HomeMy WebLinkAboutPR 23512: PURCHASE OF A 2024 CHEVROLET EXPRESS CARGO VAN nrt rthu ^
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: December 8, 2023
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Flozelle C. Roberts, EIT, MEng, MBA, CPM, Public Works Directo --
RE: P.R. No. 23512—Authorizing the Purchase of a 2024 Chevrolet Express argo
Van from Caldwell Country Chevrolet through the Buyboard Cooperative
Introduction:
This agenda item intends to seek the City Council's authorization for the purchase of a 2024
Chevrolet Express Cargo Van RWD 2500 from Caldwell Country Chevrolet of Caldwell, Texas,
for$43,975.00.
Background:
The Public Works—Facilities Maintenance Division maintains City Hall and the City Hall Annex
buildings and assists with other assignments from the Mayor's and City Council's and City
Manager's offices. This Division's activities include the transport of numerous, large items that
must be shielded from the elements.
The City Council approved the purchase of a cargo van in the fiscal year ending 2024 capital
equipment schedule.
Caldwell Country Chevrolet of Caldwell, Texas, provided a competitive quote for a 2024
Chevrolet Express Cargo Van (CG23405) RWD 2500 135" for $43,975.00 through BuyBoard
contract number 601-19.
Budget Impact:
Funds are available in the Capital Reserve Fund Account, 625-21-000-8522-00-00-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
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www.PortArthurTx.gov
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR number 23512
authorizing the City Manager to purchase a 2024 Chevrolet Express Cargo Van(CG23405)
RWD 2500 135" for$43,975.00 from Caldwell Country Chevrolet of Caldwell, Texas.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR 23512
12/08/2023 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
A 2024 CHEVROLET EXPRESS CARGO VAN RWD 2500 FROM
CALDWELL COUNTRY CHEVROLET OF CALDWELL, TEXAS,
THROUGH BUYBOARD CONTRACT NUMBER 601-19 FOR $43,975.00.
FUNDS ARE AVAILABLE IN THE CAPITAL RESERVE FUND
ACCOUNT NUMBER 625-21-000-8522-00-00-000-
WHEREAS,the Public Works—Facilities Maintenance Division maintains City Hall and
other City facilities and assists with other assignments from the Mayor's and City Council's and
City Manager's offices; and,
WHEREAS, this Division's activities include the transport of numerous, large items that
must be shielded from the elements; and,
WHEREAS,Caldwell Country Chevrolet of Caldwell,Texas,submitted a quote for a 2024
Chevrolet Express Cargo Van (CG23405) RWD 2500 135" through the BuyBoard Cooperative
Purchasing Program contract 601-19 as exhibited in Exhibit A; and,
WHEREAS,Chapter 271 of the Texas Government Code allows a city, by resolution of its
governing body,to participate in cooperative purchasing programs such as the Texas Buyboard Cooperative
Purchasing Program as an alternative to a formal bid process; and,
WHEREAS,pursuant to Resolution Number 02-341, the City of Port Arthur entered into
an interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing
Program; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct: and.
11
PR 23512
12/08/2023 FCR
Page 2 of 3
THAT,the City Council of the City of Port Arthur hereby authorizes the City Manager to
purchase one(1)2024 Chevrolet Express Cargo Van(CG23405)RWD 2500 135" for$43,975.00
from Caldwell Country Chevrolet of Caldwell, Texas; and,
THAT, funding is available in Capital Reserve Equipment New Request Public Works
Solid Waste - Equipment Account Number 625-21-000-8522-00-00-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this the day of
A.D. 2023, at a meeting of the City of Port Arthur, Texas, by the following
vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
Attest:
Sherri Bellard, TRMC
City Secretary
PR 23512
12/08/2023 FCR
Page 3 of 3
APPROVED AS TO FORM:
9
udea b . I.),L. .
alecia R. T zeno, Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, CPM
City Manager
tti_ / CI,/
ozelle r Roberts, I M ng, r:A, CPM
Directo • 1 Public ork.
