HomeMy WebLinkAboutPR 23492: CONTRACT RENEWAL FOR BARRICADES UNLIMITED FOR STREET STRIPING v1 r rthrr. /r
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INTEROFFICE MEMORANDUM
Date: November 27, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Flozelle C. Roberts, EIT, MEng, MBA, CPM, Public Works Director
RE: P.R. No. 23492—Contract Renewal for Barricades Unlimited for Stre Striping
Introduction:
The intent of this agenda item is to seek the City Council's authorization for the City Manager to
renew the contact with Barricades Unlimited of Beaumont, Texas, for the City's annual street
striping contract.
Background:
This is an annual contract to provide for the striping of city streets. The original contract provided
for the option to renew for two (2) additional one-year periods. The services provided have been
sufficient, and staff recommends renewing the contract.
Budget Impact:
Funding is available in the Capital Improvement Fund's Streets Account, account number 307-
21-053-8517-00-10-00, and in the Public Works — Traffic Division's Street Maintenance
Account, account number 001-21-057-5316-00-70-000, for the amount of$750,000.00.
Recommendation:
It is recommended that City Council approves PR 23492 authorizing the City Mnager to execute
a contract with Barricades Unlimited of Beaumont, Texas, for street striping for the not-to-
exceed amount of$750,000.00.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
S:\Engineering\PUBLIC WORKS\PW-RESOLUTIONS\PR 23492_Renewal Contract with Barricades Unlimited\Agenda Memo 23492.docx
P.R.23492
11/27/2023 LLJ
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE THE SECOND YEAR
(FIRST RENEWAL) OF THE CONTRACT WITH
BARRICADES UNLIMITED OF BEAUMONT,TEXAS,
FOR THE ANNUAL STREET STRIPING OF CITY
STREETS FOR THE NOT-TO-EXCEED AMOUNT OF
$750,000.00. FUNDING IS AVAILABLE IN THE
CAPITAL IMPROVEMENT FUND'S STREETS
ACCOUNT, ACCOUNT NUMBER 307-21-053-8517-00-
10-000, AND IN THE PUBLIC WORKS — TRAFFIC
DIVISION'S STREETS MAINTENANCE ACCOUNT,
ACCOUNT NUMBER 001-21-057-5316-00-70-000
WHEREAS, pursuant to Resolution Number 22-510, the City entered into a one-year
contract with Barricades Unlimited of Beaumont, Texas, for the annual striping of city streets for
the not-to-exceed amount of$750,00.00; and,
WHEREAS,the contract provided for the option to renew for two (2) additional one-year
periods; and,
WHEREAS,Barricades Unlimited of Beaumont, Texas,has mutually agreed to renew the
contract for the second year, first renewal with the same terms outlined in the original agreement;
now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorizes the second year,
first renewal of the contract with Barricades Unlimited of Beaumont, Texas, with the same terms
outlined in the original agreement; and,
P.R.23492
11/27/2023 LLJ
Page 2 of 3
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ, ADOPTED, AND APPROVED, this day of , 2023
AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard, TRMC
City Secretary
P.R.23492
11/27/2023 LLJ
Page 3 of 3
APPROVED AS TO FORM:
Adzi
Valecia R. izeno, Esq.
City Attorney
Ronald Burton, CPM
City Manager
APPROVED AS FOR AVAILABILITY OF FUNDS:
at, GEC 6,-,teli
Lynda Boswell
Director of Finance
Flozel C Robe EI , MEng, MBA, CPM
Publ. rks Di
67A
Clifton E. Williams, Jr., CPPB
Purchasing Manager
PR No.23492
EXHIBIT A
(Contract)
NIF
CONTRACT FOR STRIPING OF CITY STREETS
THIS AGREEMENT, made this day of , 2023,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and
Barricades Unlimited of Beaumont, Texas, hereinafter called "CONTRACTOR."
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 22-510,the City entered into a one(1) year contract with
the option to renew for two (2) additional one-year periods. The parties hereby agree
to exercise said option for the second year(first renewal). The City can terminate this
contract at its convenience,which includes,but is not limited to, funding not being
available in the budget cycle with thirty (30) days' written notice.
2. The Contractor will perform work as stated in the Contract Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies,tools, equipment, labor, and other services necessary in
connection therewith, excepting those supplies specifically not required of the
Contractor in the Specifications.
4. The CONTRACTOR agrees to supply the materials described in the specifications
and contract documents at the unit prices shown in the original bid for the not-to-
exceed amount of$750,000.00.
5. The term "Contract Documents" means and includes the following:
a. Agreement*
b. Invitation to Bid*
c. General Information*
d. Specifications*
c. Bid*
f. Notice to Proceed*
*These items were attached to the original contract. This agreement is only included
in the renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
7. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be
executed by their duly authorized officials,this Agreement in two (2) copies each of
which shall be deemed an original on the date first above written.
A- 1
Signed on the day of 2023.
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY
Signed on the day of 2023.
ATTEST BARRICADES UNLIMITED, CONTRACTOR
BY
CITY SECRETARY
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