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HomeMy WebLinkAbout(A4) THOMAS KINLAW - $1,985.39 ( P4) City of Port Arthur Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Thomas Kinlaw Date of Report: 10/30/2023 Department/Division. Mayor/Council Date(s)of Trip: 10/ 3 -4 R 3 Destination and Purpose of Trip: Dallas, TX to attend the TML Conference Expense Type Date Date Date Date Date Totals 10/3/2023 10/4/2023 10/5/2023 10/6/2023 Registration $ 400.00 Lodging Air Fare $ 992.35 ,/ Mileage Gas $ 351.54 Per Diem $ -51 3r $ $ 61..00 $ 517-7/5:: $ 24,1h5© Parking Total Trip Cost $ ic'1t54 - Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record Subtract: Prepaid Registration $ 400.00 Odometer Beg. / End Prepaid Lodging $ 992.35 Total Miles X 633.40 Prepaid Airfare Rate 0.555 Parking Mileage Reimbursement: $ 351.54 Prepaid Credit Card I hereby certify that the above expenditures Subtract: Advanced Amount $ 5413.04 represent cash spen r ligitimate city business Amount Due Councilmember 11. only and do no 4nclu el s of a personal nature. Equals: if positive Signature: (� Amount Due City Approved by Department Head if negative Approved by City Manager Notes and Explanation: 2Li;.5D The advanced amount included $23 62 per diem and $351.54 mileage. I C:\Users\mayorsec\Documents\Thomas Kinlaw\ERTMLDallas23 Christe Whitley From: Texas Municipal League <acct@tml.org> Sent: Monday, September 25, 2023 11:37 AM To: Christe Whitley Subject: [NON-CoPA] Texas Municipal League Annual Conference 2023 : Orders & Payments Kinlaw, Thomas - Orders & Payments Texas Municipal League Annual Conference 2023 Order Details Order Number: FMNDJ6QHDNL (Submitted on 7/11/2023) Invoice Number:11072023-1332-1199 Amount Amount Amount Item Registrant Fee Qty Ordered Paid Due (USD) (USD) (USD) Total Payments & Refunds Type Method Date Ref# Amount(USD) Online Payment Mastercard 7(11/2023 4185 h400.00 Total Lj i Sheraton Dallas 400 North Olive Street ~Dallas,TX 75201 United States S H E R AT O N Tel:214-922-8000 Fax:214-922-0308 THOMAS KINLAW Page Number 1 TM4581 -TML ANNUAL CONFERENCE EXHIBIT Guest Number 3002713 Folio ID A Arrive Date 03-OCT-23 17:09 Depart Date 06-OCT-23 No.Of Guest 1 Room Number 1862 Marriott Bonvoy Number: 1436 Sheraton Dalla DALDH OCT-06-2023 03:10 9999 Date Reference Description Charges(USD) Credits(USD) 03-OCT-23 RT1862 Room Chrg-Grp-Association 259.00 03-OCT-23 RT1862 Tourism PID Fee 5.23 03-OCT-23 RT1862 City Occupancy Tax 23.99 03-OCT-23 RT1862 State Occupancy Tax 15.99 03-OCT-23 RT1862 State Cost Recovery Fee 2.33 04-OCT-23 credit -ADJ Problem Resolution-Room -50.00 04-OCT-23 RT1862 Room Chrg-Grp-Association 259.00 04-OCT-23 RT1862 Tourism PID Fee 5.23 04-OCT-23 RT1862 City Occupancy Tax 23.99 04-OCT-23 RT1862 State Occupancy Tax 15.99 04-OCT-23 RT1862 State Cost Recovery Fee 2.33 05-OCT-23 65960 Open Market 50.00 05-OCT-23 RT1862 Room Chrg-Grp-Association 259.00 05-OCT-23 RT1862 Tourism PID Fee 5.23 05-OCT-23 RT1862 City Occupancy Tax 23.99 05-OCT-23 RT1862 State Occupancy Tax 15.99 05-OCT-23 RT1862 State Cost Recovery Fee 2.33 05-OCT-23 RT1862 Self Parking Overnight 21.00 05-OCT-23 RT1862 Self Parking Sales Tax 1.73 OCT-06-2023 MC MasterCard/Euro -942.35 **Total 992.35 -992.35 ***Balance 0.00 Continued on the next page Sheraton Dallas 400 North Olive Street , Dallas,TX 75201 United States S H E R A T c N Tel:214-922-8000 Fax:214-922-0308 THOMAS KINLAW Page Number 2 TM4581 -TML ANNUAL CONFERENCE EXHIBIT Guest Number 3002713 Folio ID A Arrive Date 03-OCT-23 17:09 Depart Date 06-OCT-23 No.Of Guest 1 Room Number 1862 Marriott Bonvoy Number: 1436 I agreed to pay all room&incidental