Loading...
HomeMy WebLinkAbout(A1) WILLIE LEWIS - $2,218.21 (ap.) City of Port Arthur Council-Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Willie Lewis Date of Report: 11/28/2023 Department/Division: Council Date(s) of Trip: 11/15-18/2023 Destination and Purpose of Trip: Atlanta,GA for National League of Cities Congressional Cities Conference Expense Type Date Date Date Date Date Totals 11/15/2023 11/16/2023 11/17/2023 11/18/2023 Registration $ 600.00 i Lodging $ 821.61 ✓/ Air Fare $ 283.80 J Mileage / Taxi $ 45.00 // Per Diem $ 55.50 $ 74.00 $ 74.00 $ 55.50 $ 259.00 Baggage $ 35.00 35.00 $ 70.00 v' Shuttle $ 69.40 $ 69.40 _$ 138.80 V Total Trip Cost $ 2,218.21 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 600.00 Odometer Beg: Prepaid Lodging $ 821.61 Odometer End: Shuttle $ 138.80 Total Miles Air Fare $ 283.80 x Rate 0 Subtract: Advanced Amount $ 259.00 Mileage Reimbursement: Equals: Amount Due Councilmember I hereby certify that the above expenditures if positive $ 41.00 represent cash spent for ligitimate city business Amount Due City only, pursuant to ordinance 08-13, an ,do not if negative includi •' ite of a •el n e.y Council < Notes and Explanation: The advanced amount included $102.23 for mileage and $259 for per diem. Cm Lewis had to call a taxi because the shuttle did not pick him up on the return trip. He was expensed a per diem for the five days. He reimbursed the City for the fifth day. C:\Users\mayorsec\Documents\Willie Lewis\ERNLC23ATL Christe Whitley From: NLC City Summit <email_confirm©confmail.experient-inc.com> Sent: Wednesday,October 18, 2023 10:19 AM To: Christe Whitley Subject: [NON-CoPA] 2023 NLC City Summit Registration Confirmation {NLC232:4570} N summiT NA"NONAL LEAGUE of c:- :.', ATLANTA NOVEMBER 16-18 2023 ***Please do not reply to this e-mail. It was sent from an automated system. *** Thank you for registering for 2023 City Summit. We are excited to see you in November' Remember that citysummit.nlc.org is your online resource for conference schedule. speakers and special events. This is your official confirmation for conference payment as well as your hotel reservation. Please print this receipt and retain it for your records. Changes and additions can be made by clicking the link below. Click here to access your registration Profile Confirmation ID: 4570 Willie Bae Lewis City of Port Arthur City of Port Arthur 444 4Th St Port Arthur. TX 77640-6450 0,3y�E1 Scan this QR code at any self-service registration counter .,� to print your badge. Valid photo ID will be required. 0 4570 Registration Details Wiil�e Bae Lewis Registration Type: NLC Member, Early Bird(Mar 26-Jun 30) Description Item Total Registration (Qty. 1) $600.00 Total Registration Fees: $600.00 Total Registration Paid: ($600.00) / Current Balance: $0.00 Housing Details ATLANTA MARRIOTT MARQUIS 265 Peachtree Center Ave NE Phone: 404-521-0000 Atlanta, GA 30303-1208 Fax: 404-586-6098 Status Category Occupancy CONFIRM STANDARD ROOM Adults: 1 Arrival Departure Guests in Room 15 November 2023 19 November 2023 Willie Bae Lewis Daily Rate Room Tax Deposit $230.00 16.90% Credit Card Guarantee Christe Ned ........,...4185 Resort Fee Occupancy Tax $0.00 $5.00 Per Night Note: Taxes and fees are subject to change without notice Estimated Reservation Charges $1,095.48 Hotel Cancellation Policy A credit card with an expiration date of November 2023 or later is required in order to secure your hotel reservation. Your confirmed hotel may charge a deposit to your credit card equal to one night's room and tax for each reservation. This