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Home My WebLink AboutPR 23435: CLEANING, INSPECTION, REPAIR AND RENTAL OF STRUCTURAL FIREFIGHTING PERSONAL PROTECTIVE EQUIPMENT -- FH Oro of _ �„ `\ o r t r1ktt r www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 30, 2023 To: Ronald Burton, City Manager From: Greg Benson, Fire Chief ice% RE: Proposed Resolution 23435 for Cleaning, Inspection, Repair and Rental of Structural Firefighting Personal Protective Equipment Nature of the request: The Port Arthur Fire Department recommend that City Council authorizes the City Manager to execute a one-year contract with Delta Fire & Safety, Inc. of Port Neches, Texas, for the mandatory annual cleaning and inspection of all firefighters Personal Protective Equipment (PPE). Repair and rental of PPE will be an additional cost based upon findings. The quote is offered under HGAC contract EP11-20. The projected budgetary impact is $35,000.00. Background The Port Arthur Fire Department must have all structural firefighting PPE cleaned and inspected at least annually to comply with Texas Commission on Fire Protection mandates. The cleaning and inspection and any additional repair identified during the inspection process and rental cost to be experienced as needed has a projected budgetary impact of$35,000.00. Recommendations: The Port Arthur Fire Department recommends approval of P.R. 23435 Budget Considerations: The contract amount is budgeted for in PAFD Account#001-19-047-5420-00-30-000 and has a projected budgetary impact of$35,000.00,which includes repairs and rentals determined necessary during the cleaning and inspection process. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No.23435 11/09/23 gsb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CLEANING, INSPECTION, AND REPAIR OF FIRE DEPARTMENT STRUCTURAL FIREFIGHTING PERSONAL PROTECTIVE EQUIPMENT BY DELTA FIRE & SAFETY, INC. OF PORT NECHES, TEXAS WITH A PROJECTED BUDGETARY IMPACT OF $35,000.00; FUNDING IS AVAILABLE IN ACCOUNT NO. 001-19-047-5420-00-30-000 PROFESSIONAL SERVICES WHEREAS, the Port Arthur Fire Department is required to comply with the Texas Commission on Fire Protection (TCFP) Structural Firefighting Personal Protective Equipment inspection and repair regulatory requirements; and WHEREAS,the Port Arthur Fire Department needs to secure the services of a licensed independent service provider to provide TCFP-compliant inspection and repair services for their Structural Firefighting Personal Protective Equipment; and WHEREAS,Delta Fire&Safety,Inc.of Port Neches,Texas,is a licensed independent service provider that can provide TCFP-compliant inspection and repair services for Structural Firefighting Personal Protective Equipment; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as H-GAC Buy Cooperative Purchasing Program, as an alternative to formal bid process; and, WHEREAS, pursuant to Res. 11-196, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with HGAC Buy Cooperative Purchasing Program; and WHEREAS,the Port Arthur Fire Department will procure the services of Delta Fire & Safety, Inc. of Port Neches, Texas, to Clean, Inspect, and Repair Structural Firefighting Personal Protective Equipment through their HGAC contract EP11-20 for this vendor, as delineated in the cost estimated attached as Exhibit "A" and Exhibit "B". