HomeMy WebLinkAboutPR 23460: RE-ROOFING OF THE PLEASURE ISLAND OFFICE, PREFERRED FACILITIES GROUP ■i/V....r
INTEROFFICE MEMORANDUM
Date: November 15, 2023
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: George Davis, Director of Pleasure Island
RE: P.R. 23460—Authorizing the re-roofing of the Pleasure Island office through
Preferred Facilities Group—USA at 520 Pleasure Pier Blvd.
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 23460
authorizing the City Manager to re-roof the Pleasure Island office through Preferred Facilities
Group-USA of Beaumont,Texas at 520 Pleasure Pier Blvd in the projected budgetary amount
of$39,531.33.
Background:
Over the past decades, hurricanes and deterioration have severely damaged the roof of the
Pleasure Island office. The restrooms inside the gated Pleasure Island marina have been re-
roofed. The roof of the Pleasure Island office has several leaks causing the entire roof to be
repaired.
Budget Impact:
Funding in the projected budgetary amount of $39,531.33 is available for this purpose in
Account Number 450-60-400-5312-00-00-000.
Recommendation:
It is recommended that the City Council approve P.R.No. 23460 authorizing the City Manager
to re-roof the Pleasure Island office through Preferred Facilities Group - USA of Beaumont,
Texas at 520 Pleasure Pier Blvd in the projected budgetary amount of$39,531.33.
"Remember.N+e are here to Ner4e the(itiLens of Port Arthur"
P.O.Box 1089 )K Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
1
P. R. No. 23460
11/15/2023 gd
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
THROUGH THE PLEASURE ISLAND DEPARTMENT TO RE-
ROOF THE PLEASURE ISLAND OFFICE THROUGH
PREFERRED FACILITIES GROUP - USA OF BEAUMONT,
TEXAS, THROUGH TEXAS BUYBOARD COOPERATIVE
PURCHASING CONTRACT NO. 581-19, IN THE TOTAL
AMOUNT NOT TO EXCEED $39,531.33; FUNDING AVAILABLE
IN ACCOUNT NUMBER 450-60-400-5312-00-00-000.
WHEREAS, over the past decades, the roof on the Pleasure Island office has been
severely damaged due to hurricanes and deterioration; and,
WHEREAS, Preferred Facilities Group — USA of Beaumont, Texas has re-roofed
the restrooms inside the gated Pleasure Island;and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by
resolution of its governing body, to participate in cooperative purchasing programs, such as
Texas BuyBoard, as an alternative to the formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered
into an interlocal agreement for cooperative purchasing with the Texas BuyBoard Cooperative
Purchasing Program; and,
WHEREAS, Preferred Facilities Group — USA of Beaumont, Texas through
BuyBoard Cooperative Purchasing Program Contract Number 581-19, submitted a quote for the
renovation of a pavilion in the amount of $39,531.33 attached hereto as Exhibit "A"; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
P. R. No. 23460
11/15/2023 gd
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager through the Pleasure Island Department is
herein authorized to re-roof the Pleasure Island office through Preferred Facilities Group — USA
of Beaumont, Texas, at 520 Pleasure Pier Blvd. through Buyboard Contract Number 581-19, in
the total amount not to exceed $39,531.33, with funding made available in Account Number
450-60-400-5312-00-00-000.
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2023, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
P. R. No. 23460
11/15/2023 gd
APPROVED AS TO FORM:
1),( 1 tin- kielf 4
al izeno, sq.
City Attorney
APPROVED AS TO ADMINISTRATION:
Ron Burton
City Manager
/---7
Geo ge avis
Director of Pleasure Island
APPROVED AS TO AVAILABILITY OF FUNDS:
,/- /3:A _
Lyng Boswell
Director of Finance
at. LiA-,-
Clifto Wil Tams,CPPB
Purchasing Manager
P. R. No. 23460
11/15/2023 gd
Exhibit "A"
PREFERRED
FACILITIES GROUP - USA
November 9, 2023
Mailing Address:
PO Box 20658 George Davis
Beaumont,TX 77720-0658 Director of Pleasure Island
(409)842-8181 City of Port Arthur
(409)842 2274 Pleasure Island, 520 Pleasure Pier Blvd.
pfg@pfg-usa.com Port Arthur,TX 77640
pfg-usa.com
Project: "Pleasure Island Commission Re-Roof"
Job Order Contracting Subject: `Proposal"
Co-Op Purchasing Agreements Dear Mr. Davis:
We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Contract based on
Indefinite Delivery,Indefinite local CCI and coefficient of.89.
Quantity-IDIQ
Proposal Recap:
Multiple Award Construction
Contracts-MACC • Remove the existing shingle roof and haul away
• Replace any bad decking as needed to match existing decking material at a cost of
Task Order Contracts $150.00 per sheet installed.
TOC • ** NOTE ** Install to Code
• Furnish and install a Galvalume .26 Gauge R-Panel metal roof, attached to the wood
runners with screws and neoprene washers
Construction Management— • Install Synthetic Underlayment
Agent or At Risk • Install new edge metal at the bottom perimeter
• Install new edge cap metal at the rakes with sealing tape under the roof edge
Design Build • Install new ridge metal
• Continuous cleanup and final clean upon completion
Government
Price $ 38,565.82
Bond $ 965.51
Commercial Total Price $ 39,531.33
Education Unforeseen items beyond specified scope listed above,overtime,and liquidated damages.
Industrial We anticipate Six(6)days to complete work above upon material arrival.
This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm.
Infrastructure Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8181
at your convenience to discuss this estimate.
Communications
Respectfully submitted,
Preferred Facilities Group-USA
Corporate/Retail
Assembly LL
Matt Ueding
Project Manager
Southeast Texas Deep East Texas Central Texas Texas Gulf Coast