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Home My WebLink AboutPR 23440: PURCHASE OF ROSCO MODEL RB50 CONSTRUCTION BROOM, ASSOCIATED SUPPLY COMPANY, INC., THROUGH BUYBOARD _ I of urt rtltrr�_ t www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 28, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager --,, From: Flozelle C. Roberts,EIT, MEng, MBA, CPM, Public Works Director 'J RE: P.R.23440—Purchase of one(1)Rosco Model RB50 Construction Breo Cabbed with AC and heat for the Streets Division in the amount of$78,054.50 from Associated Supply Company, Inc. of Beaumont, Texas,through the Buyboard Cooperative Purchasing Program Introduction: This agenda item requests Council's approval to purchase one (1) Rosco Model RB50 Construction Broom Cabbed with air conditioning(AC) and heat for the Streets Division. Background: The Public Works Streets Division (Streets) maintains over 300 miles of City streets. Streets staff is actively involved in improving pavement conditions through the streets program through the street rehabilitation program. The Rosco Model RB50 Construction Broom Cabbed with AC and heat will allow crews to remove soil material off streets and other pavement surfaces by brooming during construction or street maintenance. The Council approved purchasing this equipment in the 2023-2024 fiscal year's capital equipment schedule. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Budget Impact: Associated Supply Company, Inc. of Beaumont,Texas,which maintains contract number 685- 22 with the Buyboard Cooperative Purchasing Program, provided a competitive quote for the broom at $78,054.50. The paver will be funded through the Capital Reserve Fund Account, account number 625-21-000-8522-00-00-000. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 23440 authorizing the City Manager to purchase Rosco Model RB5O Construction Broom Cabbed with air conditioning (AC) and heat for the Public Works Streets Division from Associated Supply Company, Inc. of Beaumont, Texas,through the Buyboard Cooperative Purchasing Program. "Remember, we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR 23440 11/01/2023 LLJ Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ONE (1) ROSCO MODEL RB50 CONSTRUCTION BROOM CABBED WITH AIR CONDITIONING AND HEAT FOR THE STREETS DIVISION FROM ASSOCIATED SUPPLY COMPANY, INC. OF BEAUMONT, TEXAS, THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM, CONTRACT NO. 685- 22, WITH A TOTAL BUDGETARY IMPACT AMOUNT OF $78,054.50. FUNDING IS AVAILABLE FROM ACCOUNT NO. 625- 21-000-8522-00-00-000. WHEREAS, the City of Port Arthur's Streets Division maintains over 300 miles of City streets; and, WHEREAS, Streets Division staff are actively involved in the streets program by helping to improve pavement conditions throughout the City through the street rehabilitation program; and, WHEREAS, purchase of a Model RB50 Construction Broom Cabbed with air conditioning and heat shall be primarily used to remove soil material off streets and other pavement surfaces by brooming during construction or maintenance; and, WHEREAS, the purchase of the broom was approved by the City Council in the 2023- 2024 fiscal year budget's capital equipment schedule; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs such as the Buyboard Cooperative Purchasing Program as an alternative to a formal bid process; and, PR 23440 11/01/2023 LLJ Page 2 of 4 WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program; and, WHEREAS, Associated Supply