charges. For your convenience,we have prepared this zero-balance folio indicating a$0 balance on your account. Please be advised that any charges not reflected on this folio will be charged to the credit card on file with the hotel. While this folio reflects a$0 balance,your credit card may not be charged until after your departure. You are ultimately responsible for paying all of your folio charges in full. When you stay with us,we Go Beyond so you can too with thoughtful service,exceptional experiences and everything you seek when traveling. Book your next stay at Sheraton.com Tell us about your stay.www.sheraton.com/reviews Bring the Sheraton sleep experience home with you. Visit SheratonStore.com. 444 4th St to 400 Olive St 4 hr26 min IRS reimbursement: $207.46 316.7 miles Head toward 4th St. Go for 39 ft rsss Then 0.01 miles 3 5/1 641 Turn right onto 4th St. Go for 240 ft. Then 0.05 miles Turn right onto Fort Worth Ave. Co for 364 ft Then 0.07 miles Turn left onto Proctor St. Go for 0.2 mi Then 0.2 miles Turn right onto Houston Ave. Go for 0.9 mi Then 0.9 miles Turn left onto W 16th St (TX-87). Go for 11 mi Then 1.1 miles Turn right onto TX-82. Co for 2.2 mi Then 2.2 miles Is EXIT 1, 0 400 Olive St " , 11.4.....1 v,I11..10�� ..v)wuwnyv I\tluIiuuiamneIL naieb t l30n An official website of the United States government GSA", U.S. General Services Administration Privately Owned Vehicle (POV) Mileage Reimbursement Rates GSA has adjusted all POV mileage reimbursement rates effective January 1,2023. Modes of Transportation Effective/Applicability Rate per Date mile Airplane* January 1,2023 $1.74 If use of privately owned automobile is autnorized or if no Government- January 1,2023 furnished automobile is available / 5155. If Government-furnished automobile is available January 1,2023 i $0.22 Motorcycle January 1,2023 $0.635 Relocation Effective/Applicability Date Rate per mite Standard mileage rates for moving purposes January 1,2023 $0 22 Airplane nautical miles(NMs)should be converted into statute miles(SMs)or regular miles when submitting a voucher using the formula(1 NM equals 1.15077945 SMs). For calculating the mileage difference between airports,please visit the U.S.Department of Transportation's Inter-Airport Distance website. QUESTIONS: For all travel policy questions,email trave(p y-@gaggy The shortcut to this page is gsa.gov/mileage. Questions Have travel policy questions?Use our'Have a Ot.restion?'site https://www.gsa.gov/travel!plan-book/transportation-airfare-pov-etc/privately-owned-vehicle-mileage-rates?gsaredirect=pov 112 On-site parking, fee: 30 USD daily,Valet parking, fee:45 USD daily Rate Rules: Modifying Your Reservation Please note that a change in the length or dates of your reservation may result in a rate change. 2 I CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Thomas Kinlaw Department/Divison Mayor/City Council Date: 9/25/2023 This is a request approval to travel to: Dallas, TX For the purpose of: TML Sponsoring agency, if applicable: Departure Date: 10/03/23 Return Date: 10/06/23 Total working hours away from duty station: Mode of Transportation: Private Vehicle: X City Vehicle: Air: Other Will be staying at this location: Sheraton Dallas Tele. No: 214-922-8000 Estimated Cost: 1) Transportation $ 351.54 2) Lodging $ 918.14 3) Meals $ 235.52 4) Registration Fee $ 400.00 5) Mileage Shuttle Total estimated cost of Trip. $1,905.20 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No If yes, state amount: $587.06 Date Check Needed: 09/29/23 Applicable Account Number: oot-ot-oot-sago-oo to-oo I certify that this ip is of an esse tial nature