimated Cost 1) Transportation $ 200 00 2) Lodging $1,14915 3) Meals $ _2-35-50 4) Reg,stratior Fee $ 510 00 5) Mileage c=_ n Shuttle Total estimated cost of Trip $2.094.67 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: 4-,94 Are advance funds requested Yes X No If yes. state amount:-6235-66- Date Check Needed: 09/29/23 Applicable Account Number x'-ci-col 544c_cc_,c-ac i certify that this trip is o e ential na • rd is required for the proper functioning of this department/office. Signed: Hate. "t ',2 j Signed. Date: (Cou cil Member) (Department Head) ACTION BY CITY MANAGER: APPROVED NOT APPROVED: •c?yl•S0 Comment:Amount dispersed-$ 35-52'per diem Signed: Date. (City Manager) NOTE This form is to be executed for any overni n City Business A detailed expense account is to be promptly submitted after the trip has been completed Routing Original to City Manager for approval Duplicate will remain in Department files If advance is requested. original will be forwarded to Accounting by Manager's office if approved " Port Arthur,Texas PAGE: 1 OF 1 VENDOR NUMBER VENDOR NAME CHECK NUMBER CHECK DATE CHECK AMOUNT 1265 BARTIE.THURMAN 415172 09/27/2023 $241.50 INVOICE AMOUNT 09/25/2023 TML 10/03/2023 TML 10/03/2023-10/06/2023 $241.50 GL#:001-01-001-5440-00-10-000- $241.50 , . City ofPort Arthur, TX Vendor Number Check Number Check Date _ Capital One NA Houston.TX City of 1 Finance Department 1265 415172 09/27/2023 wiliort rtha PO Box 1089 VOID AFTER 1 YEAR FROM DATE Tm Port Arthur,TX 77640 ***Two Hundred And Forty-One Dollars And Fifty Cents *** $241.50 1265 Pay To BARTIE, THURMAN The CITY OF PORT ARTHUR Order Of MAYOR PORT ARTHUR, TX 77640