deposit will be charged on or after November 1, 2023. Cancellation within 48 hours of your scheduled arrival will result in forfeiture of your entire deposit as a late cancellation penalty. Failure to check-in on your scheduled arrival date will 2 result in this same cancellation charge and cancellation of any remaining nights of your reservation. Total Charges Paid Balance Due $0.00 $0.00 $0.00 Financial Summary Total Housing Fees $0.00 Total Amount Applied to Housing: $0.00 Housing Balance: $0.00 Total of All Fees: $600.00 Total Amount Applied to All Fees: ($600.00) Total Balance Due: $0.00 Payment History Payment#1 06/29/2023—$600.00 [ Payment] Christe Ned/MasterCard/ 4185 Payment Allocation 06/29/2023—Applied: Willie Bae Lewis's Hotel Reservation $0.00 06/29/2023—Applied: Willie Bae Lewis's Registration $600.00 Total Amount Applied: $600.00 Payment Totals Total Payments $600.00 Total Refunds' $0.00 Total Net Paid, $600.00 Cancellation Policy All requests must be sent in writing to NLCCSCa?maritz com by October 27. 2023. and are subject to a$100 cancellation fee No partial refunds will be made if you decide not to attend particular functions. No registrations nor cancellations will be accepted by telephone. No cancellations will be accepted after October 27. 2023. Substitutions are permitted and can be made at any time 3 1 MARRIOTT ATLANTA MARRIOTT MARQUIS GUEST FOLIO 2034 LEWIS/WILLIEBAE 230.00 11/18/23 11:00 12909 50855 ROOM NAME RATE DEPART TIME ACCT# GROUP GD CITY OF PORT AURTHER 11/15/23 13:55 TYPE 444 4TH ST ARRIVE TIME 395 PORT ARTHUR TX 776406450 PASSPORT: ROOM MCXXXXXXXXXXXX3831 MBV#: ADDRESS PAYMENT CLERK DATE REFERENCES CHARGES CREDITS BALANCES DUE 11/12 ADVDP-MC 1095.48 PAYMENT RECEIVED BY MASTER CARD XXXXXXXXXXXX4185 11/15 ROOM GP 2034, 1 230.00 11/15 STATE TX 2034, 1 20.47 A 11/15 CITY TAX 2034, 1 18.40 B 11/15 GA RMFEE 2034, 1 5.00 H 11/16 ROOM GP 2034, 1 230.00 11/16 STATE TX 2034, 1 20.47 A 11/16 CITY TAX 2034, 1 18.40 B 11/16 GA RMFEE 2034, 1 5.00 H 11/17 ROOM GP 2034, 1 230.00 11/17 STATE TX 2034, 1 20.47 A 11/17 CITY TAX 2034, 1 18.40 B 11/17 GA RMFEE 2034, 1 5.00 H -273.87 SUMMARY OF TAXES DESCRIPTION TAXED TAX AMOUNT A BNET CHARGES TAX CREDITS FOLIO 760.20 61EXP.REPORT SUMMARY.41 1095.48 273.87 _�( / 11/15 ROOM GP 230.00 L STATE TX 20.47 V CITY TAX 18.40 GA RMFEE 5.00 11/16 ROOM GP 230.00 STATE TX 20.47 CITY TAX 18.40 GA RMFEE 5.00 11/17 ROOM GP 230.00 STATE TX 20.47 CITY TAX 18.40 GA RMFEE 5.00 See our"Privacy &Cookie Statement"on Marriott.com As a Marriott Bonvoy member,you could have earned points towards your free dream vacation today.Start earning points and elite status, plus enjoy exclusive member offers. Enroll today at the front desk. See https://members.marriott.com for more information ATLANTA MARRIOTT MARQUIS 265 PEACHTREE CENTER ATLANTA GA 30303 MARRIOTT Treat yourself to the comfort of Marriott Hotels in your home.Visit ShopMarriott.com. This statement is your only receipt.You have agreed to pay in cash or by approved personal check or to authorize us to charge your credit card for all amounts charged to you.The amounts shown in the credit column opposite any credit card entry in the reference column above will be charged to the credit card number set forth above.