and is required for the proper functioning of this department/office. Signed: j �,,�/ 9 f` / Date: qi Signed: Date: (Counci e ber) (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: Comment:Amount dispersed- $235.52 per diem and $351.54 transportation (mileage). Total$350.28 Signed: Date: (City Manager) NOTE: This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files. If advance is requested, original will be forwarded to Accounting by Manager's office, if approved. Christe Whitley From: no-reply@marriott.com Sent: Monday, September 25, 2023 3:14 PM To: Christe Whitley Subject: [NON-CoPA] THOMAS KINLAW(SHERRI.BELLARD@PORTARTHURTX.GOV) sent you an email from www.rnarriott.com This Marriott.com reservation email has been forwarded to you by THOMAS KINLAW (SHERRI.BELLARD@PORTARTHURTX.GOV) Sheraton Dallas Hotel 400 North Olive Street Dallas,Texas 75201 USA +12149228000 Fax:+12143034291 Guest name:THOMAS KINLAW Confirmation Number:92556037 Check-in:Tuesday,October 3, 2023 Check-out: Friday,October 6, 2023 Number of guests: 1 Number of rooms: 1 Room Preferences& Description: Bed Preference N/A, Guest room, King or Queen(s) This hotel has a smoke-free policy Summary of Charges: 1room(s)for 3night(s) Tuesday,October 3, 2023-259.00 Wednesday, October 4, 2023 -259.00 Thursday,October 5, 2023-259.00 Total cash rate-777.00 State Cost Recovery Fee-6.99 Convention/Tourism Fee-15.54 Estimated government taxes and fees- 118.88 Total for stay in hotel's currency-918.41 USD 1 • n'6 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Thomas Kiniaw Department/Div,son Mayor/City Council Date 9/25/2023 This is a request approval to travel to: Dallas, TX For the purpose of: TML Sponsoring agency if applicable: Departure Date: 10/03/23 Return Date 10/06/23 Total working hours away from duty station. Mode of Transportation Private Vehicle: X City Vehicle: Air Other Will be staying at this location. Sheraton Dallas Tele. No: 214-922-8000 Estimated Cost: 1) Transportation $ 351.54 2) Lodging $ 918.14 3) Meals $ -52-aL/I..sb 4) Registration Fee $ 400 00 5) Mileage r Shuttle Total estimated cost of Trip $1,905 20 Are budgeted funds available for this trip? X Yes No If no indicate source of funds' 4541S, 04- Are advance funds requested. Yes X No If yes, state amount:-$587-66- Date Check Needed: 09/29/23 Applicable Account Number: col e'-0Ct-5443-00-'o-00✓ I certify that this p is of an esse tial nature and is required for the proper functioning of this department/office Signed. +f Date: v1t4 oi3 Signed: Date' (Counc e ber) (Department Head) ACTION BY CITY MANAGER: APPROVED, NOT APPROVED: .Comment.Amount dispersed per diem and$351 54 transportation(mileage). Total$350.28 Signed Date: (City Manager) NOTE This form is to be executed for any overnight.t4po(City Business. A detailed expense account is to be promptly submitted after the tnp has been completed. Routing: Original to City Manager for approval Duplicate will remain in Department files If advance is requested, original will be forwarded to Accounting by Manager's office :f approved Port Arthur,Texas PAGE: 1 OF 1 VENDOR NUMBER VENDOR NAME CHECK NUMBER CHECK DATE CHECK AMOUNT 6678 KINLAW THOMAS 415265 09/27!2023 $593.04 09/25/2023 TML 10/03/2023 TML 10/03/2023-10/06/2023 $593.04 GL#:001-01-001-5440-00-10-000- $593.04 Cityof Port Arthur,TX capital one N A. Vendor Number Check Number Check Date Houston.TX `" 6678 415265 09/27/2023 CLe of °`' Finance Department orr rrhu� — PO Box 1089 VOID AFTER 1 YEAR FROM DATE TeYaA Port Arthur,TX 77640 *** Five Hundred And Ninety-Three Dollars And Four Cents *** $593.04 6678 Pay To KINLAW, THOMAS The Order Of