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Home My WebLink AboutPR 23221: VARIOUS STREET REHABILITATION PROJECT, DISTRICT 1, CHANGE ORDER NO. 4. City of nrt rthttr www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: December 8,2023 To: The Honorable Mayor and City Council Through: Ron Burton,City Manager From: Flozelle C.Roberts,EIT,MEng,MBA,CPM,Director of Public Works eifir RE: PR23221: 2023 Various Street Rehabilitation Project—District 1: Ch e •e er No.4, Removal of Nashville Avenue from 11th Street to Rev.Dr.Ransom Howard Street. Introduction: The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 4 for the 2023 Street Rehabilitation Project—District 1 with Allco, LLC, of Beaumont, Texas, for the removal of Nashville Avenue from 11th Street to Rev.Dr.Ransom Howard Street,decreasing the contract amount by$230,961.10. Background: Pursuant to Resolution 23-031, Port Arthur City Council approved entering into an agreement with Allco,LLC of Beaumont,Texas,for the 2023 Street Rehabilitation Project-District 1 Project for the amount of$4,377,370.00. Pursuant to Resolution 23-142, City Council approved Change Order No. 1 for the removal of trees and stumps located on 8th Avenue and 15th Street for the amount of$32,325.00. Change Order No. 1 increased the contract amount of$4,377,370.00 to the new contract amount of$4,409,695.00. Pursuant to Resolution 23-294,City Council approved Change Order No.2 for the widening of 7th Avenue from Procter Street to 5th Street and upgrading of the drainage infrastructure, increasing the contract amount of $4,409,695.00 by$522,526.30 to the new contract amount of$4,932,221.30. Pursuant to Resolution 23-408,City Council approved Change Order No.3 that added 27th Street from Memorial Boulevard to 4th Avenue for reconstruction for the amount of$351,580.00, increasing the contract amount of $4,932,221.30 to the new contract amount of$5,283,801.30. Allco,LLC, of Beaumont,Texas,has submitted Change Order No.4 for the removal of Nashville Avenue from 11th Street to Rev.Dr.Ransom Howard Street,decreasing the contract amount of$5,283,801.30 by$230,961.10 resulting in the new contract amount of$5,052,840.20. Budget Impact: Change Order No.4 impacts funds in the Street Capital Fund Account No.307-21-053-8517-00-10-000. Recommendation: It is recommended that the City of Port Arthur City Council approve PR23221 with Allco, LLC, of Beaumont, Texas, authorizing the City Manager to execute Change Order No. 4, decreasing the contract amount of $5,283,801.30 by$230,961.10,resulting in the new contract amount of$5,052,840.20. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR No. 23221 12/8/2023 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 4 BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, LLC, OF BEAUMONT, TEXAS, FOR THE REMOVAL OF NASHVILLE AVENUE FROM 11TH STREET TO REV. DR. RANSOM HOWARD STREET ON THE 2022-2023 STREET REHABILITATION- DISTRICT 1 PROJECT, DECREASING THE CONTRACT AMOUNT OF $5,283,801.30 BY $230,961.10 TO THE NEW CONTRACT AMOUNT OF $5,052,840.20. FUNDS ARE IMPACTED IN THE STREET CAPITAL FUND ACCOUNT NO. 307-21-053-8517-00-10-000. WHEREAS, pursuant to Resolution No. 23-031, the City of Port Arthur City Council awarded the 2022-2023 Street Rehabilitation Project-District 1 to Allco, LLC, of Beaumont, Texas for the amount of $4,377,370.00; and, WHEREAS, pursuant to Resolution 23-142, Port Arthur City Council approved Change Order No. 1 that was submitted by Allco, LLC, of Beaumont,Texas, for the amount of$32,325.00 to remove the trees/stumps and increased the contract amount of $4,377,370.00 by $32,325.00 to the new contract amount of $4,409,695.00; and, WHEREAS, pursuant to Resolution 23-294, Port Arthur City Council approved Change Order No. 2, that was submitted by Allco, LLC, of Beaumont, Texas, for the widening of 7th Avenue from Procter Street to 5th Street and increased the contract amount of $4,409,695.00 by $522,526.30, to the new contract amount of $4,932,221.30; and, WHEREAS, pursuant to Resolution 23-408, Port Arthur City