HomeMy WebLinkAboutPR 23501: CHANGE ORDER NO. 1 FOR NORTH SEWER PLANT WATERLINE PROJECT ,irf rt{tur
INTEROFFICE MEMORANDUM
—WATER UTILITIES DEPARTMENT--
Date: December 7, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: CalVin Matthews, P.E., Water Utilities Director
RE: PR 23501 —Change Order No. 1 for North Sewer Plant Waterline Project
Introduction:
This Agenda Item is to seek the City Council's approval to ratify the City Manager's decision
of the field Change Order No. 1 with Global Drilling, Inc. of Winnie, Texas, during the
construction of the North Sewer Plant Waterline.
Background:
The North Sewer Plant needs a waterline for fire protection and proper cleaning of the lift station.
Resolution No. 23-320 awarded the project to Global Drilling, Inc. of Winnie, Texas for
$179,000.00,and Fittz& Shipman of Port Arthur,Texas is the project engineer and construction
manager.
During the construction, the Railroad inspectors determined that the 12" waterline dry bore
casing must be extended 15 feet to get the water valve out of the railroad right of way. The
emergency memo for$20,000.00 was approved by the City Manager to proceed with the project
without the extra railroad inspection fee.The Change Order No. 1 was completed with the budget
amount not to exceed $14,250.00 with an additional 15-day extension.
Budget Impact:
The North Sewer Plant Waterline Project was awarded for$179,000.00.
Change Order No. 1 is $14,250.00 to the new total contract amount of$193,250.00
Funding is available in City Account No. 405-40-000-8516-00-00-000, Project No. WS-0017
CON.
Recommendation:
It is recommended that the City Council approve PR 23501 to ratify Change Order No. 1, as
discussed/outlined above.
"Remember, we are here to serve the Citizens of Port Arthur"
PR No. 23.501
12/7/23 JL
Page 1 of 3
RESOLUTION NO.
A RESOLUTION RATIFYING THE CITY MANAGER'S
DECISION TO AUTHORIZE CHANGE ORDER NO. 1 WITH
GLOBAL DRILLING, INC. OF WINNIE, TEXAS, FOR THE
NORTH SEWER PLANT WATERLINE PROJECT, INCREASING
THE CONTRACT AMOUNT BY $14,250.00 TO THE NEW TOTAL
CONTRACT AMOUNT OF $193,250.00 AND A TIME EXTENSION
OF FIFTEEN (15) DAYS. FUNDS ARE AVAILABLE IN ACCOUNT
NO. 405-40-000-8516-00-00-000, PROJECT NO. WS-0017 CON.
WHEREAS, pursuant to Resolution 23-320, the North Sewer Plant Waterline Project
was awarded to Global Drilling, Inc. of Winnie, Texas with a total projected budgetary amount
of$179,000.00; and,
WHEREAS, Fittz & Shipman of Port Arthur, Texas was hired as Project Engineer to
oversee the project; and,
WHEREAS, during the dry bore casing installation, the Railroad inspectors determined
that the 12-inch casing must be extended 15 feet to get the water valve out of the ROW; and,
WHEREAS, the emergency memo (EXHIBIT "A") was issued for an estimated amount
of$20,000.00 to proceed with the boring and prevent the extra railroad inspection fee; and,
WHEREAS, Change Order No. 1 (EXHIBIT "B") was completed with the amount of
$14,250.00 to the new total contract amount of $193,250.00 and an additional 15 days of
Contract Time; and,
WHEREAS, a copy of the contract is attached as Exhibit `'A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT,the City Council hereby ratifies Change Order No. 1 in the total not to exceed the
amount of $14,050.00 from Account No. 405-40-000-8516-00-00-000, Project No. WS-0017
CON.
PR No. 23501
12/7/23 JL
Page 2 of 3
THAT, this Change Order will increase the contract amount to a new total contract
amount of$193,250.00 and a time extension of fifteen(15) days.
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of , 2023, AD,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following
Vote: AYES:
Mayor:
Councilmembers:
•
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
alecia Tize
City Attorney
PR No. 23501
12/7/23 JL
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manage
Calvin Ma ews, P.E.
Water Utilities Director
APPROVED AS TO FUND AVAILABILITY:
4--nd9J,6ae up1f
Lyn a Boswell
Finance Director
(4J-L
Clift Williams, CPPB
Purchasing Manager
EXHIBIT "A"
(EMERGENCY MEMO)
(ill o/ ,....
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INTEROFFICE MEMORANDUM
Date: November 30,2023
To: Ronald Burton, City Manager
From: Calvin Matthews, P.E. Water Utilities Director
RE: North Sewer Plant Waterline Project Change Order#1 Pre-Approval
This project consists of installing a 6-inch waterline inside a dry bore casing under The Kansas
City Southern Railway to supply potable water to the North Plant Sanitary Lift Station. Work
within the Railroad ROW must be executed under the Supervision of Railroad Inspectors per the
permit for the crossing issued by the Railroad. The Railroad inspectors have determined that the
waterline dry bore casing must be extended 15 linear feet. Therefore, to complete this project
we must increase the length of the bore and 12-inch casing. The total expenditure for the change
is expected to be approximately$20,000 and will require an additional 30 days of Contract Time.
A proposed resolution will be presented to the City Council for ratification. Account number is
405-40-000-8516-00-00-000, Project No. WS-0017 CON.
I, Ronald Burton, hereby approve proceeding with this additional work.
Ronal urton
C'i anager
"Remember, we are here to serve the Citizens of Port Arthur"
EXHIBIT "B"
(CHANGE ORDER NO. 1)