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HomeMy WebLinkAbout(A3) WILLIE LEWIS - $2,444.71 C_N ) City of Port Arthur Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Willie Lewis Date of Report: 10/30/2023 Department/Division: Mayor/Council Date(s) of Trip: 10r��pe-a Destination and Purpose of Trip: Dallas, TX to attend the TML Conference Expense Type Date Date Date Date Date Totals 10/3/2023 10/4/2023 10/5/2023 10/6/2023 Registration $ 400.00 Lodging $ 1,075.01 Air Fare $ 525.20 Parking Uber $ 143.00 Per Diem $ 51.75 $ 69.00 $ 69.00 $ 51.75 $ 241.50 / Luggage moo 'Moo $ 620,DD I Total Trip Cost $ 2 414,1t Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record Subtract: Prepaid Registration $ 400.00 Odometer Beg. / End Prepaid Lodging $ 1,075.01 Total Miles X Prepaid Airfare S 525.20 Rate Uber $ 143.00 Mileage Reimbursement: Prepaid Credit Card I hereby certify that the above expenditures Subtract: Advanced Amount $ 241.50 represent cash spent for ligitimate city business Amount Due Councilmember only and do oil i9clude items personal ature. Equals: if positive 190.14 Signatur1 — Amount Due City Approved by Department- ead if negative Approved by City Manager Notes and Explanation: The advanced amount included $241.50 per diem. C:\Users\mayorsec\Documents\Willie Lewis\ERTMLDallas23 OM N I DALLAS Willie Lewis Room No. : 1411 PO BOX 1089 Port Arthur 77641 Arrival : 10-03-23 United States Departure : 10-06-23 Folio No. : INFORMATION Conf. No. : 1961133 INVOICE Membership No : SG10901063 Cashier No. :580 AIR Number • Custom Ref. :4ESROERG Company Name : Page No. : 1 of 2 Date Description Charges Payment 10-03-23 Deposit Transfer 1,067.97 10-03-23 Stay Rate 299.00 10-03-23 2% Tourism PID Fee 5.98 10-03-23 6% State Occupancy Tax 18.30 10-03-23 9% City Occupancy Tax 27.45 10-03-23 Texas Recovery Fee 4.49 10-03-23 2% TXRF Tourism PID Fee 0.09 10-03-23 6% TXRF State Occupancy Tax 0.27 10-03-23 9% TXRF City Occupancy Tax 0.41 10-04-23 Stay Rate 299.00 10-04-23 2% Tourism PID Fee 5.98 10-04-23 6% State Occupancy Tax 18.30 10-04-23 9% City Occupancy Tax 27.45 10-04-23 Texas Recovery Fee 4.49 10-04-23 2% TXRF Tourism PID Fee 0.09 10-04-23 6% TXRF State Occupancy Tax 0.27 10-04-23 9% TXRF City Occupancy Tax 0.41 10-04-23 Microwave 3.00 collection tylenol 10-04-23 2% Tourism PID Fee 0.06 10-04-23 6% State Occupancy Tax 0.18 10-04-23 9% City Occupancy Tax 0.28 10-05-23 Stay Rate 299.00 10-05-23 2% Tourism PID Fee 5.98 10-05-23 6% State Occupancy Tax 18.30 10-05-23 9% City Occupancy Tax 27.45 10-05-23 Texas Recovery Fee 4.49 10-05-23 2% TXRF Tourism PID Fee 0.09 10-05-23 6% TXRF State Occupancy Tax 0.27 10-05-23 9% TXRF City Occupancy Tax 0.41 10-05-23 Microwave 3.00 collection tylenol 10-05-23 2% Tourism PID Fee 0.06 10-05-23 6% State Occupancy Tax 0.18 10-05-23 9% City Occupancy Tax 0.28 10-06-23 MasterCard 7.04 XXXXXXXXXXXX4185 Total 1,075.01 1,075.01 555 S Lamar I Dallas, Texas 75202 I Phone: 214-744-6664 OM N I DALLAS Willie Lewis Room No. : 1411 PO BOX 1089 Arrival : 10-03-23 Port Arthur 77641 United States Departure : 10-06-23 Folio No. INFORMATION Conf. No. : 1961133 INVOICE Membership No : SG10901063 Cashier No. :580 A/R Number : Custom Ref. :4ESROERG Company Name : Page No. :2 of 2 Balance 0.00 Thank you for staying at Omni Hotels & Resorts 555 S Lamar I Dallas, Texas 75202 I Phone: 214-744-6664 Christe Whitley From: Texas Municipal League <acct@tml.org> Sent: Monday, September 25, 2023 11:36 AM To: Christe Whitley Subject: [NON-CoPA] Texas Municipal League Annual Conference 2023 : Orders & Payments Lewis, Willie - Orders & Payments Texas Municipal League Annual Conference 2023 Order Details Order Number: JSN9K28QF3K (Submitted on 7/11/2023) Invoice Number:11072023-1392-1254 Amount Amount Amount Item Registrant Fee Qty Ordered Paid Due (USD) (USD) (USD) • Total • Amount • Amount Pad 1L SD s • Amount Due 'U> ">, S,U Payments & Refunds Type Method Date Ref# Amount(USD) Online Payment Mastercard 7/11/2023 4185 S600 00 Online Refund Mastercard 7/20/2023 P-4185 ($200 00) Total • Arno'.efi < i FY 2023 Per Diem Rates for Texas Meals& Incidentals (M&IE) rates and breakdown First& Prima Destination Count M&lE Continental Incidental LastDay y Total Breakfast/Breakfast Lunch Dinner Expenses of Travel r Tarrant Arlington/Fort Worth/ County/ $64 $14 Grapevine City of $16 $29 $5 $48.00 Grapevine Austin Travis $64 $14 $16 $29 $5 $48.00 Big Spring Howard $64 $14 $16 $29 $5 $48.00 Corpus Christi Nueces $64 $14 $16 $29 $5 $48.00 Dallas Dallas $69 $16 $17 $31 $5 $51.75 Galveston Galveston $64 $14 $16 $29 $5 $48.00 Montgomery Houston /Fort Bend/ $69 $16 $17 $31 $5 $51.75 Harris Midland/ Midland/Odessa Andrews/ $64 $14 $16 $29 $5 $48.00 Ector/ Martin Pecos Reeves $59 $13 $15 $26 $5 $44.25 Plano Collin $64 $14 $16 $29 $5 $48.00 Round Rock Williamson $64 $14 $16 $29 $5 $48.00 San Antonio Bexar $64 $14 $16 $29 $5 $48.00 South Padre Island Cameron $59 $13 $15 $26 $5 $44.25 Applies for all locations Standard Rate without $59 $13 $15 $26 $5 $44.25 specified rates Waco McLennan $64 $14 $16 $29 $5 $48.00 /D /3 -001 -15 le I q " (u0t.O b ral - 514lj ay_ ibout:blank 1/1 THANK YOU,WE SUCCESSFULLY UPDATED YOUR RESERVATION. Willie Lewis Omni Dallas Hotel 10/03/2023 - 10/06/2023 3 Nights, 1 Adults, 0 Children TOTAL US$1,067.97 https://omnionlinepayment.com/payment-confirmation i/l Bag information Checked Bag (Airport) Checked Bag (Online*) 1st bag $30.00 1 st bag $30.00 2nd bag $40.00 2"d bag $40.00 Maximum dimensions: 62 inches or 158 centimeters calculated as (length + width + height) Maximum weight: 50 pounds or 23 kilograms For information regarding American Airlines checked baggage policies, please visit: Bag and optional fees Bag fees apply at each Check-in location. Additional allowances and/or discounts may apply. Bag and optional fees If your flight is operated by a partner airline,see the other airline's website for carry-on and checked bag policies. *Online payment available beginning 24 hours (and up to 4 hours) before departure. Carry-on bags 1st car Includes purse, briefcase, laptop bag, or similar item that carry-on must fit under the seat in front of you. �d Maximum dimensions not to exceed: 22" long x 14"wide x 2 carry-on 9" tall (56 x 35 x 23 cm). gr � �+ C . Book a hotel» Book a car» Buy trip insurance» AAVacations» Looking for peace of mind? Save and earn Find a plan . " when you rent Allianz>' ii AVIS' aBudget 3 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Willie Lewis Department/Divison Mayor/City Council Date: 9/25/2023 This is a request approval to travel to: Dallas, TX For the purpose of: TML Sponsoring agency, if applicable: Departure Date: 10/03/23 Return Date: 10/06/23 Total working hours away from duty station: Mode of Transportation: Private Vehicle: City Vehicle: Air: X Other: Will be staying