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Home My WebLink AboutPR 23463: ACCEPTANCE OF THE JEFFERSON COUNTY TOURISM GRANT �7r www.PortArthurTx.izoA INTEROFFICE MEMORANDUM Date: November 15, 2023 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: George Davis, Director of Pleasure Island RE: P.R. 23463 —Acceptance of the Jefferson County Tourism Grant Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 23463 authorizing the City Manager to accept the Jefferson County Tourism Grant in the amount of $25,000.00 for improvements to the beach/park on the waterway for benches and turf for the photo opportunity project. Background: The Department of Pleasure Island was awarded the Jefferson County Tourism Grant in order to help with the costs of improving the beach/park area on Pleasure Island. This area attracts a lot of visitors who enjoy free and safe access to many recreational activities in one general area such as boating, sailing, fishing, and birding. Funding from this grant will be used towards benches and turf for the photo opportunity project. Budget Impact: None Recommendation: It is recommended that the City Council approve P.R.No. 23463 authorizing the City Manager to accept the Jefferson County Tourism Grant in the amount of$25,000.00 for improvements to the beach/park on the waterway for benches and turf on Pleasure Island. "Remember,use are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R. # 23463 11/15/2023 gd RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT THE JEFFERSON COUNTY TOURISM GRANT FOR IMPROVEMENTS TO THE BEACH/PARK ON THE WATERWAY ON PLEASURE ISLAND IN THE AMOUNT OF $25,000.00 WHEREAS, the Pleasure Island Department was awarded the Jefferson County Tourism Grant in the amount of$25,000.00;and, WHEREAS, the grant will be used for improvements to the beach/park on the waterway on Pleasure Island which includes benches and turf for the photo opportunity project; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is herein authorized to accept the Jefferson County Tourism Grant for improvements to the beach/park on the waterway on Pleasure Island in the amount of$25,000.00 as denoted in Exhibit"A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2023, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: P. R. #23463 11/15/2023 gd Thurman"Bill"Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Val Tizeno(/(1,4,7 lam' Esq. City Attorney APPROVED AS TO ADMINISTRATION: Ron Burton City Manager George Davis Director of Pleasure Island APPROVED AS TO AVAILABILITY OF FUNDS: 4 601)/:, Lynda Boswell Director of Finance 1 / 1 l�a Clifton Williams, CPPB Purchasing Manager P. R. # 23463 11/15/2023 gd Exhibit "A" 0CIS Members ,.,. {yS4,:l �y1>, Rodney Ames Commission Chair —� Katherine Campbell Beverly Parker Ph.D F . ,s 4 Dee Richard Chevis ��_ �°� 'g ; Dean Conwelt I f -- r , Christine Delgadillo- +f . 7 1 Crawford Vice Chairman " ,4,, e,!,� ,,,;,I, Bill Bianchi �? ;+ Deirdre Hines ' ti Diana LaBorde _�_ Ed Kestler tiz3/ Tammy Kotzur 1 ' Robert Pate Monica Roberts Ben J. Rogers Regional Visitors Center Sy a RootoDe Ed.D October 27, 2023 Mr. Burton City of Port Arthur 444 4th St. Port Arthur, Tx. 77640 Dear Mr. Burton, Congratulations! Your request to the Jefferson County Tourism Committee for grant funds has been approved for specific items. These grant funds are provided by the county Hotel Occupancy Tax. Funds of$25,000.00 have been allocated for the following specific items from your request: Beach/Park on waterway funding—Pleasure Island. These funds are to be utilized for the purposes specified only. Line Item Amounts: .25,000—Bench/Turf i All advertising material must include hotel information and CVB website information. Port Arthur CVB-visitportarthurtx.com, Beaumont CVB-beaumontcvb.com. All advertising P � must be utilized outside a 75-mile radius of Jefferson County. 4dit All advertising material used on social media must provide screenshot of ad with correct C 1 information on it,and should be included as backup,with properly filled out follow up report. b*Any funds not used for these specific items must be returned to the JCTC—check made ou o Jefferson County. By negotiating the award check you will acknowledge that you will provide a full accounting of how the funds are spent, including receipts,copies of ads, etc on the attached "Follow-up Report"within sixty (60) days of the completion of the project. FAILURE TO UTILIZE THESE FUNDS AS SPECIFIED OR TO PROVIDE THE REQUIRED ACCOUNTING WILL RESULT IN A DEMAND FOR A RETURN OF ALL FUNDS AWARDED AND WILL JEOPARDIZE FUTURE GRANT CONSIDERATION. ORIGINAL 5055 IH-10 South Beaumont,Texas•77705•(409)842-0500•FAX(409)842-0501 Ben J. Rogers Regional Visitors Center Page 2 of 2 We appreciate you being a partner in . : • ing convention and tourism business for Jefferson County. If you have any questions regarding ' gr,, ease contact Kathi Hughes at 409-842- 500. vv'' e Signature: 4Lp' Date: 2' Sincerely, C(;),;;;t4.0•11601ALION:R.... Beverly Parker, Chairman Jefferson County Tourism Committee 5055 IH-10 South Beaumont,Texas•77705•(409)832-0500•FAX(409)842-0501 511439 'ERSON,TEXAS IS IN FULL PAYMENT OF THE ITEMS DESCRIBED BELOW. CHECK NO. HERE TABLE.RETURN INTACT AT ONCE WITH A WRITTEN NOTICE OF ANY EXCEPTIONS. INVOICE INVOICE P.O. Return Check ACCOUNT ITEM DATE NUMBER NUMBEI NUMBER DESCRIPTION I ta-ktrSitt)3 C'. ,Fh:: 0/10/2023 972 I Call 842-0500 0 O-465. 5 3--r 7 lL 1 k DETACH BEFORE DEPOSITIN( DATE 10/31/2023 VENDOR 31281, ' CHECK 511439 TOTAL CHECK NUMBER NUMBER AMOUNT # `###��` ° s [I D• O ei THIS CHECK HAS A COLORED BACKGROUND AND CONTAINS MULTIPLE SECURITY FEATURES SEE BACK FOR DETAILS 8 BY THE ORDEROF THE COMMISSIONERS'COURT OF.JEFFERSON COUNTY 35-2572 SON THE STATE OF TEXAS 130 511439 (44 THE TREASURER OF THE COUNTY OF JEFFERSON * BEAUMONT,TEXAS XAS FUND,BEING THE AMOUNT ALLOWED BY THE COMMISSIONERS' COURT OF SAID COUNTY WITNESS MY HAND AND DATE VENDOR NO. AMOUNT OFFICIAL SEAL THE DATE FIRST ABOVE WRITTEN STELLAR.BANK 1 10431/2023 31281 $****23r000.0,00 ..::, * VOID AFTER '9O DAYS FAQ. ****4***25000. AND 00/100 DOLLARS TO CITY OF PORT ARTHU - - / ;' ATTN: FINANCE 'DEPARTMENT AUDIT° ?'HE F 0 BOX,-.1 O 8 3 _ , ,o .. �,•^•- ORDER FORT ARTHUR TX. 7 r r BY REGISTER �,,�' DISTANT ' OF GbiJfiTTY T ASURER o : BY �� :" .0e-,4:.dam %de rEC VE BY DATE \ \ k..,.„ 23 � I 0 r?!r1, �,e I 1