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HomeMy WebLinkAbout(A2) TIFFANY HAMILTON - $2,377.67 Oa) 52 R City of Port Arthur Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Tiffany Hamilton Date of Report: 10/30/2023 Department/Division: Mayor/Council Date(s) of Trip: 10/. - - 2_3 Destination and Purpose of Trip: Dallas, TX to attend the TML Conference Expense Type Date Date Date Date Date Totals 10/3/2023 10/4/2023 10/5/2023 10/6/2023 Registration Lodging $ 400.00 Air Fare $ 1,067.97 $ 525.20 ,/ Parking Uber $ 143.00 Per Diem $ 51.75 $ 69.00 $ 69.00 $ 51.75 $ 241.50 --' Luggage $ _ Total Trip Cost $ 2,377.67 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record Subtract: Prepaid Registration $ 400.00 Odometer Beg. / End Prepaid Lodging $ 1,067.97 Total Miles X Prepaid Airfare $ 525.20 Rate Uber $ 143.00 Mileage Reimbursement: Prepaid Credit Card I hereby certify that the above expenditures Subtract: Advanced Amount $ 241.50 represent cash spent for ligitimate city business Amount Due Councilmember only and do o lude items of a personal nature. Equals: if positive Signature: p� r(,�� Amount Due City Approved by De artment Head" 0 if negative Approved by City Manager Notes and Explanation: The advanced amount included $241.50 per diem. C:\Users\mayorsec\Documents\Tiffany Hamilton\ERTMLDallas23 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Tiffany Hamilton Department/Divison Mayor/City Council Date: 9/25/2023 This is a request approval to travel to: Dallas, TX For the purpose of: TML Sponsoring agency, if applicable: Departure Date: 10/03/23 Return Date: 10/06/23 Total working hours away from duty station: Mode of Transportation: Private Vehicle: City Vehicle: Air: X Other: Will be staying at this location: Omni Tele. No: 214-744-6664 Estimated Cost: 1) Transportation $ 525.20 2) Lodging $1,067.97 3) Meals $ 235.52 4) Registration Fee $ 400.00 5) Mileage Shuttle $ 71.50 Total estimated cost of Trip: $2,300.19 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No If yes, state amount: $235.52 pp Date Check Needed: 09/29/23 Applicable Account Number: oot-o1-001-5440-oo-10-00 I certify that Signed: 's yip is iJL of an essential nature and is required for the proper functioning of this department/office. /,y' I l( Date: a(,' J? Signed: Date: .J�r�( ( (Council Member) ' (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: IComment:Amount dispersed-$235.52 per diem 1 Signed: Date: (City Manager) I NOTE: This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files. If advance is requested, original will be forwarded to Accounting by Manager's office, if approved. Christe Whitley From: American Airlines <no-reply@info.email.aa.com> Sent: Tuesday, September 26, 2023 11:32 AM To: Christe Whitley Subject: [NON-CoPA] Your trip confirmation (BPT - DFW) Issued. September 26, 2023 Your trip confirmation and receipt We charged $1,050.40 to your card ending in 4185 for your ticket purchase. You can check in via the American app 24 hours before your flight and get your mobile boarding pass. Record Locator: JLDWIQ Tuesday, October 3, 2023 E BPT AA 4999 Beaumont Operated by SkyWest 2:31 PM Airlines as American Eagle DFW Seat: Dallas/Fort Worth Class: Economy(S) 3:53 PM Meals: Friday, October 6, 2023 DFW AA 4999 Dallas/Fort Worth Operated by SkyWest 12:22 PM Airlines as American Eagle 1 B PT Seat: Beaumont Class: Economy(G) 1:53 PM Meals: Manage your trip U Earn 15,000 bonus