APPROVED AS FOR AVAILABILITY OF FUNDS:
i CeA) 6<U1-1A-P1/
Lynda :oswell
Director of Finance
U),_LA.-,.
Clifton E. Williams, Jr., CPPB
Purchasing Manager
PR 23512
Exhibit
A
CALDWELL COUNTRY CHEVROLET
800 HWY.21 E.CALDWELL,TEXAS 77836
BUYBOARD 601-19
End User: CITY OF PORT ARTHUR Caldwell Rep:Jake Schobinger 1t 1530
Contact: Yolanda Scvpion-Goudeaux Phone:(979)429-8847
Phone/Email: 409.983.8177/yoianda.goudeaux(ruportarthurtx.gov Date:Wednesday,November 8,2023
Product Description: 2024 Chevrolet Express Cargo Van(CG23405)RWD 2500 135" Email:pikcfitusaautamotivepannen`com
A. Bid Series: 37-CHEVROLET EXPRESS CARGO VAN A.Base Price: $ 42,990.00
B. Published Options(Itemize each below)
Code Model Vehicle
CG23405 2024 Chevrolet Express Cargo Van(CG23405)RWD 2500 135"
Code Options Bid Price Code Options Bid Price
ZQ3 Driver Convenience Package $0.00 K34 Cruise control $0.00
I WT Work Van Preferred Equipment Group $0.00 LV I Engine,4.3L V6 $0.00
93W Medium Pewter,Vinyl Seat Trim $0.00 MTH Transmission,8-speed automatic,electronically $0.00
AR7 Seats,front bucket with vinyl trim $0.00 UOF Audio system,AM/FM stereo with MP3 player $0.00
DAA Visors,driver and front passenger.vinyl $0.00 VQ1 Fleet Processing Option $0.00
E24 Door,swing-out passenger-side,60/40 split $0.00 ZLP Tire,spare LT245/75R16E all-season,blackwall $0.00
FE9 Emissions,Federal requirements $0.00 ZW9 Body,standard $0.00
GAZ Summit White $0.00 ZX2 Seating arrangement,driver and front passenger $0.00
GU6 Rear axle,3.42 ratio $0.00 ZYI Paint,solid $0.00
Total of B.Published Options S
C. Unpublished Options(Itemize each below,not to exceed 25%
Unpublished Options Bid Price Unpublished Options Bid Price
Total of C.Unpublished Options: S
D. Registration,Inspection,Paperwork,Postage cost,Courthouse time,&Runner time:
E. Upfitter/Quote Number:
F. Delivery ETA:
G. Floor Plan Interest(for in-stock and/or equipped vehicles):
H. Lot Insurance(for in-stock and/or equipped vehicles):
I. Contract Price Adjustment:
J. Additional Delivery Charge 195 miles S 585.00
K. Subtotal $ 43,575.00
L. Quantity Ordered 1 x K= $ 43,575.00
M. Trade in:
N. Coop Fee per purchase order S 400.00
Total purchase price with coop fee(Prices and availability are subject to change $ 43,975.00
0. without notice)
DISCLAIMER
PRICES AND AVAILABILITY CAN CHANGE AT ANY TIME WITHOUT FURTHER NOTICE DUE TO SUPPLY CHAIN CHALLENGES.REVERIFY PRICING BEFORE
ISSUING A PURCHASE ORDER.FINAL PRICE IS NOT CONFIRMED UNTIL VEHICLE ORDER IS ACCEPTED BY THE MANUFACTURER.ACKNOWLEGDE BY EMAIL
RECEIPT THAT THE PURCHASE ORDER WAS RECEIVED BY USA AUTOMOTIVE PARTNERS,LLC.(CALDWELL COUNTRY CHEVROLET,ROCKDALE COUNTRY FORD
dba CALDWELL COUNTRY FORD,CAMERON COUNTRY CDJR)