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. P.R. No.23435 11/09/23 gsb Section 2. That the City Manager is hereby authorized and directed to execute this contract with Delta Fire & Safety, Inc. of Port Neches, Texas, through HGAC contract EPll-20, attached hereto as Exhibit "A", with a projected base cleaning and inspection and Exhibit "B" that identifies additional, repair, and rental costs as determined by the initial inspection, with a projected budgetary impact of$35,000.00. Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of 2023 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: • Thurman Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: vmt 6„ /.4,1,73 Val Tizen Cit Attorney P.R. No .23435 11/14/23 gsb APPROVED FOR ADMINISTRATION: Ron Burton, Cit Manager Greg enson, Fi e hief APPROVED AS TO AVAILABILITY OF FUNDS: ‘Viry?dr-L) ,freek)aLWI Lynda o swell Director of Finance L 9 Clifton Williams Purchasing Manager Exhibit A ,j,/GAC' CONTRACT PRICING WORKSHEET Contract EP11-20 Date 10/27/2023 '7/77 For Catalog& Price Sheet Type Purchases No.: Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying Port Arthur Fire Department contractor: Delta Fire&Safety DBA Delta Industrial Service&Supply Agency: Contact Robert Havens Prepared Caleb Currie Person: By: Phone: Phone: 4097241055 Fax: Fax: Email: robert.havens(a�portarthurtx.gov Email: caleb(a�deltafas.com Catalog/Price Sheet EP 1 1-20 Name: General Description Cleaning Quote of Product/Product Code A.Catalog/Price Sheet Items being purchased-Itemize Below-Attach Additional Sheet If Necessary Quan Description Unit Pr Total 110 Service I Cleaning& Inspection $160.00 $17,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total From Other Sheets,If Any:1 Subtotal A: $17,600.00 B.Unpublished Options,Accessory or Service items-Itemize Below-Attach Additional Sheet If Necessary (Note:Unpublished Items are any which were not submitted and priced in contractor's bid.) Quan Description Unit Pr Total 0 0 0 0 Total From Other Sheets,If Any: Subtotal B: 0 Check:Total cost of Unpublished Options(B)cannot exceed 25%of the total of the Base Unit Price plus Published Options. For this transaction the percentage is: 0')/0 C.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges Subtotal C:1 $0.00 Delivery Date: 90 days D. Total Purchase Price (A+B+C): $17,600.00 I DELTA Exhibit B 2023 Cleaning and Repair Price List Name Description 2023 Pricing Service One Advanced Cleaning&NFPA 1851 Inspection. Includes Jacket,Pant,Boots,Gloves, Service 1 C&I Helmet,Nomex Hood,&Bunker Bag. 160 NFPA 1851 Inspection per Garment;Includes:Exterior Shell,Thermal Liner,and Hydrostatic 1851Inspection Moisture Barrier Test 15 1851lnspection:BBI NFPA 1851 Inspection PR.Boots. 