HomeMy WebLinkAboutPR 23434: RENEW CONTRACT WITH CAT5 RESOURCES, MAINTENANCE AND REPAIR OF PAFD FIRE STATION ELECTRICAL GENERATORS City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: November 16, 2023
To: Ronald Burton, City Manager
From: Greg Benson, Fire Chief
RE: Proposed Resolution 23434 Authorization to renew a one-year contract with
CATS Resources for maintenance and repair of PAFD fire station electrical
generators.
Nature of the request:
The Port Arthur Fire Department requests that City Council authorizes the City Manager to
execute a one-year renewal contract,with CATS Resources for maintenance, repair, and
service of electrical generators located at Port Arthur Fire Department fire stations.
Background
The Port Arthur Fire Department operates from seven(7) fire stations located within the City
of Port Arthur 24/7 & 365 days per year. Proper maintenance, repair, and service of electrical
generators located at these fire stations supports operational performance, reliability, and
longevity at fire stations in the event of power failure from natural or manmade catastrophic
events.
Budget Considerations:
The contract amount of$25,000.00 is available in account#001-19-047-5312-00-30-000.
Recommendations:
The Port Arthur Fire Department recommends that the City Council approve P.R. 23434, for
the City Manager to execute a one-year renewal contract between the City of Port Arthur and
CATS Resources as referenced above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.No.23434
11/16/23 gsb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE THE SECOND YEAR (FINAL RENEWAL) OF THE
CITY OF PORT ARTHUR FIRE DEPARTMENT' S CONTRACT
WITH CAT5 RESOURCES OF NEDERLAND, TEXAS FOR
THE GENERATOR MAINTENANCE AND/OR REPAIRS TO
ALL FIRE STATION LOCATIONS IN THE CITY OF PORT
ARTHUR IN THE NOT TO EXCEED AMOUNT OF $25, 000 . 00 ;
FUNDING IS AVAILABLE IN THE FIRE DEPARTMENT' S
BUILDING MAINTENANCE ACCOUNT NO. 001-19-047-5312-
00-30-000 .
WHEREAS, on December 20, 2022, the City Manager
executed a contract with CATS Resources of Nederland, Texas
for the maintenance and/or repairs of generators for all
locations of the Port Arthur Fire Department Fire Stations
in the not to exceed amount of $25, 000; and
WHEREAS, the under $25, 000 included an option to
renew for one additional year with the mutual agreement
of both parties; and
WHEREAS, to maintain and/or repair the Fire
Station generators before and during emergency situations,
the Port Arthur Fire Department and CAT5 Resources has
mutually agreed to renew the contract for the terms
outlined in the original contract for an amount not to
exceed $25, 000; and,
WHEREAS, pursuant to the City' s procurement policy,
the City Council has the authority to commit funds, by
P.R.No.23434
11/16/23 gsb
resolution, and is required for approvals over $25, 000 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the
preamble are true and correct .
Section 2 . That the City Manager is authorized and
directed to execute the second year (final renewal) of
the contract with CAT5 Resources, in substantially the
same form as attached hereto as Exhibit "A" , in the not
to exceed amount of $25, 000 .
Section 3 . That a copy of the caption of this
Resolution shall be spread upon the Minutes of the City
Council .
READ, ADOPTED AND APPROVED on this the day of
November, 2023, at a Regular Meeting of the City Council
of the City of Port Arthur, Texas, by the following
vote :
AYES :
Mayor:
Councilmembers:
P.R.No. 23434
11/16/23 gsb
NOES:
Thurman Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
1)./ 1C-eb del
Val Ti eno, City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
Greg Benson, Fire Chief
4
APPROVED AS TO AVAILABILITY OF FUNDS:
vtrrifieoLD itegowde
Lynda Boswell
Director of Finance
Clift n Williams
Purchasing Manager
P.R.No. 23434
11/16/23 gsb
" Exhibit A "
P.R.No.23434
11/16/23 gsb
CONTRACT RENEWAL FOR MAINTENANCE
AND REPAIR OF FIRE DEPARTMENT
GENERATORS
THIS AGREEMENT, made this day of 2023, by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called
"OWNER"or"CITY" and CAT5 Resources hereinafter called"CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set
forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to the under $25,000 contract dated December 20, 2022, the City entered into a
one (1) year contract with the option to renew for one additional one-year period. The
parties hereby agree to exercise said option for the second year (final renewal). The City
can terminate this contract at its convenience, which includes, but is not limited to, funding
not being available in any budget cycle with ten (10) days written notice.
2. The Contractor will provide Annual Maintenance and Repair of Fire Department Generators
as specified in the original quote.
3. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor in the
Specifications.
4. The CONTRACTOR agrees to perform all the work in the specifications and contract
documents and to comply with the terms therein for the following unit cost: The yearly total
will not exceed $25,000.
DESCRIPTION
Major PM $382
Minor PM $148
Labor for repairs$75/hr
Parts Cost plus 15%
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) Quote
c) Notice to Proceed
P.R.No.23434
11/16/23 gsb
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEROF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed
an original on the date first above written.
Signed on the day of ,2023.
ATTEST: CITY OF PORT ARTHUR
BY: BY:
Sherri Bellard Ron Burton
City Secretary City Manager
Signed on the_ day of , 2023.
WITNESS: CAT5 RESOURCES
BY:
Print name: Print name:
Title: Title: