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Home My WebLink AboutPR 23465: RATIFICATION OF EMERGENCY WATERLINE PROJECT BY T. JOHNSON INDUSTRIES INC. knrry<- III'( i'( '"tl ' INTEROFFICE MEMORANDUM Date: November 15, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 23465 —Ratification of Emergency Waterline Project by T. Johnson Industries Inc. Introduction: The intent of this Agenda Item is for the City Council to ratify the emergency waterline project on Jefferson Drive at Dryden Road by T Johnson Industries, Inc. for$55,120. Background: Due to extreme weather conditions associated with the heat wave, lack of rain, and dry conditions,there was an excessive amount of water main leaks.Low water pressure was reported at Thomas Jefferson Middle School. After staff investigation,reconnecting the 12"waterline on Jefferson Drive and Dryden Road was needed immediately to increase water pressure at Thomas Jefferson Middle School. The emergency memo was issued to T Johnson Industries, Inc. for $100,000 on August 22, 2023. T Johnson Industries Inc. spent 10 days excavating the site to locate the exiting waterline. It was determined that the project will require engineering design and permitting by TxDOT.The utility department put the project on hold for engineering design and closed the waterline project with T Johnson Industries Inc. Budget Impact: The total budgetary impact is$55,120.00 and funding is available in Water System Maintenance Account No 410-40-215-5315-00-00-000. Recommendation: It is recommended that the City Council approve Proposed Resolution No. 23465, ratifying the emergency waterline repairs as described/outlined above. "Remember, we are here to serve the Citizens of Port Arthur" PR No. 23465 11/15/23 JL Page 1 of 3 RESOLUTION NO. A RESOLUTION RATIFYING THE CITY MANAGER'S DECISION TO AUTHORIZE THE EMERGENCY WATERLINE PROJECT BY T. JOHNSON INDUSTRIES OF LUMBERTON, TEXAS IN THE TOTAL AMOUNT OF $55,120.00. FUNDING AVAILABLE IN WATER SYSTEM MAINTENANCE ACCOUNT NO. 410-40-215-5315-00-00- 000. WHEREAS,due to extreme weather conditions associated with the summer's heat wave, lack of rain, and dry conditions, there was an excessive amount of water main leaks; and, WHEREAS, Thomas Jefferson Middle School reported low water pressure conditions; and, WHEREAS, an investigation revealed that the 12" water line on Jefferson Drive at Dryden Road needed to be reconnected immediately in order to increase the water pressure; and, WHEREAS, on August 22, 2023, the City Manager signed an emergency memo (Exhibit "A"), authorizing the emergency waterline project by T Johnson Industries Inc. of Lumberton, Texas for$100,000.00;and, WHEREAS, after T Johnson Industries Inc. spent 10 days excavating the site to locate the existing waterline, it was determined that the project will require engineering design and permitting by TxDOT; and, WHEREAS, the Utility Department put the project on hold for engineering design, and closed the waterline project with T Johnson Industries Inc., who submitted invoices totaling for$55,120.00 (Exhibit"B") with project details; and, PR No. 23465 11/15/23 JL Page 2 of 3 WHEREAS, it is authorized pursuant to Section 252.022(a)(2) of the Texas Local Government Code to preserve or protect the public health or safety of the municipality's residents. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, City Council hereby ratifies the emergency waterline project in the total not to exceed the amount of $55,120.00 from Water System Maintenance Account No. 410-40-215- 5315-00-00-000; and, THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED, AND APPROVED this day of , 2023 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: NOES: Thurman Bill Bartie Mayor PR No. 23465 11/15/23 JL Page 3 of 3 ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: 4.4t Zte /2-44_ " eR Valecia izeno City Attorney APPROVED FOR ADMINISTRATION: G / , Ronald Burton Calvin Matthews, P.E. City Manager Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: J ? et Lynda Boswell Clifton Williams, CPPB Finance Director Purchasing Manager Exhibit "A" (Emergency Memo) rfl'of �r[ rtliu�_ rf r, INTEROFFICE MEMORANDUM Date: August 22,2023 To: Ronald Burton, City Manager From: Calvin Matthews,P.E. Water Utilities Director I. / RE: Approval for Emergency Waterline Work on Jefferson Drive at Dryden Road A waterline connection needs to be re-established on Jefferson Drive at Dryden Road. This is the major water source to all residents and industries East of Jefferson Drive, including Thomas Jefferson Middle School, so immediate response is critical. Emergency approval is requested of the City Manager to hire a contractor,T.Johnson Industries, to re-establish the connection. The total for the waterline work is estimated to be $100,000. A proposed resolution will be presented to City Council for ratification. Funding is available in Account No. is 405-40-000- 8516-00-00-000, Water System. I, Ronald Burton, hereby approve the emergency waterline work on Jefferson Drive at Dryden Road. Ronald B on City Manager "Remember, we are here to serve the Citizens of Port Arthur" Exhibit "B" (Invoice with the project details) T. Johnson Industries, Inc. Invoice P. O. Box 8009 Lumberton, Texas 77657 Date Invoice# 8/23/2023 21577 Phone# 409/246-2440 Bill To Property Address City of Pt. Arthur 444 4th Street Port Arthur, TX 77640 P.O.No. Terms 405-40-000-8516-00-0... Net 30 Serviced Description Qty Rate Amount Emergency Memo - Account#405-40-000-8516-00-00-000 Mobilized on emergency job directed by City crews. Gathered up and put in place road signage. Saw cut road and dug up 12" water line to look for cap. Gathered road plates to place over excavations in road right of way. Capped line not found. Will return next day to continue to look. 8/23/2023 Komatsu PC 200 Move-in 1,500.00 1,500.00 PC200 Komatsu Excavtor/Operator/Truck &Tools 9 210.00 1,890.00 PC200 Komatsu Excavtor/Operator/Truck &Tools O/T 3 315.00 945.00 Service Mechanic Truck&Tools 9 80.00 720.00 Service Mechanic Truck & Tools O/T 3 120.00 360.00 Helper 9 40.00 360.00 Helper-overtime 3 60.00 180.00 Helper 9 40.00 360.00 Helper-overtime 3 60.00 180.00 12 Yard Dumptruck 6 120.00 720.00 Walk behind concrete saw 1 250.00 250.00 8/24/2023 Saw cut, busted concrete and excavated more as directed by City crews in search of end of capped line. PC200 Komatsu Excavtor/Operator/Truck &Tools 9 210.00 1,890.00 PC200 Komatsu Excavtor/Operator/Truck & Tools O/T 3 315.00 945.00 Service Mechanic Truck&Tools 9 80.00 720.00 Service Mechanic Truck &Tools O/T 3 120.00 360.00 Subtotal Sales Tax (8.25%) Payments/Credits Balance Due Pagp 1 T. Johnson Industries, Inc. Invoice P. O. Box 8009 Lumberton,Texas 77657 Date Invoice# 8/23/2023 21577 Phone# 409/246-2440 Bill To Property Address City of Pt. Arthur 444 4th Street Port Arthur, TX 77640 P O No Terms 405-40-000-8516-00-0... Net 30 Serviced Description Qty Rate Amount Helper 9 40.00 360.00 Helper-overtime 60.00 180.00 Helper 40.00 360.00 Helper-overtime 3 60.00 180.00 Helper 9 40.00 360.00 Helper-overtime 60.00 180.00 12 Yard Dumptruck 120.00 1,080.00 12 Yard Dumptruck O/T 180.00 540.00 Air Compressor& Jack Hammer ! 