10 1851Inspection:BGI NFPA 1851 Inspection Pr Gloves 6 1851lnspection:BHI NFPA 1851 Inspection per Bunker Helmet 7 1851lnspectian:NHI NFPA 1851 Inspection per Nomex Hood 4 Advanced BBA Advanced Cleaning of Bunker Boot 15 Advanced BGA Advanced Cleaning of Bunker Gloves 5 Advanced BHA Advanced Cleaning of Bunker Helmet 16 Advanced BJA Advanced Cleaning of Bunker Coat 22 Advanced BPA Advanced Cleaning of Bunker Pant 22 Advanced Cleaning Service One Advanced Cleaning of Jacket,Pant,Boot,Glove,Helmet,Nomex Hood,Bag. 105 Advanced NHA Advanced Cleaning of Nomex Hood 3 BAG Bunker Bag Reclamation 7 BAGR Bunker Bag Reclamation Large Roller Bag 11 BAGRU Bunker Bag Reclamation Large Roller Bag UP CHARGE 4 BB Pair of Rubber Bunker Boots Reclamation and 1851 Inspection 22 BBL Cleaning and 1851 Inspection of Leather Structural Fire Fighting. Includes Polish and Conditioning. 32 BBLU Upcharge from Rubber Boot to Leather Boot. Includes Polish and Conditioning. 10 BG Pair of Bunker Gloves Reclamation and 1851 Inspection 10 BH Bunker Helmet Reclamation and 1851 Inspection 25 BJ Bunker Jacket Reclamation and NFPA 1851 Inspection 50 BP Bunker Pants Reclamation and NFPA 1851 Inspection 50 NH Nomex Hood Reclamation and 1851 Inspection 6 Service 1 Charges General Category for Service 1 Charges 0 Service One Advanced Cleaning&NFPA 1851 Inspection Includes:Bunker Complete Bunker Set Including:Coat,Bunker Pants,Bunker Boots,Fire Helmet,Nomex Hood,Fire Gloves,Bunker Bag Service 1 Charges:Service 1-24 with Next Day Service 225 Service One Advanced Cleaning&NFPA 1851 Inspection-48 Hour Service, Includes Jacket, Service 1 Charges:Service 1-48 Pant,Boots,Gloves,Helmet,Nomex Hood,&Bunker Bag. 190 Service One Advanced Cleaning&NFPA 1851 Inspection-Includes Jacket,Pant,Boots,Gloves, Service 1 Charges:Service 1-72 Helmet,Nomex Hood,&Bunker Bag. 72 Hour Service 175 Service 1 Charges:Annual Annual testing and PosiCheck of SCBA 45 Repairs Restore and/or Replace any Missing or Damaged Parts. 0 DFS DFS Repairs 0 + New Snap 5.5 9001 Hem Alteration on Nomex Coverall(both Legs) 16 9002 Small Patch Repair on Nomex Coverall 5.5 9003 Medium Patch Repair on Nomex Coverall 7 9004 Large Patch Repair on Nomex Coverall 8.5 9005 XL Patch Repair on Nomex Coverall 9 AMOA1 SCBA,LARGE OVAL,NOMEX/ADVANCE 50.1 AMOA2 SCBA LARGE OVAL,PBI/MILLENNIA 65.3 AMOD1 SCBA LARGE OVAL DETACHABLE,NOMEX/ADVANCE 79.5 AMOD2 SCBA LARGE OVAL DETACHABLE,PBUMILLENNIA 103.5 AMPA1 SCBA PYRAMID,NOMEX/ADVANCE 50.3 AMPA2 SCBA PYRAMID,Pei/MILLENNIA 69.4 AMPD1 SCBA PURAMID DETACHABLE,NOMEX/ADVANCE 79.5 AMPD2 SCBA PYRAMID DETACHABLE,PBI/MILLENNIA 104 AMPTRM1 ADD REFLECTIVE TRIM TO SCBA POCKET 19.1 AVJLP ADD VELCRO FOR LETTER PATCH 17.2 BARTACKJ Bartadk Repair-Coat 0 BARTACKT Bartack Repair-Pant 0 BELVU INSTALL BELLEVUE TOOL POUCH 57.25 BHS012 DRD,LION APPAREL SPEC 194.75 CUSTOM ALTERATIONS,NOT