(The credit card company will bill in the usual manner.)If for any reason the credit card company does not make payment on this account,you will owe us such amount.If you are direct billed,in the event payment is not made within 25 days after check-out,you will owe us interest from the check-out date on any unpaid amount at the rate of 1.5%per month(ANNUAL RATE 18%),or the maximum allowed by law.plus the reasonable cost of collection,including attorney fees. Signature X Christe Whitley From: no-reply@marriott.com Sent: Wednesday, November 15, 2023 1:58 PM To: Christe Whitley Subject: [NON-CoPA] WILLIE BAE LEWIS 0 sent you an email from www.marriott.com This Marriott.com reservation email has been forwarded to you by WILLIE BAE LEWIS () Atlanta Marriott Marquis 265 Peachtree Center Avenue Atlanta, Georgia 30303 USA +14045210000 Fax: +14045866128 Guest name: WILLIE BAE LEWIS Confirmation Number: 93573547 Check-in: Wednesday, November 15, 2023 Check-out: Saturday, November 18, 2023 Number of guests: 1 Number of rooms: 1 Room Preferences& Description: Guest room, 2 Doubles This hotel has a smoke-free policy Summary of Charges: lroom(s)for 3night(s) Wednesday, November 15, 2023- 230.00 Thursday, November 16, 2023 -230.00 Friday, November 17, 2023 - 230.00 111 Total cash rate-690.00 Estimated government taxes and fees- 131.61 Total for stay in hotel's currency-821.61 USD Valet parking,fee: 55 USD daily Rate Rules: 1 Christe Whitley From: Alvarez, Deo (SP) <Deo.Alvarez@marriott-sp.com> Sent: Wednesday, November 29, 2023 11:53 AM To: Christe Whitley Subject: [NON-CoPA] RITM47374989_MBS Hello Christe, Good day! We apologize for any inconvenience this may have caused. We have completed the adjustment in the amount of $273.87 and have credited this back to the Mastercard ending in 4185. Please allow 3-5 business days for this to reflect in the account. Regards, Deo Alvarez Customer Service Specialist, MBS Customer Service 866-435-7627 (0) 1800-461-6967 (Fax) I deo.alvarez(c�marriott-sp.com For information about Marriott's Global Privacy Statement, please visit our Privacy Center on Marriott.com a1 1► rrivtt GLOBAL FINANCE (MAR R I OT T INTERNATIONALINAIVCE B♦/N V 9 This communication contains information from Marriott International.Inc that may be confidential Except for personal use by the intended re ipterr,or as ex xessly authorized by the sender any person who receives this information is prohibited from disclosing, copying.distributing.andkx using it If you have received this co rvnnunicatton in error please irnrediatety delete 4 and aft copies. and promptly^oWy the sender Nothing en this conrruxrication is intended to operate as an electronic signature under applicable law 1 Christe Whitley From: American Airlines <no-reoly@info.email.aa.com> Sent: Tuesday, October 24, 2023 10:58 AM To: Christe Whitley Subject: [NON-CoPA] Your trip confirmation (BPT - ATL) Issued: October 24, 2023 Your trip confirmation and receipt We charged $283.80 to your card ending in 4185 for your ticket purchase. You can check in via the American app 24 hours before your flight and get your mobile boarding pass. Record Locator: LVNKDD Wednesday, November 15, 2023 BPT AA 3068 Beaumont Operated by Sky West 6:01 AM Airlines as American Eagle DFW Seat: Dallas/Fort Worth Class: Economy(B) 7:28 AM Meals: DFW AA 1276 Dallas/Fort Worth 8:21 AM ATL Seat: Atlanta Class: Economy(B) 11:33 AM Meals: Saturday, November 18, 2023 ATL AA 1567 Y Atlanta 7:44 AM DFW Seat: Dallas/Fort Worth Class: Economy(B) 9:16 AM Meals: DFW AA3233 Dallas/Fort Worth Operated by SkyWest 12:29 PM Airlines as American Eagle B PT Seat: Beaumont Class: Economy(B) 2:00 PM Meals: Manage your trip Earn 15,000 bonus miles Plus no annual fee. Terms Apply. Learn more x Your purchase Willie Lewis Join the AAdvantage® Program New ticket (0012488941866) $283.80 2 [$227.91+Taxes &carrier-imposed fees $55.89] Total cost $283.80 Your