HomeMy WebLinkAboutPR 23512: PURCHASE OF A 2024 CHEVROLET EXPRESS CARGO VAN nrt rthu ^ Tr w www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: December 8, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Flozelle C. Roberts, EIT, MEng, MBA, CPM, Public Works Directo -- RE: P.R. No. 23512—Authorizing the Purchase of a 2024 Chevrolet Express argo Van from Caldwell Country Chevrolet through the Buyboard Cooperative Introduction: This agenda item intends to seek the City Council's authorization for the purchase of a 2024 Chevrolet Express Cargo Van RWD 2500 from Caldwell Country Chevrolet of Caldwell, Texas, for$43,975.00. Background: The Public Works—Facilities Maintenance Division maintains City Hall and the City Hall Annex buildings and assists with other assignments from the Mayor's and City Council's and City Manager's offices. This Division's activities include the transport of numerous, large items that must be shielded from the elements. The City Council approved the purchase of a cargo van in the fiscal year ending 2024 capital equipment schedule. Caldwell Country Chevrolet of Caldwell, Texas, provided a competitive quote for a 2024 Chevrolet Express Cargo Van (CG23405) RWD 2500 135" for $43,975.00 through BuyBoard contract number 601-19. Budget Impact: Funds are available in the Capital Reserve Fund Account, 625-21-000-8522-00-00-000. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 1 - r:Iia /— tiiiif www.PortArthurTx.gov Recommendation: It is recommended that the City of Port Arthur's City Council approve PR number 23512 authorizing the City Manager to purchase a 2024 Chevrolet Express Cargo Van(CG23405) RWD 2500 135" for$43,975.00 from Caldwell Country Chevrolet of Caldwell, Texas. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR 23512 12/08/2023 FCR Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A 2024 CHEVROLET EXPRESS CARGO VAN RWD 2500 FROM CALDWELL COUNTRY CHEVROLET OF CALDWELL, TEXAS, THROUGH BUYBOARD CONTRACT NUMBER 601-19 FOR $43,975.00. FUNDS ARE AVAILABLE IN THE CAPITAL RESERVE FUND ACCOUNT NUMBER 625-21-000-8522-00-00-000- WHEREAS,the Public Works—Facilities Maintenance Division maintains City Hall and other City facilities and assists with other assignments from the Mayor's and City Council's and City Manager's offices; and, WHEREAS, this Division's activities include the transport of numerous, large items that must be shielded from the elements; and, WHEREAS,Caldwell Country Chevrolet of Caldwell,Texas,submitted a quote for a 2024 Chevrolet Express Cargo Van (CG23405) RWD 2500 135" through the BuyBoard Cooperative Purchasing Program contract 601-19 as exhibited in Exhibit A; and, WHEREAS,Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body,to participate in cooperative purchasing programs such as the Texas Buyboard Cooperative Purchasing Program as an alternative to a formal bid process; and, WHEREAS,pursuant to Resolution Number 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing Program; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct: and. 11 PR 23512 12/08/2023 FCR Page 2 of 3 THAT,the City Council of the City of Port Arthur hereby authorizes the City Manager to purchase one(1)2024 Chevrolet Express Cargo Van(CG23405)RWD 2500 135" for$43,975.00 from Caldwell Country Chevrolet of Caldwell, Texas; and, THAT, funding is available in Capital Reserve Equipment New Request Public Works Solid Waste - Equipment Account Number 625-21-000-8522-00-00-000; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the day of A.D. 2023, at a meeting of the City of Port Arthur, Texas, by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartie Mayor Attest: Sherri Bellard, TRMC City Secretary PR 23512 12/08/2023 FCR Page 3 of 3 APPROVED AS TO FORM: 9 udea b . I.),L. . alecia R. T zeno, Esq. City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, CPM City Manager tti_ / CI,/ ozelle r Roberts, I M ng, r:A, CPM Directo • 1 Public ork. APPROVED AS FOR AVAILABILITY OF FUNDS: i CeA) 6<U1-1A-P1/ Lynda :oswell Director of Finance U),_LA.-,. Clifton E. Williams, Jr., CPPB Purchasing Manager PR 23512 Exhibit A CALDWELL COUNTRY CHEVROLET 800 HWY.21 E.CALDWELL,TEXAS 77836 BUYBOARD 601-19 End User: CITY OF PORT ARTHUR Caldwell Rep:Jake Schobinger 1t 1530 Contact: Yolanda Scvpion-Goudeaux Phone:(979)429-8847 Phone/Email: 409.983.8177/yoianda.goudeaux(ruportarthurtx.gov Date:Wednesday,November 8,2023 Product Description: 2024 Chevrolet Express Cargo Van(CG23405)RWD 2500 135" Email:pikcfitusaautamotivepannen`com A. Bid Series: 37-CHEVROLET EXPRESS CARGO VAN A.Base Price: $ 42,990.00 B. Published Options(Itemize each below) Code Model Vehicle CG23405 2024 Chevrolet Express Cargo Van(CG23405)RWD 2500 135" Code Options Bid Price Code Options Bid Price ZQ3 Driver Convenience Package $0.00 K34 Cruise control $0.00 I WT Work Van Preferred Equipment Group $0.00 LV I Engine,4.3L V6 $0.00 93W Medium Pewter,Vinyl Seat Trim $0.00 MTH Transmission,8-speed automatic,electronically $0.00 AR7 Seats,front bucket with vinyl trim $0.00 UOF Audio system,AM/FM stereo with MP3 player $0.00 DAA Visors,driver and front passenger.vinyl $0.00 VQ1 Fleet Processing Option $0.00 E24 Door,swing-out passenger-side,60/40 split $0.00 ZLP Tire,spare LT245/75R16E all-season,blackwall $0.00 FE9 Emissions,Federal requirements $0.00 ZW9 Body,standard $0.00 GAZ Summit White $0.00 ZX2 Seating arrangement,driver and front passenger $0.00 GU6 Rear axle,3.42 ratio $0.00 ZYI Paint,solid $0.00 Total of B.Published Options S C. Unpublished Options(Itemize each below,not to exceed 25% Unpublished Options Bid Price Unpublished Options Bid Price Total of C.Unpublished Options: S D. Registration,Inspection,Paperwork,Postage cost,Courthouse time,&Runner time: E. Upfitter/Quote Number: F. Delivery ETA: G. Floor Plan Interest(for in-stock and/or equipped vehicles): H. Lot Insurance(for in-stock and/or equipped vehicles): I. Contract Price Adjustment: J. Additional Delivery Charge 195 miles S 585.00 K. Subtotal $ 43,575.00 L. Quantity Ordered 1 x K= $ 43,575.00 M. Trade in: N. Coop Fee per purchase order S 400.00 Total purchase price with coop fee(Prices and availability are subject to change $ 43,975.00 0. without notice) DISCLAIMER PRICES AND AVAILABILITY CAN CHANGE AT ANY TIME WITHOUT FURTHER NOTICE DUE TO SUPPLY CHAIN CHALLENGES.REVERIFY PRICING BEFORE ISSUING A PURCHASE ORDER.FINAL PRICE IS NOT CONFIRMED UNTIL VEHICLE ORDER IS ACCEPTED BY THE MANUFACTURER.ACKNOWLEGDE BY EMAIL RECEIPT THAT THE PURCHASE ORDER WAS RECEIVED BY USA AUTOMOTIVE PARTNERS,LLC.(CALDWELL COUNTRY CHEVROLET,ROCKDALE COUNTRY FORD dba CALDWELL COUNTRY FORD,CAMERON COUNTRY CDJR)