LISTED,REQUIRES BRANCH MANAGER APPROVAL PRICE CAPH PER HOUR 111 CGP INCREASE OR REDUCE CROTCH GUSSET OR PANEL 350 DualCertCoat-warranty Replace Zipper-Dual Cert Coat-Warranty Work 20 Logo cost per stitch-Stitching$1/1,000 stitches(This can change depending on logo size and Embroidery-Logo garment type) 1 Digitizing setup fee for company logo to be embroidered on bunker bag/garment.Depending on Embroidery-Setup Fee complexity,color and stitch count.$10-$50 60 ENFPN HELMET SHROUD,WILDLAND FOR FP500 0 ENFPXLN HELMET SHROUD,WILDLAND FOR FP5004 0 ENLRG1 INCREASE CHEST 272 ENLRG2 ENLARGE JACKET,FBI/MILLENNIA 370 FEP1001 FULL EXPANSION POCKET,8X8X2,NOMEX/ADVANCE 79.5 FEP1002 FULL EXPANSION POCKET,8X8X2,PBI/MILLENNIA 103 FEP1011 FULL EXPANSION POCKET,10X10X2,NOMEX/ADVANCE 0 FEP1012 FULL EXPANSION POCKET,PBI/MILLENNIA 0 FEP1021 FULL EXPANSION POCKET,9X10X2,NOMEX/ADVANCE 0 FEP1022 FULL EXPANSION POCKET,9X10X2,Pei/MILLENNIA 0 FEPLACTY1 FULL EXPANSION POCKET,7X8X1.5,NOMEX/ADVANCE 0 FEPLACTY2 FULL EXPANSION POCKET,7X8X1.5,Pei/MILLENNIA 0 FLAG INSTALL AMERICAN FLAG,NOMEX,NFPA COMPLIANT 20.35 FLP1 FLASHLIGHT HOLDER,NOMEX/ADVANCE 21.6 • JSSLEEVE SHORTEN SLEEVES 122.4 JUBK JACKET UTILITY BELT WITH 2EA 2'METAL RINGS 50.35 JUBK1 JACKET UTILITY BELT WITH 2EA FABRIC LOOPS 50.35 JUBK2 JACKET UTILITY BELT WITH SNAP AND HOOK 60,5 LJLVLA REPLACE JACKET LINER VELCRO STRIP AND 2 SNAPS USEDTO SECURELINER 24.45 LJSVLA REPLACE OUTER SHELL VELCRO STRIP AND 2 SNAPS USEDTO SECURE LINER 22.9 LPHR1 LETTER PATCH,TAIL,REMOVABLE,NOMEX/ADVANCE 63.5 LPHR2 LETTER PATCH,TAIL,REMOVABLE,PBI/MILLENNIA 81.9 LPHS1 LETTER PATCH,TAIL,NOMEX/ADVANCE 40 LPHS2 LETTER PATCH,TAIL,PBI/MILLENNIA 52.7 LPR1 LETTER PATCH,REMOVABLE,NOMEX/ADVANCE 28 LPR2 LETTER PATCH,REMOVABLE,PBI/MILLENNIA 61.6 LPSO1 LETTER PATCH,SEW-ON,NOMEX/ADVANCE 20.4 LPSO2 LETTER PATCH,SEW-ON,PBI/MILLENNIA 29.9 LPSOCP INSTALL CUSTOMER PROVIDED LETTER PATCH WITH OUT LETTERING 14.5 LTR INSTALL LETTERING 3.4 LTRCP INSTALL CUSTOMER PROVIDED LETTER PATCH WITH LETTERING 14.3 MBDU1001 MILITARY STYLE EXPANSION POCKET,8X8X2,NOMEX/ADVANCE 50.3 MBDU1002 MILITARY STYLE POCKET,10X10X2,PBI/MILLENNIA 65.6 MBDU1011 MILITARY STYLE POCKET,8X8X2,NOMEX/ADVANCE 0 MBDU1012 MILITARY STYLE POCKET,8X8X2,PBI/MILLENNIA 0 MFCTRDRD MANUFACTURE DRD STRAP ONLY 64.8 MICSTP1 MIC STRAP,NOMEX/ADVANCE 9.25 MICSTP2 MIC STRAP,PBI/MILLENNIA 13.35 Name Tag Name Tag&Monogram Name on Tag 13 NFL BUILD FLEECE LINER FOR GLOBE TECH RESCUE OR EMS JACKET 0 PASPRT1 PASSPORT POCKET,NOMEX/ADVANCE 15.9 PASPRT2 PASSPORT POCKET,PBI/MILLENNIA 20.65 PKTTRMI ADD REFLECTIVE TRIM TO POCKET 19.2 PP1001 PATCH POCKET,8X8,NOMEX/ADVANCE 35.6 PP1002 PATCH POCKET,8X8,PBUMILLENNIA 46.5 PP1011 PATCH POCKET,10X10,NOMEX/ADVANCE 35.6 PP1012 PATCH POCKET,10X10,PBI/MILLENNIA 46.5 PPPKT1 PEN/PENCIL POCKET,NOMEX/ADVANCE 20.4 PPPKT2 PEN/PENCIL PBI/MILLENNIA 26.1 PRPKT PARTIALLY REMOVE AND RE-INSTALL POCKET 12.75 RCP1 REFURBISH POCKET,NOMEX/ADVANCE 35.2 RCP2 REFURBISH POCKET,PBI/MILLENNIA 50.3 REMVPKTI