at this location. Omni Tele. No: 214-744-6664 Estimated Cost: 1) Transportation $ 525.20 2) Lodging $1,067.97 3) Meals $ 235.52 4) Registration Fee $ 400.00 5) Mileage Shuttle $ 71.50 Total estimated cost of Trip: 32,300.19 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No If yes. state amount: $235.52 Date Check Needed: 09/29/23 Applicable Account Number: oc�-o� oot-sago 0o to 00 Date: I certify thattis i�ip is of aniassential nature and is require for the proper functioning of this department/office. Signed./ �% Date; G Signed: (Council Member) (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: Comment Amount dispersed- $235.52 per diem_ Signed: _ Date: (City Manager) NOTE: This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files. If advance is requested, original will be forwarded to Accounting by Manager's office, if approved. Christe Whitley From: American Airlines <no-reply@info.email.aa.com> Sent: Tuesday, September 26, 2023 11:32 AM To: Christe Whitley Subject: [NON-CoPA] Your trip confirmation (BPT - DFW) American' Issued: September 26, 2023 Your trip confirmation and receipt We charged $1,050.40 to your card ending in 4185 for your ticket purchase. You can check in via the American app 24 hours before your flight and get your mobile boarding pass. Record Locator: JLDWIQ Tuesday, October 3, 2023 '-" BPT AA 4999 Beaumont Operated by Sky West Airlines 2:31 PM as American Eagle O DFW Seat: Dallas/Fort Worth Class: Economy(5) 3:53 PM Meals: Friday, October 6, 2023 ISupportCustomer Submit a reddest gR Service Type Private Lyft(3 seats) Travel Date October 06,2023(Fri) Return Flight Time 12:30(12:30 PM) Return Flight Number AA 4999 Pickup Date October 06,2023(Fri) Pickup Time 10:00(10:00 AM) Luggage Extra Items N/A Price $69.0 Meeting Instructions Departure Meeting Instructions You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number: +18608215320 Arrival Meeting Instructions Please call +18608215320 upon arrival. 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Dallas Fort Worth Airport Omni Dallas Hotel,555 South Booking Summary Lamar Street,Dallas,TX,USA Confirmation Number 64075 Lead Passenger Details Name Willie Lewis Booking Status Confirmed Mobile Number +1 409 718 0586 Email christe.whitley@portarthurtx.gov Lyft Address IgA Customer Submit a request 69.0 x 2 Passengers $138.00 Support Taxes&Fees 0 $5.00 Service Type Private Lyft(3 seats) Total $143.00 Travel Date October 03,2023(Tue) Need help?Call us at(860)821- Landing Flight Time 16:00(04:00 PM) 5320.Tnis call is free 24 hours a day 7 clays a week Landing Flight Number AA 4999 Pickup Date October 03,2023(Tue) Refund&Cancellation Policy Pickup Time 16:30(04:30 PM) Pick-Up Time Luggage will confirm the best pick-up time for Extra Items N/A you based on your flight details. Price $69.0 Meeting Instructions Departure Meeting Instructions You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number:+18608215320 Arrival Meeting Instructions Please call+18608215320 upon arrival. Omni Dallas Hotel,555 South Dallas Fort Worth Airport Lamar Street,Dallas,TX,USA Confirmation Number 64076 Booking Status Confirmed offer you a better browsing experience,we use cookies. By using this site,you agree to our privacy_R_Qii-cy. X 1/2 10/07/2023 D $6.50 FIVE BELO 5696 FAIRMON $155.20 - 10/07/2023 D $30.00 AMERICAN < - $161.70 10/06/2023 D $20.00 EXXON M M GROCERY $191.70 10/06/2023 D $9.72 DAIRY QUEEN 14497 QPS $211.70 10/06/2023 D $19.48 DALLAS CONV CENTER CON $221.42 10/06/2023 D $3.25 DOLLAR TR 8801 MEMORIA $240.90 10/06/2023 C $100.00 Capital One 360 $244.15 10/6/2023 D $75.90 VERIZON WIRELESS $144.15 10/6/2023 D $89.24 Renaissance Bene $220.05 10/5/2023 D $138.51 UnitedHealthcare $309.29 10/4/2023 C $98.27 VIA BENEFITS $447.80 10/4/2023 C $98.27 VIA BENEFITS $349.53 • 2 10/04/2023 D $30.00 AMERICAN $251.26 10/04/2023 D $6.63 FAMILY DOLLAR# $281.26 10/03/2023 C $18.49 Simply Checking Card Adjustment Signature(Cred $287.89 10/03/2023 D $4.44 FAMILY DOLLAR# $269.40 10/03/2023 D $4.10 WALGREENS STORE 4930 G $273.84 10/3/2023 D $100.00 506 Check#506 Cashed $277.94 10/3/2023 D $100.00 473 Check#473 Cashed $377.94 10/02/2023 D $23.32 TARGET T-3100 HIGHWAY $477.94 10/02/2023 C $500.00 Wire Deposit $501.26 10/02/2023 C $200.00 Capital One 360 $1.26 10/02/2023 C $25.00 Capital One 360 ($198.74) 10/2/2023 D $208.00 Blue Cross Blue ($223.74) 10/2/2023 D $183.00 SBA LOAN ($15.74) 09/30/2023 C $100.00 Capital One 360 $167.26 09/29/2023 D $13.29 TARGET T-3100 HIGHWAY $67.26 09/28/2023 C $200.00 Capital One 360 $80.55 9/28/2023 D $298.00 CAPITAL ONE ($1 19.45) 09/27/2023 D $17.42 WALGREENS STORE 3700 H $178.55 CITY OF PORT ARTHUR TRAVEL REQUEST Narroe of Employee Willie Lewis Department/Divisor Mayor/City Council Date 9/25/2023 This is a request approval to travel to Dallas, TX For the purpose of: TML Sponsoring agency if applicable: Departure Date' 10/03,23 Return Date. 10/06/23 Total working hours away from duty station. Mode of Transportation: Private Vehicle City Vehicle: Air: X Other: Will be staying at this location. Omni Tele. No: 214-744-6664 Estimates Cost: 1) Transportation $ 525 20 2) Lodging $1,067.97 3) Meals $ -235-52 {(.,5-o 4) Registration Fee $ 400..00 5) Mileage Shuttle $ 71.50 Total estimated cost of Trip $2,300.19 Are budgeted funds available for this trip° X Yes No If no indicate source of funds. � Are advance funds requested. Yes X. No If yes. state amount: 6�35�i.,2 Date Check Needed: 09/29/23 Applicable Account Number. :., , c,-x1 544 :c- :cr, ,e I certify that pis is t p is of ar, 9sentia'nature and is requir for the proper functioning of this department/office. Signed-,,, % z Date: y .35igned Date (Council Member) (Department Head) ACTION BY CITY MANAGER: APPROVED. NOT APPROVED Comment Amount dispersed-$235-52 per diem Signed �— Date _._. __T (City Manager) ___ NOTE This form is to be executed for any ovecnightrip on City Business A detailed expense account is to be promptly submitted after the trip has oeen completed Routing: Original to City Manager for approval • Duplicate will remain in Department files If advance is requested. original will be forwarded to Accounting by Managers office if approved Port Arthur,Texas PAGE: 1 OF 1 VENDOR NUMBER VENDOR NAME CHECK NUMBER CHECK DATE CHECK AMOUNT 7075 LEWIS.WILLIE,JR. 415273 09/27'2023 $241.50 INVOIC 09/25/2023 TML 10/03/2023 TML 10/03/2023-10/06/2023 $241 50 GL#:001-01-001-5440-00-10-000- $241.50 I City of Port Arthur, TX Capital on X Houston Vendor Number Check Number Check Date ston. 7075 415273 09/27/2023 city��;� ,vii � Finance Department on rt6ut PO Box 1089 VOID AFTER 1 YEAR FROM DATE T``°` Port Arthur, TX 77640 ***Two Hundred And Forty-One Dollars And Fifty Cents *"* $241.50 7075 Pay To LEWIS, WILLIE, JR. The 2301 LAKESHORE DRIVE Order Of PORT ARTHUR, TX 77640