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Home My WebLink AboutPR 23504: RENEW LIBRARY CONTRACT WITH SIRSIDYNIX THURMAN BILL BARTIE,MAYOR RONALD BURTON TIFFANY HAMILTON,MAYOR PRO TEM City of CITY MANAGER COUNCIL MEMBERS: SHERRI BELLARD,TRMC WILLIE BAE LEWIS — CITY SECRETARY DONEANE BECKCOM o r t r t h u r HAROLD L.DOUCET,SR Texas VAL TIZENO THOMAS KINLAW HI CITY ATTORNEY DONALD FRANK,SR. www.portarthurtx.gov INTEROFFICE MEMORANDUM Date: 12/01/2023 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Steven Williams, Library Director RE: PR 23504 Renew Library Contract with SirsiDynix Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to authorize the fifth-year (fourth renewal) contract with SirsiDynix of Minneapolis, MN for the Integrated Library System (ILS) at the Port Arthur Public Library in the amount of$18,167.03. Funds are available in account 001-27- 071-5470-00-20-000. Background: Pursuant to Resolution No. 19-493, the City of Port Arthur entered into a one-year contract with SirsiDynix, with an option to renew for four (4) additional one-year terms. The library has been using the ILS from SirsiDynix for 12 years and continuing with this ILS will allow the library operations to continue without major disruptions. It is an ILS that the library staff is familiar with which contributes to better productivity and customer service. Finally, choosing another ILS provider will include costly migration fees. Budget Impact: Funds in the amount of$18,167.03 will be used from account 001-27-071-5470-00-20-000. Recommendation: It is recommended that City Council approve the City Manager to authorize the fifth-year(fourth renewal) contract with SirsiDynix of Minneapolis, MN and remain with our current ILS provider. "Remember,we are here to serve the Citizens of Port Arthur" 4615 9th Avenue X Port Arthur,Texas 77642 X 409.985.8838 P.R.No. 23504 12/01//2023 sw RESOLUTION NO. A RESOLUTION AUTHORIZING THE FIFTH YEAR (FINAL RENEWAL) CONTRACT WITH SIRSIDYNIX OF MINNEAPOLIS, MN FOR THE INTEGRATED LIBRARY SYSTEM (ILS) AT THE PORT ARTHUR PUBLIC LIBRARY IN THE TOTAL AMOUNT OF $18,167.03. FUNDS ARE AVAILABLE IN LIBRARY ACCOUNT NO. 001-27-071-5470-00-20- 000. WHEREAS, there are many important information technology library services that we receive but the most vital is our ILS, SirsiDynix; and, WHEREAS, the Library has been using the ILS from SirsiDynix for 12 years and continuing with this ILS will allow the Library operations to continue without major disruptions; and, WHEREAS, pursuant to Resolution No. 19-493, the City of Port Arthur entered into a one-year contract with SirsiDynix, with an option to renew for four(4) additional one-year terms; and, WHEREAS, pursuant to Resolution No. 22-562, the City Council authorized the fourth year(third renewal); and, WHEREAS, SirsiDynix currently syncs with our online catalogue and other advanced management systems that connects users to our electronic resources without needing separate credentials for each individual vendor; and, WHEREAS,we have completely reconciled our inventory with SirsiDynix and, WHEREAS, our book vendors have customized our orders to match MARC records in SirsiDynix; and, WHEREAS,choosing another ILS provider will include costly migration fees. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Council authorizes the fifth year (final renewal) of the contract with SirsiDynix of Minneapolis, MN for the ILS at the Port Arthur Public Library for $18,167.03, in substantially the same form as attached as Exhibit"A". THAT,a copy of this caption be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , AD, 2023, at a Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES: Mayor: Councilmembers: • NOES: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: 111, -&12 Cay 21a1 Tizeno, ityAttorney Ja APPROVED FOR ADMINISTRATION: Ron Burton, City Manager S. Williams, Director of Library APPROVED AS TO AVAILABILITY OF FUNDS: 69,j.CL-td, Lynd Boswell, Finance Director ) l , jite Clifto Williams, Purchasing Manager EXHIBIT "A" ♦• �� SirsiDynix Renewal Quote Dear Colleagues, Please find this year's detailed Renewal Quote attached. We anticipate you will find all to be in good order. This being the case,please respond to Solaine Hernandez in one of the following ways: 1.Send an email acknowledging receipt of this Renewal Quote,OR 2.Print,sign,scan,and return the Renewal Quote below. Once we receive one of the above,you will then be provided with a formal invoice for payment.In the event that we have not heard back from you beforehand,your formal Renewal Invoice will be generated and sent out approximately 30 days prior to your renewal date,with payment due on or before your renewal date. If you require a PO prior to receiving the invoice,please initiate the PO process now and email the PO to your billing specialist prior to your renewal date. If you have questions regarding your renewal that needs to be addressed prior to signing off on your Renewal Quote,please feel free to coordinate those through your Billing Specialist. FOR USA CUSTOMERS PAYING BY CHECK: Please be aware that effective September 7,2021 our payment address has changed. Checks should now be mailed to the address listed below.Please use this address only when sending payments via standard mail. Sirsi Corporation #774271 PO Box 854271 Minneapolis,MN 55485-4271 Thank you for the opportunity to be of service to you. Best Regards, Your SirsiDynix Billing Team SirsiD ynix Renewal Quote: 40134320231011SMH Port Arthur Public Library Item item Description Serial Number City Coverage Mother Dates EOL Date Price Number From To 10755 SirsiDynix Symphony SaaS Core 1 1/Feb/24 - 31/Jan/25 11217 SirsiDynix Symphony SaaS SmartPORT,Unlimited Users 1 1/Feb/24 - 31/Jan/25 10774 SirsiDynix Symphony SaaS Unicode Server Extension 1 1/Feb/24 - 31/Jan/25 10777 SirsiDynix Symphony SaaS Universal SIP2 1 1/Feb/24 - 31/Jan/25 13643 BLUEcloud Analytics Platform Essentials,Annual Subscription 1 1/Feb/24 - 31/Jan/25 13648 BLUEcloud Analytics Platform Additional Creator Account,Annual Subscription 1 1/Feb/24 - 31/Jan/25 12855 SirsiDynix Enterprise,SaaS Annual Subscription 1 1/Feb/24 - 31/Jan/25 12320 Web Services,Basic for SirsiDynix Enterprise 1 1/Feb/24 - 31/Jan/25 13040 SirsiDynix eResource Central Gateway Services,Annual Subscription 1 1/Feb/24 - 31/Jan/25 13132 SirsiDynix eRC Connector for OverDrive,Annual Subscription 1 1/Feb/24 - 31/Jan/25 10382 Syndetics Enriched Content Basic Public Subscription(Per 1000 Circ) 100 1/Feb/24 - 31/Jan/25 13308 Consulting-SureSailing Annual Subscription,Bi-Monthly,Distance,up to Six Inc 1 1/Feb/24 - 31/Jan/25 12440 Platinum Services Package,Annual Subscription 1 1/Feb/24 - 31/Jan/25 All prices are In U.S.Dollars and are exclusive of taxes unless otherwise noted. Total 18,167.03 ****"*Due to changes in sales tax laws,we are requesting updated tax exemption certificates from all customers.Tax may be added to your invoice even though you are exempt if we do not receive the exemption /� Signature authorizes SirsiDynix to raise an invoice 12-1'23 in accordance with this quote. Signature Date Any questions regarding this quote can be directed to: — LJ[� Solaine Hemandez Please nt ame and Title G.r Solaine.Hemandez@sirsidynix.corn