miles Plus no annual fee. Terms Apply. Learn more Your purchase Willie Lewis Join the AAdvantage® Program New ticket (0012482137356) $525.20 [$469.77+Taxes& carrier-imposed fees $55.43] Tiffany Hamilton New ticket (0012482137357) $525.20 [$469.77+Taxes& carrier-imposed fees $55.43] Total cost (all passengers) $1,050.40 Your payment MasterCard (ending 4185) $1,050.40 Total paid $1,050.40 2 Bag information Checked Bag (Airport) Checked Bag (Online*) 1st bag $30,00 1 St bag $30.00 2nd bag $40.00 2nd bag $40.00 Maximum dimensions: 62 inches or 158 centimeters calculated as (length + width + height) Maximum weight: 50 pounds or 23 kilograms For information regarding American Airlines checked baggage policies, please visit: Bag and optional fees Bag fees apply at each Check-in location. Additional allowances and/or discounts may apply. Bag and optional fees If your flight is operated by a partner airline,see the other airline's website for carry-on and checked bag policies. *Online payment available beginning 24 hours (and up to 4 hours) before departure. Carry-on bags 1gt car on includes purse, briefcase, laptop bag, or similar item that ry must fit under the seat in front of you. nd Maximum dimensions not to exceed: 22" long x 14"wide x 2 carry-on 9" tall (56 x 35 x 23 cm). J Book a hotel» Book a car» Buy trip insurance» AAVacations» Ecj- Contact us Download the American app 3 THANK YOU,WE SUCCESSFULLY UPDATED YOUR RESERVATION. Tiffany Hamilton Omni Dallas Hotel 10/03/2023 - 10/06/2023 3 Nights, 1 Adults, 0 Children TOTAL US$1,067.97 https://omnionlinepayment.com/payment-confirmation t/1 G St' U.S.General Services Administration FY 2023 Per Diem Rates for Texas Meals&Incidentals (M&IE) rates and breakdown First& Primary Destination County M&IE Continental Lunch Dinner Incidental LastDay Total Breakfast/Breakfast Expenses of Travel Tarrant Arlington/Fort Worth/ County/ $64 $14 $16 $29 $5 $48.00 Grapevine City of 1 Grapevine Austin Travis $64 $14 $16 $29 $5 $48.00 Big Spring Howard $64 $14 $16 $29 $5 $48.00 Corpus Christi Nueces $64 $14 $16 $29 $5 $48.00 Dallas Dallas $69 $16 $17 $31 $5 $51.75 Galveston Galveston $64 $14 $16 $29 $5 $48.00 Montgomery Houston /Fort Bend/ $69 $16 $17 $31 $5 $51.75 Harris Midland/ Midland Odessa Andrews/ / $64 $14 $16 $29 $5 548.00 Ector/ Martin Pecos Reeves $59 $13 $15 $26 $5 $44.25 Plano Collin $64 $14 $16 $29 $5 $48.00 Round Rock Williamson $64 $14 $16 $29 $5 $48.00 San Antonio Bexar $64 $14 $16 $29 $5 $48.00 South Padre Island Cameron $59 $13 $15 $26 $5 $44.25 Applies for all locations Standard Rate without $59 $13 $15 $26 $5 $44.25 specified rates Waco McLennan $64 $14 $16 $29 $5 $48.00 1013 .- 51'11 IC J LI -Gq,DD 'c( s (cfvu to 1 Le 5"girl 2-11.5) about:blank 1/1 IA Support Customer Submit a resin Service Type Private Lyft(3 seats) Travel Date October 06,2023(Fri) Return Flight Time 12:30(12:30 PM) Return Flight Number AA 4999 Pickup Date October 06,2023(Fri) Pickup Time 10:00(10:00 AM) Luggage Extra Items NJA Price $69.0 Meeting Instructions Departure Meeting Instructions You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number: +18608215320 Arrival Meeting Instructions Please call +18608215320 upon arrival. 