payment MasterCard (ending 4185) $283.80 Total paid $283.80 Bag information Checked Bag (Airport) Checked Bag (Online*) 1st bag $30.00 1st bag $30.00 2nd bag $40.00 2nd bag $40.00 Maximum dimensions: 62 inches or 158 centimeters calculated as (length + width + height) Maximum weight: 50 pounds or 23 kilograms For information regarding American Airlines checked baggage policies, please visit: Bag and optional fees Bag fees apply at each Check-in location. Additional allowances and/or discounts may apply. Bag and optional fees If your flight is operated by a partner airline, see the other airline's website for carry-on and checked bag policies. *Online payment available beginning 24 hours (and up to 4 hours) before departure. Carry-on bags 1st car on Includes purse, briefcase, laptop bag, or similar item that must fit under the seat in front of you. 2nd Maximum dimensions not to exceed: 22" long x 14"wide x 2 carry-on 9"tall (56 x 35 x 23 cm). 3 Reservation ID: 67523 ShuttleFare.com Note:If you need to amend or cancel this reservation please email us at customerservice@shuttlefare.com or call(860)821- 5320. Atlanta Marriott Marquis,265 Peachtree Atlanta Airport Center Avenue Northeast,Atlanta,GA 30303, United States of America Confirmation Number 64452 Booking Status Confirmed Uber 0 Customer Support Submit a request UB E R Service Type Private UberX Travel Date November 15,2023(Wed) Landing Flight Time 11:30(11:30 AM) Landing Flight Number AA 1276 Pickup Date November 15,2023(Wed) Pickup Time 12:00(12:00 PM) Luggage Extra Items N/A Price S65.9 Meeting Instructions Departure Meeting Instructions You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number: +18608215320 Arrival Meeting Instructions Please call+18608215320 upon arrival. Atlanta Marriott Marquis,265 Peachtree Center Avenue Northeast,Atlanta,GA 30303, Atlanta Airport United States of America Confirmation Number 64453 Booking Status Confirmed To offer you a better browsing experience,we use cookies. By using this site,you agree to our privacy_policy.. X 1/4 Uber 0 Customer Support Submit a request UB E R Service Type Private UberX Travel Date November 18,2023(Sat) Return Flight Time 07:45(07:45 AM) Return Flight Number AA 1567 Pickup Date November 18,2023(Sat) Pickup Time 05:15(05:15 AM) Luggage Extra Items N/A Price S65.9 Meeting Instructions Departure Meeting Instructions You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number: +18608215320 Arrival Meeting Instructions Please call+18608215320 upon arrival. Booking Summary Lead Passenger Details Name Willie Lewis Mobile Number +1 409 718 0586 Email Address christe.whitley@portarthurtx.gov 131.8 x 1 Passenger $131.80 Taxes&Fees p $5.00 Total $136.80 Need help?Call us at(860)821-5320.This call is free 24 hours a day,7 days a week. Refund&Cancellation Policy Pick-Up Time will confirm the best pick-up time for you based on your flight details. To offer you a better browsing experience,we use cookies. By using this site,you agree to our privacy_policy,. X 2/4 Christe Whitley From: Gladys P. from Shuttlefare LLC <customerservice@shuttlefare.com> Sent: Wednesday, November 15, 2023 1:14 PM To: Christe Whitley Subject: [NON-CoPA] Re: RF64452 Willie Lewis Arrival Instructions Hi, We have called multiple times but it always went straight to voice mail and the mailbox is full. Unfortunately, you are not eligible for a refund since we did not receive any means of communication from you. Willie Lewis made by Customer Service 4 12 L5 PM I Willie Lewis • 71 1200PM • made by Customer Service 4 • I Willie Lewis 7{ 12.22 PM • made