500.00 500.00 8/25/2023 Continued saw cutting and busting roadway out to find end of capped line. Brought in concrete buster on Mini X to speed up process. PC200 Komatsu Excavtor/Operator/Truck&Tools 9 210.00 1,890.00 PC200 Komatsu Excavtor/Operator/Truck& Tools O/T 3 315.00 945.00 Helper 9 40.00 360.00 Helper-overtime 3 60.00 180.00 - Helper 9 40.00 360.00 Helper-overtime 3 60.00 180.00 mini-excavator move-in 1 250.00 250.00 Mini X/ Concrete Breaker/Operator/Truck &Tools 9 210.00 1,890.00 Mini X/ Concrete Breaker/Operator/Truck&Tools 0,T 3 315.00 945.00 12 Yard Dumptruck 9 120.00 1,080.00 12 Yard Dumptruck 0/T 3 180.00 540.00 Subtotal Sales Tax (8.25%) Payments/Credits Balance Due Env 9 T. Johnson Industries, Inc. Invoice P. O. Box 8009 Lumberton, Texas 77657 Date Invoice# 8 23 2023 21577 Phone# 409/246-2440 Bill To Property Address City of Pt. Arthur 444 4th Street Port Arthur,TX 77640 P.O. No. Terms 405-40-000-8516-00-0... Net 30 Serviced Description Qty Rate Amount Dug beside road looking for water line and possible locations to make tap. 8/28/2023 PC200 Komatsu Excavtor/ Operator/Truck & Tools 8 210.00 1,680.00 Helper 8 40.00 320.00 Helper 8 40.00 320.00 Service Mechanic Truck &Tools 5 80.00 400.00 Mini X/ Concrete Breaker/Operator/Truck &Tools 8 210.00 1,680.00 12 Yard Dumptruck 8 120.00 960.00 Met with City representitaves on new path forward. It was decided to proceed forward in digging in TxDOT ROW. Worked on emergency appliction for TxDOT Permit. 8/29/2023 Service Mechanic Truck &Tools 3 80.00 240.00 Service Mechanic Truck &Tools 9 80.00 720.00 Service Mechanic Truck &Tools O/T 5 120.00 600.00 8/30/2023 Picked up more signage to place out and shut down one lane in Jefferson per TxDOT permit. Measured and marked road out for sign placement. City official decided to not shut down until Police and Fire were notified. Service Mechanic Truck&Tools 8 80.00 640.00 Helper 8 40.00 320.00 Helper 8 40.00 320.00 Subtotal Sales Tax (8.25%) Payments/Credits Balance Due Page 3 T. Johnson Industries, Inc. Invoice P. O. Box 8009 Lumberton,Texas 77657 Date Invoice# 8/23/2023 21577 Phone# 409/246-2440 Bill To Property Address City of Pt. Arthur 444 4th Street Port Arthur, TX 77640 P.O No. Terms 4,15-40-000-8516-00-0... Net 30 Serviced Description Qty Rate Amount 8/31/2023 Met wtih police and fie chief regarding road closure, saw cut asphalt and concrete, busted asphalt and concrete and loaded in dump bed PC200 Komatsu Excavtor/Operator Truck &Tools 9 210.00 1,890.00 PC200 Komatsu Excavtor/Operator Truck &Tools O/T 2 315.00 630.00 Helper 9 40.00 360.00 Helper-overtime 2 60.00 120.00 Helper 9 40.00 360.00 Helper-overtime 2 60.00 120.00 Mini X/Concrete Breaker/Operator/Truck &Tools 9 210.00 1,890.00 Mini X/Concrete Breaker/Operator/Truck &Tools O/T 2 315.00 630.00 12 Yard Dumptruck 9 120.00 1,080.00 12 Yard Dumptruck O/T 2 180.00 360.00 Continued busting concrete and ashpahlt into Jefferson. Found existing 12" gate valve which was the end of the line and where the gap was located. The 12" valve was filled up with concrete and was not going to be able to be tied back into. Met with City officials to gather new plan. 9/1/2023 PC200 Komatsu Excavtor/Operator/Truck& Tools 9 210.00 1,890.00 Helper 9 40.00 360.00 Helper 9 40.00 360.00 Mini X/ Concrete Breaker/Operator/Truck &Tools 9 210.00 1,890.00 12 Yard Dumptruck 5 120.00 600.00 Subtotal 44,480.00 Sales Tax (8.25%) $o.00 Payments/Credits $0.00 Balance Due $44,480.00 Page d T. Johnson Industries, Inc. Invoice P. O. Box 8009 Lumberton, Texas 77657 Date Invoice# Phone# 409/246-2440 10/13/2023 21666 Bill To Property Address City of Pt. Arthur 444 4th Street Port Arthur, TX 77640 P.O. No. Terms Net 30 Serviced Description Qty Rate Amount Emergency Memo -Account# 405-40-000-8516-00-00-000 Moved out, Picked up all equipment 10/10/2023 PC200 Komatsu Excavtor/Operator/Truck& Tools 8 210.00 1,680.00 Service Mechanic Truck& Tools 8 80.00 640.00 Helper 8 40.00 320.00 Barricade& Road Plate rentals 1 4,500.00 4,500.00 Trench Box rentals 1 2,000.00 2,000.00 10/12/2023 Komatsu PC200 Move-out 1,500.00 1,500.00 Subtotal $10,640.00 Sales Tax (8.25%) $o.00 Payments/Credits $0.00 Balance Due $10,640.00