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Omni Dallas Hotel,555 South Booking Dallas Fort Worth Airport Lamar Street,Dallas,TX,USA Summary Lead Passenger Details Confirmation Number 64075 Name Willie Lewis Booking Status Confirmed Mobile Number +1 409 718 0586 Email christe.whitley@portarthurtx.gov Lyft Address CustomerA Submit a request 69.0 x 2 Passengers $138.00 Support Taxes&Fees $5.00 Service Type Private Lyft(3 seats) Total $143.00 Travel Date October 03,2023(Tue) Need help?Cali us at(860)821- Landing Flight Time 16:00(04:00 PM) 5320.This call is free 24 hours a day 7 days a week Landing Flight Number AA 4999 Pickup Date October 03,2023(Tue) Refund&Cancellation Policy Pickup Time 16:30(04:30 PM) Pick-Up Time Luggage will confirm the best pick-up time for you based on your flight details. Extra items N/A Price $69.0 Meeting Instructions Departure Meeting Instructions You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number:+18608215320 Arrival Meeting Instructions Please call+18608215320 upon arrival. Omni Dallas Hotel,555 South Dallas Fort Worth Airport Lamar Street,Dallas,TX,USA Confirmation Number 64076 Booking Status Confirmed ..,ffer you a better browsing experience, we use cookies.By using this site,you agree to our privacy policy. X 1/2 Christe Whitley From: Texas Municipal League <acct@tml.org> Sent: Monday, September 25, 2023 11:36 AM To: Christe Whitley Subject: [NON-CoPA] Texas Municipal League Annual Conference 2023 : Orders & Payments Hamilton , Tiffany - Orders & Payments Texas Municipal League Annual Conference 2023 Order Details Order Number: DKNH5SKSFY3 (Submitted on 7/11/2023) Invoice Number:11072023-0251-0235 Amount Amount Amount Item Registrant Fee Qty Ordered Paid Due (USD) (USD) (USD) Total Payments & Refunds Type Method Date Refit Amount(USD) , ajfr., .cird l 1.2023 .3156 Total 1 I\4 AS A D LE. S Tiffany Hamilton Room No. : 1215 PO BOX Arrival : 10-03-23 Port Arthur 77641-1089 United States Departure : 10-06-23 Folio No. INFORMATION Conf. No. : 1960731 INVOICE Membership No Cashier No. :691 A/R Number : Custom Ref. : 3XLWDMN4 Company Name : Page No. : 1 of 2 Date Description Charges Payment 10-03-23 Deposit Transfer 1,067.97 10-03-23 Stay Rate 299.00 10-03-23 2% Tourism PID Fee 5.98 10-03-23 6% State Occupancy Tax 18.30 10-03-23 9% City Occupancy Tax 27.45 10-03-23 Texas Recovery Fee 4.49 10-03-23 2% TXRF Tourism PID Fee 0.09 10-03-23 6% TXRF State Occupancy Tax 0.27 10-03-23 9% TXRF City Occupancy Tax 0.41 10-04-23 Stay Rate 299.00 10-04-23 2% Tourism PID Fee 5.98 10-04-23 6% State Occupancy Tax 18.30 10-04-23 9% City Occupancy Tax 27.45 10-04-23 Texas Recovery Fee 4.49 10-04-23 2% TXRF Tourism PID Fee 0.09 10-04-23 6% TXRF State Occupancy Tax 0.27 10-04-23 9% TXRF City Occupancy Tax 0.41 10-04-23 Self Park Overnight 25.00 10-04-23 Parking Tax 2.06 10-05-23 Stay Rate 299.00 10-05-23 2% Tourism PID Fee 5.98 10-05-23 6% State Occupancy Tax 18.30 10-05-23 9% City Occupancy Tax 27.45 10-05-23 Texas Recovery Fee 4.49 10-05-23 2% TXRF Tourism PID Fee 0.09 10-05-23 6% TXRF State Occupancy Tax 0.27 10-05-23 9% TXRF City Occupancy Tax 0.41 10-05-23 Self Park Overnight 25.00 10-05-23 Parking Tax 2.06 10-06-23 Visa 54.12 XXXXXXXXXXXX7710 Total 1,122.09 1,122.09 Balance 0.00 Thank you for staying at Omni Hotels & Resorts 555 S Lamar I Dallas, Texas 75202 I Phone: 214-744-6664 OMNIDALLAS Tiffany Hamilton Room No. : 1215 PO BOX Arrival : 10-03-23 Port Arthur 77641-1089 United States Departure : 10-06-23 Folio No. INFORMATION Conf. No. : 1960731 INVOICE Membership No Cashier No. :691 A/R Number : Custom Ref. :3XLWDMN4 Company Name : Page No. :2 of 2 555 S Lamar I Dallas, Texas 75202 I Phone: 214-744-6664