by Customer Service 4 ' I Willie Lewis 1 -,-.' made by Customer Service 4 I +1 757 613 9608 • 1G.. 2:44 P M • on 1ollfree PA/IP • I +1 360 319 3687 V 12:4o PM answered by Customer Serv... I Willie Lewis 71 12:39 PM • made by Customer Service 4 Willie Lewis o1:oo PM • made by Customer Service 2 Willie Lewis • 71 o?42PM • made by Customer Service 2 ' Willie Lewis I • Ao2C+PM • made by Customer Service 2 Best, Shuttlefare Team 1 [ jjNo. 173 5 6 RECEIVED FROM Y^� t ,9 /aye.. ti � DOLLARS OFOR RENT OFOR 0 CASH ACCOUNT � G CHECK FROM— TO :::: MONEY �CREC:T B � ,46A00 I _ C,tiRD 1 - ' Receipt SP Plus Corporation ATL CuO*AtkrConcit, ,,, (407) 284-1231 $35.00 American Airlines PNR No; I VNKDD Bag-Detai Ls' Arnow t 3UU1 aU693 $30.00 Servii.e Fee ¢' Ju Subtotal $33.00 Gratuity Tip: $2.00 Purchase lutui $35.00 AA Ail- CURB(66538) 6000 N ILRMiNAL PKWY CARD_PAYMkNI 2023 11 l i .00 10. i.I±i:Alf; InNPbGN ,YrvReMr,33X& GtAPfl" AA AIL CURB American Airlines 6000 N TERMINAL I'KWY ---------- -- - --- LEWIS/WILLIE PNR: LVNKDD BPT50SW 0512 15NOV - - _ ATLANTA GA ATL AA 1276 15NOV DFW AA 9630 15NOV Thank you!!! DII 11 l 1101111111 III AA 3001 660 940 12/6/23, 12:36 PM FY 2024 Per Diem Rates for Georgia G Sys U.S.General Services Administration FY 2024 Per Diem Rates for Georgia Meals& Incidentals (M&IE) rates and breakdown First& Primary Destination County M&IE Continental Lunch Dinner Incidental LastDay Total Breakfast/Breakfast Expenses of Travel Athens Clarke $59 $13 $15 $26 $5 $44.25 Atlanta Fulton/ $74 $17 $18 $34 $5 $55.50 Dekalb Augusta Richmond $59 $13 $15 $26 $5 $44.25 Jekyll Island/ Glynn $79 $18 $20 $36 $5 $59.25 Brunswick Marietta Cobb $64 $14 $16 $29 $5 $48.00 Savannah Chatham $69 $16 $17 $31 $5 $51.75 Applies for all Standard Rate locations $59 $13 $15 $26 $5 $44.25 without specified rates �� S, �� • OJ 1,1 S� vu _ ,_ $Wci`' about:blank 1/1 7375 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Willie Lewis Department/Divison Mayor/City Council Date: 10/9/2023 This is a request approval to travel to: Atlanta. GA For the purpose of: NLC Sponsoring agency. if applicable Departure Date: 11/1423 Return Date 11/19/23 Total working hours away from duty station: Mode of Transportation: Private Vehicle: City Vehicle: Air X Other Will be staying at this location: Atlanta Marriott Tele No: 404-521-0000 Estimated Cost 1) Transportation $ 350 00 2) Lodging $1,88.735 f o95.441 3) Meais etl$ ✓� 333,a 4) Registration Fee $ 600.00 ✓ , 5) Mileage $ `t.,1 - Shuttle $ 144 00 Total estimated cost of Trip $2 9.7.2-58 t Are budgeted funds available for this trip? X Yes No If no indicate source of funds: 331. tO Are advance funds requested: Yes x No If yes state amount )4/923✓C-N Date Check Needed: 11/07/23 Applicable Account Number: c01-01-0o1-5443-oo-1c-0o certify that this trip is of an essei nature and is required for the proper functioning of this department/office Signed: � ,r " Date e? Signed: Date: �fz Councill Member (Department Head) ACTION BY CITY MANAGER: APPROVED NOT APPROVED 333.0-b Comment Amount dispersed-4)37-II per diem Signed Date Ci y Managen NOTE This form is to be executed for any overnight tripod City Business. A detaied expense account is to be promptly submitted after the trip has been completed Routing: Original to City Manager for approval Duplicate will remain in Department files If advance is requested.original will be forwarded to Accounting by Manager's office, if approved 0 - * 0 , * 600 - 00+ S21 . 61 + 283 . 80 + 45 - 00+ 259 - 00+ 70 - 00 + 138 . 80+ 007 2 , 212 - 210 r0C - n0 - P21 - F, 1 - 223 29 - 002 115 - 00 -1-