HomeMy WebLinkAboutPR 23454: RENOVATION OF A PAVILION THROUGH PREFERRED FACILITIES GROUP www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: November 15, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: George Davis, Director of Pleasure Island
RE: P.R. 23454—Authorizing the renovation of a pavilion through Preferred
Facilities Group—USA at 1520 West T.B. Ellison Pkwy (Lakefront Park).
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 23454
authorizing the City Manager to renovate a pavilion through Preferred Facilities Group - USA
of Beaumont, Texas for at 1520 West T.B. Ellison Pkwy (Lakefront Park) in the projected
budgetary amount of$29,875.00.
Background:
There are several pavilions located on Pleasure Island where citizens and tourists gather to eat
lunch, converse and enjoy the beautiful scenery. Over the past decades, hurricanes and
deterioration have severely damaged them. As part of the Disc Golf Course renovation
project, one of the pavilions received a makeover. Lakefront Park also has a pavilion that
needs renovating. This renovation will aid in the revitalization of Pleasure Island.
Budget Impact:
Funding in the projected budgetary amount of $29,875.00 is available for this purpose in
Account Number 307-60-000-8525-00-10-000 Project Number PI0003.
Recommendation:
It is recommended that the City Council approve P.R.No. 23454 authorizing the City Manager
to renovate a pavilion through Preferred Facilities Group - USA of Beaumont, Texas for at
1520 West T.B. Ellison Pkwy (Lakefront Park) in the projected budgetary amount of
$29,875.00.
"Remember. '+e are here to per'e the( ititens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. No. 23454
11/15/2023 gd
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
THROUGH THE PLEASURE ISLAND DEPARTMENT TO
RENOVATE A PAVILION THROUGH PREFERRED FACILITIES
GROUP -USA OF BEAUMONT, TEXAS FOR THE RENOVATION
OF A PAVILLION, THROUGH TEXAS BUYBOARD
COOPERATIVE PURCHASING CONTRACT NO. 581-19, IN THE
TOTAL AMOUNT NOT TO EXCEED $29,875.00; FUNDING
AVAILABLE IN ACCOUNT NUMBER 307-60-000-8525-00-10-000
PROJECT NUMBER PI0003
WHEREAS, over the past decades, pavilions on Pleasure Island have been
severely damaged due to hurricanes and deterioration; and,
WHEREAS, Preferred Facilities Group —USA of Beaumont, Texas has renovated
the pavilion located on the disc golf course as a part of the disc golf course renovation project;
and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by
resolution of its governing body, to participate in cooperative purchasing programs, such as
Texas BuyBoard,as an alternative to the formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered
into an interlocal agreement for cooperative purchasing with the Texas BuyBoard Cooperative
Purchasing Program; and,
WHEREAS, Preferred Facilities Group — USA of Beaumont, Texas through
BuyBoard Cooperative Purchasing Program Contract Number 581-19, submitted a quote for the
renovation of a pavilion in the amount of $29,875.00 attached hereto as Exhibit "A"; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
P. R. No. 23454
11/15/2023 gd
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager through the Pleasure Island Department is
herein authorized to renovate a pavilion through Preferred Facilities Group —USA of Beaumont,
Texas, at 1520 West T.B. Ellison Pkwy (Lakefront Park) through Buyboard Contract Number
581-19, in the total amount not to exceed $29,875.00, with funding made available in Account
Number 307-25-065-8525-00-10-000 Project Number P10003.
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2023, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman "Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
P. R. No. 23454
11/15/2023 gd
APPROVED AS TO FORM:
I}Aha
Val Tizeno, $sq.
City Attorney
APPROVED AS TO ADMINISTRATION:
Ron Burton
City Manager
Georg D is
Director of Pleasure Island
APPROVED AS TO AVAILABILITY OF FUNDS:
Lynda Boswel
Director of Finance
AL,N
Clifton Williams, CPPB
Purchasing Manager
P. R.No. 23454
11/15/2023 gd
Exhibit "A"
PREFERRED
10.^ FACILITIES GROUP - USA
November 9, 2023
Mailing Address:
PO Box 20658 George Davis
Beaumont, TX 77720-0658 Director of Pleasure Island
0 (409)842-8181 City of Port Arthur
(409)41
842 2274 Pleasure Island,520 Pleasure Pier Blvd.
® pfg@pfg-usa.com Port Arthur,TX 77640
na.
rer pfg-usa.com
Project: "Pleasure Island Pavilion Renovations"
Job Order Contracting Subject: "Proposal"
Co-Op Purchasing Agreements Dear Mr. Davis:
We are pleased to submit our Rough Order of Magnitude Proposal proposal utilizing our 581-19
Indefinite Delivery,Indefinite Buy Board Texas Contract based on local CCI and coefficient of.89.
Quantity-IDIQ
Proposal Recap:
Multiple Award Construction • Demolish existing roof and dispose of
Contracts-MACC • Demolish existing damaged 2 x 4 and dispose of
• Remove all deteriorated straps, hurricane ties,and timber connectors and dispose of
Task Order Contracts • Furnish and install new hurricane ties, straps, plates, and timber connectors where
roc previously removed
• Pressure wash all wood framing and clean prior to applying new stain
• Furnish and apply Sherwin Williams "Cedar Bark" Woodscapes Semi-Transparent stain
Construction Management- to exterior timber/decking
Agent or At Risk • Furnish and install a galvalume r-panel metal roof (Roman Blue to match DG Course
Pavilion),attached to the wood runners with screws and neoprene washers
Design Build • Install new edge metal at the bottom perimeter
• Install new edge cap metal at the rakes with sealing tape under the roof edge
• Install new ridge metal
Government • Continuous cleanup and final clean upon completion
Commercial Total Price $29,875.00
Education
Unforeseen items beyond specified scope listed above,overtime,and liquidated damages.
Industrial We anticipate Ten(10)days to complete work above upon material arrival.
This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm.
Infrastructure Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8181
at your convenience to discuss this estimate.
Communications
Respectfully submitted,
Preferred Facilities Group-USA
Corporate/Retail
Assembly
Matt Ueding
Project Manager
Southeast Texas Deep East Texas Central Texas Texas Gulf Coast