MAKE POCKET REMOVABLE 79 REPKTI REINFORCE EXTERIOR OF POCKET 35.6 RFPE1 RECOVERING FRONT OF POCKET EXTERIOR,NOMEX/ADVANCE 27.2 RFPE2 RECOVERING FRONT OF EXTERIOR POCKET,PBI/MILLENNIA 39.5 RIPKT1 REINFORCE INTERIOR OF POCKET 42.7 RLPFI REMOVE LETTER PATCH,FLAG,INSIGNIA OR LIKE ITEM' 7.3 RMVLTR REMOVE LETTER,EACH 5.75 RPKT COMPLETELY REMOVE AND RE-INSTALL POCKET 28.7 RPL1 RADIO POCKET,3.5X9X3,NOMEX/ADVANCE 43.2 RPL2 RADIO POCKET,3.5X9X3,PBI/MILLENNIA 64.9 RPUL1 Radio Pocket Unlined,Specify Size&Location.Trim Extra. 44.6 RPUL2 Radio Pocket Unlined,Specify Size&Location.Trim Extra. 62.5 RRDRDF Remove&Replace,DRD FLAP,hookAoop. 18.5 RRGS Flashlight holder strap 28.8 RRLHLCLI REMOVE&REPLACE,LINER,HOOK/LOOP IN COLLAR/LINER 49.6 RRLMBRSPRT ADD SILIZONE LUMBAR SUPPORT TO MORNING PRIDE WAIST 0 RRRFP REMOVE AND RE-INSTALL RADIO/FLASHLIGHT POCKET 28.6 RRSCCTHL REMOVE&REPLACE,OUTER SHELL,COLLAR CLOSURE TAB,HOOK/LOOP 21.6 RRSCHL REMOVE&REPLACE,OUTER SHELL,CLOSURE,HOOK/LOOP. NO HARDWARE TO 22.2 RRSCHLCT REMOVE&REPLACE,OUTER SHELL,HOOK/LOOP SECURING CLOSURE TAB 30.5 RRSCHLH REMOVE&REPLACE,OUTER SHELL,CLOSURE,HOOK/LOOP. HARDWARE TO BE 33.4 RRSHLCLI REMOVE&REPLACE LINER HOOK/LOOP IN COLLAR/LINER-REQUIRES SEAM SEALING 37.5 RRSPF Remove&Replace,outer shell,pocket flap. 43.2 RRSPHL Remove&Replace outer shell,pocket,hookAoop. 18.45 RRSSP REMOVE&REPLACE,OUTER SHELL,STORM PANEL,HOOK/LOOP 38.9 RRTKFHL REMOVE/REPLACE TROUSER KNEE FRAME,HOOK&LOOP 45.526 RTCR-4 Repairs won't bring element to a usable&safe Status 0 RTCV Trouser repair;repair Velcro cuffs 8.65 SCBA ID LG SCBA Identifier Large 25 SCBA ID SET SCBA Identifier Set 40 SCBA ID SM SCBA Identifier Small 15 SCBABLT SCBA BELT,SMALL WITH STRAPS 0 SCBABLTR REMOVABLE SCBA HARNESS BELT WITH SNAPS(DRAGONHIDE&PBI) 0 Seams Repair Seams 9.5 SEP1001 SEMI EXPANSION POCKET,8X8X2X0,NOMEX/ADVANCE 72 SEP1002 SEMI EXPANSION POCKET,8X8X2X0,PBI/MILLENNIA 93.5 SEP1011 SEMI EXPANSION POCKET,10X10X2X0,NOMEX/ADVANCE 0 SEP1012 SEMI EXPANSION POCKET,10X10X2X0,PBI/MILLENNIA 0 SEP1021 SEMI EXPANSION POCKET,9X10X2X0,NOMEX/ADVANCE 0 SEP1022 SEMI EXPANSION POCKET,9X10X2X0,PBI/MILLENNIA 0 SPKTFLP SPLIT POCKET FLAP 41.5 SRFA STITCH REPAIR FOR ACCESSORIES 2.87 Sta-Safe Type Description of repair here 0.01 YOGSTRAP INSTALL DRD 154.5 Zipper Repair Zipper Repair 11 Zipper Replacement Nomex Zipper Replacement 35 Repairs. Repairs 12 Hr.Svs. 12 Hour Service 150 24 Hour Service 24 Hour Service 200 48 Hour Service 48 Hour Turnaround Service 90 72 Hour Service 72 Hour Turn Around Service 45 CitrusClean Advance 1 Cup Citrus Cleaning Solvent Required to Remove Contaminant 3 EveCallOut After Hours Call Out 120 Holiday Service Call Out Reclamation Services Provided on National Holiday 495 Service 1-24 Service One Management Routine System Cleaning-24 Hour Service 185 Specialized Cleaning Specialized Cleaning required for contaminated gear. 15 Weekend Service Charge for Reclamation Services performed on weekends outside of normal Weekend business hours. 225