HomeMy WebLinkAboutPR 23474: CONTRACT RENEWAL WITH REPUBLIC INDUSTRIAL AND ENVIRONMENTAL SOLUTIONS Cvey of
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INTEROFFICE MEMORANDUM
Date: November 16,2023
To: The Honorable Mayor and City Council
Through: Ronald Burton,City Manager
"4,
From: Flozelle C.Roberts,Public Works Director %le
RE: P.R.No.23474 Authorizing the City Mana r to Renew the Contract with Republic
Industrial and Environmental Solutions of Nederland,Texas
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to renew
contract with Republic Industrial and Environmental Solutions of Nederland,Texas.
Background:
The City of Port Arthur's Landfill is required by permit,the Texas Commission on Environmental Quality
(TCEQ), to extract leachate from the landfill. City Council approved contract with Resolution 22-550 on
November 29,2023.Landfill is satisfied with the service and would like to renew for one additional year.
The will be one additional renewal after this year.
Budget Impact:
Funds are available from Account No. 403-50-320-5470-00-00-000, with an estimated $160,000.00
encumbered in FY24 and$31,360.00 encumbered in FY25.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR# 23474 authorizing the City
Manager to enter renew contract with Republic Industrial and Environmental Solutions in the estimated
projected amount of$191,360.00.
Remember,we are here to serve the Citizens of Port Arthur"
444 46 Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
S:\Engineering\PUBLIC WORKS\PW-RESOLUTIONS\PR 23274_Renewal of Leachate Hauling Contract\LEACHATE HAULING CONTRACT
MEMORANDUM.docx
PR 23474
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO RENEW
THE CONTRACT WITH REPUBLIC INDUSTRIAL ENVIRONMENTAL
SOLUTIONS OF NEDERLAND, TEXAS, FOR THE HAULING OF
LEACHATE FROM THE CITY OF PORT ARTHUR'S LANDFILL FOR THE
PROJECTED AMOUNT OF $191,360.00. FUNDS ARE AVAILABLE IN
PUBLIC WORKS DEPARTMENT LANDFILL DIVISION — OTHER
CONTRACTUAL SERVICES ACCOUNT NUMBER 403-50-320-5470-
00-00-000-.
WHEREAS, the City of Port Arthur Landfill generates leachate that must be hauled
to the Port Acres Wastewater Treatment Plant for proper disposal; and,
WHEREAS, the City contracts hauling services utilizing qualified permitted waste
haulers; and,
WHEREAS, the City Council awarded the contract to Republic Services on
Resolution 22-550; and,
WHEREAS, the contract was for one year with the option to renew for two
additional one-year periods; and,
WHEREAS, this will be the first renewal (2nd year); and
WHEREAS, the projected estimated budgetary impact will be $191,360.00 for the
year and shall be renewable for one (1) additional year upon specific yearly approval by
the City Council being adjusted according to the Transportation Rate outlined by the
Consumer Price index; now, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
PR 23474
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THAT, the City Council of the City of Port Arthur hereby authorizes the City
Manager to renew the contract with Republic Industrial Environmental Solutions of
Nederland, Texas to provide the hauling of leachate from the City of Port Arthur Landfill
with a projected estimated amount of $191,360.00 for the current year at a rate of
$115.00 per hour plus fuel recovery fee, as delineated in Exhibit "A"; and,
THAT, funding is available in Public Works Landfill Other Contractual Services
Account no. 403-50-320-5470-00-00-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of
A.D. 2023 at a meeting of the City of Port Arthur, Texas by the
following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartle
Mayor
PR 23474
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Attest:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia izeno, Esq. Ronald Burton, CPM
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
1 f
Ly da Boswell
Director of Finance
dor
e e 'oberts, MEng, MBA
Director • ; Public W•rk.
Lvil-
Clifto Williams
Purchasing Manager
EXHIBIT "A"
CONTRACT RENEWAL FOR HAULING OF LEACHATE
THIS AGREEMENT, made this day of , 2023,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Republic Industrial
Environmental Solutions a(n)
Hereinafter called"Contractor", and the City of Port Arthur, a municipal corporation organized
under the laws of the State of Texas, hereinafter called the "Owner"or"City".
WITNESSETH: That for and in consideration of the payments,terms conditions and agreements
set forth herein, Owner and Contractor agrees as follows:
1. The term of this Contract shall from December 5, 2023 to December 4, 2024 with the
option to renew for two additional one-year periods.
2. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor, qualified supervision and other services
necessary for the satisfactory completion of specifications and agreements.
3. The Contractor agrees to perform all the work described in the specifications and contract
documents and comply with the terms therein for the cost of$115.00 per hour plus fuel
recovery fee.
4. The term"Contract Documents"means and includes the following:
a. Agreement
b. Advertisement for BIDS`
c. General Information*
d. Bid Sheet*
e. Specifications*
f. Notice of Award*
* These items were attached to the original contract. This agreement is only included in
the renewal.
5. The owner will pay the contractor in the manner set forth in the General Information in the
amounts required by Contract Documents.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. This agreement can be terminated with thirty (30) days written notice for reasons other
than just cause as stated in the specifications.
8. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by
their duly authorized officials,this Agreement in(2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of 2023
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY
Signed on the day of 2023
ATTEST REPUBLIC INDUSTRIAL
ENVIRONMENTAL SOLUTIONS
BY
CITY SECRETARY