Company, Inc. of Beaumont, Texas, is part of the Buyboard Cooperative Purchasing Program under contract number 685-22 and submitted a competitive quote for one (1) Model RB50 Construction Broom Cabbed with air conditioning and heat in the amount of$78,054.50 attached hereto as Exhibit A; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase one (1) Model RB50 Construction Broom Cabbed with air conditioning and heat from Associated Supply Company, Inc. of Beaumont, Texas, through the Buyboard Cooperative Purchasing Program for $78,054.50; and, THAT,funding for this purchase is to be charged to the Capital Reserve Account, account number 625-21-000-8522-00-00-000; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of , 2023 AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: PR 23440 11/01/2023 LLJ Page 3 of 4 Councilmembers: NOES: • Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, TRMC City Secretary APPROVED AS TO FORM: (1/( -Z.t e.rt, b.dualitto alecia R. izeno, Esq. City Attorney PR 23440 11/01/2023 LLJ Page 4 of 4 APPROVED FOR ADMINISTRATION: Ronald Burton City Manager Y1/1"49/ F • e e C "oberts, 'IT, ' Eng, MBA, CPM Director if ublic ork• Clifton Williams,Jr., CPPB Purchasing Manager ,tt47G�c�J -S� Lynda Boswell Director of Finance PR No. 23440 EXHIBIT A BuyBoard Quote ASSOCIATED SUPPLY COMPANY,INC. THE FOLLOWING DETAILS SHALL BE PROVIDED WITH ANY BUYBOARD PURCHASE ORDER(FAX PURCHASE ORDER TO 800-211-5454) BuyBoard Vendor: ASSOCIATED SUPPLY COMPANY,INC. Prepared By: TIMOTHY GATES Address: 5980 S.MLK PKWY,BEAUMONT,TX Mobile: 281-627-5148 Phone: 409-212-8100 Email: TGATES@ASCOEQ.COM Fax: 409-212-8101 Date Prepared: 10/25/2023 Government Agency: CITY OF PORT ARTHUR Ship To: CITY OF PORT ARTHUR Bill To: CITY OF PORT ARTHUR Contacts'Name: DONALD BATES Phone: 409-338-5256 Email: DONALD.BATES@PORTARTHURTX.GOV Fax: Product Description: ROSCO RB50 BROOM,CABBED W/AC&HEAT BuyBoard Contract: 685-22 SN:381299 I.Price List Dated: 10/10/2022 Base Price: $ 80,347.00 II:Base Bid Options(Itemized Below) 150 gallon Water Tank w/Spraying System $ 1,775.00 Rear Wiper and Washer Assembly $ 450.00 Front Windshield Washer(wiper is standard) $ 327.00 7'6"Poly/Steel Tube Brush (in lieu of Poly Tube) $ 206.00 ALL STANDARD OPTIONS AND FEATURES INCLUDED SUB-TOTAL: $ 2,758.00 SUB-TOTAL: $ Options List Price Total: $ 2,758.00 III.SUB-TOTAL OF I&II $ 83,105.00 IV.BuyBoard Discount: 10.00% $ 8,310.50 BUYBOARD CONTRACT PRICE: $ 74,794.50 V:NON-BASE OPTIONS Non-Base Options(%)= 0 LOCAL DELIVERY $ 400.00 FACTORY FREIGHT $ 2,560.00 PDI $ 300.00 SUB-TOTAL: $ 3,260.00 SUB-TOTAL: $ VI:UNPUBLISHED OPTIONS ADDED TO CONTRACT PRICE(SUBTOTAL OF COL1&COL 2) $ 3,260.00 VII:TOTAL IV+VI $ 78,054.50 VIII:QUANTITY ORDERED UNITS: 1 $ 78,054.50 IX: ADDITIONAL DISCOUNT: TOTAL: $ 78,054.50 FAX ALL PURCHASE ORDERS TO BUYBOARD AT 800-211-5454 INF RB50 I/usc,, Self Propelled A` ' " Broom - ohor+c. 4U9-212-8100 IIII21 i i LA" 1 RR50 Nalco M • g� Performance Features: The RB50 provides best-in-class,aggressive ¢` sweeping in a rugged design. This self-propelled .74 hp(55 kw)Harz Tier 4 Final Diesel Engine broom features well-thought-out control placement •6,710 lbs weight with water s�= and heightened visibility that makes this machine •7'6"Diameter Heavy-Duty Frame with extremely easy to operate for drivers of all PolyTube Brush experience levels. Perfect for general application •Optional 150 gallon Tank sweeping to highway use,the RB50 incorporates •Joystick Control for Travel and Broom Functions the notable quick-change brush system which allows •Hydrostatic Drive •10'Inside&18'9"Outside Turning Radius one person the ability to switch the brush core within •Variable Brush Down-Pressure Control minutes. •Climate-Controlled Cab IP vi �� ,. 