Council approved Change Order No. 3 that was submitted by Allco, LLC, of Beaumont, Texas, for the addition of 27th Street from Memorial Boulevard to 4th Avenue for reconstruction for the amount of $351,580.00 that PR No.23221 12/8/2023 mje Page 2 of 3 increased the contract amount of $4,932,221.30 by $351,580.00 to the new contract amount of $5,283,801.30; and, WHEREAS, Change Order No. 4 is being submitted by Allco, LLC, of Beaumont, Texas, for the removal of Nashville Avenue from iith Street to Rev. Dr. Ransom Howard Street, decreasing the contract amount by $230,961.10, see Exhibit A; and, WHEREAS, Change Order No. 4 decreases the contract amount of $5,283,801.30 by $230,961.10 to the new contract amount of $5,052,840.20; and, WHEREAS, approval of Change Order No. 4 submitted by Allco, LLC, of Beaumont, Texas, is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 4 is herein approved and the City Manager is authorized to execute said Change Order No. 4 to the contract between the City of Port Arthur and Allco, LLC, of Beaumont, Texas for the amount of $230,961.10; and, THAT, said Change Order No. 4 decreases the contract amount of $5,283,801.30 by $230,961.10 to the new contract amount of $5,052,840.20; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of A.D. 2023 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: PR No.23221 12/8/2023 mje Page 3 of 3 Noes: Thurman Bill Bartle Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: 44Qui_I i TiZen Esq. Ron Burton, CPM (Atm)/ Lkaio alecia o, q City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: 0-&) Lynd Boswell Director of Finance zel a oberts, E T, Eng, MBA, CPM Directo o Public W r / l t % IA f, .).. Clifton Williams, CPPB Purchasing Manager EXHIBIT A CITY OF PORT ARTHUR Public Works Engineering DATE: DECEMBER 8,2023 PROJECT: 2023 STREET REHAB D1ST I OWNER: CITY OF PORT ARTHUR CONTRACTOR: ALLCO,LLC,OF BEAUMONT,TEXAS CHANGE ORDER`NO:4 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project: 'wln,AU Original OrigMil New(blandly (tens No. _ i eseriptlen Unit Quantity, Unit PrIte Amount Added New Amount District 1 Nashville Ave(filth St.to Rev.Ransom Howard St.)ST3011 J 134.001 BACKFILL(PAVEMENT EDGES)(TYPE B) STA 1.0 $ 692.10 $ 692.10 0 $ (692.10) 247.002 FLEX BASE(TY A)(GR 2)(2")(COMPL IN PL) SY 2742.0 $ 19.00 $ 52,098.00 0 $ (52,098.00) 251.001 REWORKING BASE COURSE(6")(ORD COMP) SY 2742.0 $ 11.00 $ 30,162.00 0 S (30,162 00) 275.001 CEMENT TREAT(MIX EXST MTL&NW BS)(8")(DC) SY 2742.0 $ 12.00 $ 32,904.00 0 5 (32,904.00) 275.002 CEMENT SUPER SLURRY(4%)(DRY WT)(DEL)(COMPL IN PL) TON 44.0 $ 290.00 $ 12,760.00 0 5 (12,760.00) 310.001 PRIME COAT(AE-P) GAL 494.0 $ 8.00 $ 3,952.00 0 $ (3,952.00) 340.001 D-GR HMA TY-D PG64-22(2")(SURFACE COURSE) TON 317.0 $ 151.00 $ 47,867.00 0 S (47,867.00) 340.002 0-GR HMA TY-D PG64-22(1.5")(TRANSITIONS) TON 118.0 $ 189.00 $ 22,302.00 0 $ (22,302.00) 340.003 D-GR HMA TY-0 PG64-22(1.5"-3")(DRWYS) TON 47.0 $ 230.00 $ 10,810.00 0 $ (10,810.00) 479.002 ADJUSTING MH(LIDS&COVERS) EA 1.0 $ 755.00 $ 755.00 0 $ (755.00) 760.001 CLEANING AND RESHAPING DITCHES LF 2468.0 $ 6.75 $ 16,659.00 $ (16,659.00) TOTAL CHANGE ORDER NO.4 $ (230,961.10) x z p CONTRACT AMOUNT: $5,283,801.30 ORIGINAL CONTRACT AMOUNT: $ 4,377,370.00 CHANGE ORDER NO 1: $ 32,325.00 CHANGE ORDER NO 2: $ 522,526.30 CHANGE ORDER NO 3: $ 351,580.00 CHANGE ORDER NO 4: $ (230,961.10) PERCENT OF CHANGE OF 1,2,3&4: FINAL CONTRACT AMOUNT: $ 5,052,840.20 NO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.4 CONTRACT COMPLETION DATE: March 5,2024 PREPARED s( QUA IES VARIFIED BY: Wife-)54l..al ., fria'..17,e,f../Z—C2 M. nifer Ed = ••,BAAS,MPA,CIP Manager 1 Gr K.Casmire,Inspector APPROVED BY• APPROVED BY: 1 "6.4............4 t....44.41..., 12-bl/CI Brandon Harrison Vic President, ALLCO,LLC n Cannatelia,PE,City Engineer 'd jj../':/ APPROVED BY: ,? •zelle C •berts,EIT,M •A z ector of Public Works Clifton Williams,CPPB,Purchasing Manager APPR Y: 46 Ron Burton,City Manager C:\Users\bharr\AppData\Local\Temp\eM Client temporary files\ggyklilk\Change Order No.4