6 r a n. .1 ' Row Rosco . . A Compaq' lkr P Sy z Dimensions -Lerigth+45g6'des,gn allows otld<<,, ._ -Quick change design allows oillatorto -Width: 7'9"not tilted change out brush quickly without tools -Height 8'5"w/ROPS,shipping -Speed:200 rpm max,variable by dial or engine 9'5"w/ROPS and beacon,operating speed -Wheelbase: 11'8" -Drive mechanism consists of direct hydraulic -Turning Radius:10'inside motor enclosed in broom core 18'9"outside -Total Weight: 5,510 lbs. w/o water Additional Standard -Fully enclosed cab w/over cab rollover 6,710 lbs.w/water protective structure(ROPS) -Suspension seat with safety belt,horn,dual west Engine Hatz diesel, coast style mirrors and dome light Tier 4 Final—74 hp(55 kw)* -Tilt steering column "PLEASE NOTE: Tier 4 Interim 74hp(55k s)max @ 2,500 rpm Hatz diesel 4H50T1 is available as required in non-US markets -2 convex spot mirrors -Two LED head lights,stop,turn,tail,rear working Capacities -Fuel:30 gallons lights and amber strobe light -Hydraulic reservoir: 25 gallons - Back-up alarm and Horn -Slow moving vehicle sign Transmission -Hydrostatic drive Vandalism package -Speed infinitely variable,0 to 12 mph,low 2 year standard warranty 0 to 22 mph,high range Optional Equipment -Cab air filtration and pressure monitor system Front Axle -Heavy-duty,truck type,oscillating (MERV 16 rated) Tires: ST 225 x 75-15R,load range E -Brush watering system with 150 gallon tank -Rim: 4 steel disc type,15"x 6" -7'6"poly wafers -7'6"Combination poly/steel wafers Rear Axle -Heavy-duty,limited slip differential -7'6"Poly/steel tube brush -Forward/reverse brush rotation Brakes -Two wheel wet disk type brakes - Rear wiper and washer assembly -Hand operated parking brake - Front windshield washer -Foot operated de-stroke breaking of the 7'6"Front strike-off blade hydrostatic drive -Front wheel fenders -Curb brush - Hydraulic System -Two separate circuits,one for travel,one for Spare tire and mount brush control and power steering -Back-up/reverse camera with in-cab color display Instrumentation -Digital display that includes oil pressure,water - Telescoping steering column,tilt is standard temperature,voltmeter,tachometer,hour meter - Extended air intake(above cab) and fuel gauge -Foot pedal transmission,forward and reverse -Radio/Bluetooth with dual speakers and remote Brush Frame -7'6"x 32"diameter poly tube - 8'Brush Head(in lieu of 7'6") -Sweep angle:45°left or right - 8'Poly Wafers -Speed 200 rpm,variable by engine speed - 8'Combination Poly/Steel Wafers -8'Poly/Steel Tube Brush Brush -Joystick control - 8'Poly Tube Brush -Variable down pressure control Engine Block Heater L,!efloq" sr PRO 2 WARRANTY KYEAR ST Engineering LeeBoy,Inc. 500 Lincoln County Parkway Extension Lincolnton,NC 28092 704.966.3300 0 SourreweIl i www.LeeBoy.com ou anacwv i LeeBoy and the LeeBoy logo are registered trademarks of ST Engineering LeeBoy,Inc.Equipment model names,slogans and subsidiary logos appearing in this collateral may be registered trademarks or the trademarks of ST Engineering LeeBoy,Inc.The technical data contained herein is subject to change due to continuous engineering and development.Accordingly,LeeBoy reserves the nght to modify at anytime.C 2020 ST Engineering LeeBoy,Inc.All rights reserved.BR-1102.9-EN