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HomeMy WebLinkAbout(A3) DONALD FRANK - $3,147.73 (A 3) " �' \ City of Port Arthur Council-Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Donald Frank Date of Report: 11/28/2023 Department/Division: Council Date(s) of Trip: 11/15-19/2023 Destination and Purpose of Trip: Atlanta. GA for National League of Cities Congressional Cities Conference Expense Type Date Date Date Date Date Totals 11/15/2023 11/16/2023 11/17/2023 11/18/2023 11/19/2023 Registration $ 800.00 Lodging $ 1,184.32 Air Fare $ 397.68 c/ Mileage $ 102.23 j/ Taxi Per Diem $ 55.50 $ 74.00 $ 74.00 $ 74.00 $ 55.50 $ 333.00 Baggage $ 80.00 $ 80.00 $ 80.00 v Shuttle $ 62.75 $ 62.75 $ 125.50 ,iv Parking $ 125.00 $ 125.00 y/ Total Trip Cost $ 3.147.73 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Subtract Prepaid Registration $ 800.00 Odometer Beg: Prepaid Lodging $ 1,184.32 Odometer End: Shuttle $ 125.50 Total Miles Air Fare $ 397.68 x Rate 0 Subtract: •Advanced Amount $ 435.23 Mileage Reimbursement. Equals: Amount Due Councilmember I hereby certify that the above expenditures if positive $ 205.00 i% represent cash spent for ligitimate city business Amount Due City only, pursuant to ordinance 08-13, and do not if negative include ite ! .—-: a atu Signature: C. Approved by Council Notes and Explanation: The advanced amount included $102.23 for mileage and $333 for per diem. C:\Users\mayorsec\Documents\Donald Frank\ERNLC23ATL Christe Whitley From: NLC City Summit <email_confirm@confmail.experient-inc.com> Sent: Wednesday. October 18, 2023 10:26 AM To: Donald Frank Cc: Christe Whitley Subject: [NON-CoPA 2023 NLC City Summit Registration Confirmation {NLC232:8007} N is SUMMIT NATIONAL LEAGUE OF CITIES ATLANTA NOVEMBER 16-18 2023 ***Please do not reply to this e-mail. It was sent from an automated system."* Thank you for registering for 2023 City Summit. We are excited to see you in November! Remember that citysummit nlc org is your online resource for conference schedule, speakers and special events. This is your official confirmation for conference payment as well as your hotel reservation. Please print this receipt and retain it for your records. Changes and additions can be made by clicking the link below. Click here to access your registration Profile Confirmation ID: 8007 Donald R Frank City of Port Arthur City of Port Arthur 3900 Turtle Creek Port Arthur, TX 77642 Scan this QR code at any self-service registration counter El :El to print your badge. Valid photo ID will be required- 47.14. BOCK' 1 Registration Details Donald R Frank Registration Type: NLC Member, Regular(Sep 16- Nov 14) Description Item Total Registration (Qty: 1) $800.00 Total Registration Fees: $800.00 Total Registration Paid: ($800.00) Current Balance: $0.00 Housing Details HYATT PLACE CENTENNIAL PARK 300 Luckie St NW Phone: 404.521.0008 Atlanta, GA 30313 Fax: 404.521.0009 Status Category Occupancy CONFIRM RUN OF HOUSE Adults: 1 Arrival Departure Guests in Room 15 November 2023 19 November 2023 Donald Frank Daily Rate Room Tax Deposit $249.00 16.90% Credit Card Guarantee Christe Ned 4185 Resort Fee Occupancy Tax $0.00 $5.00 Per Night Note: Taxes and fees are subject to change without notice Estimated Reservation Charges $1,184.32 Hotel Cancellation Policy A credit card with an expiration date of November 2023 or later is required in order to secure your hotel reservation Your confirmed hotel may charge a deposit to your credit card equal to one night's room and tax for each reservation. This deposit will be charged on or after November 1, 2023. 2 • Cancellation within 48 hours of your scheduled arrival will result in forfeiture of your entire deposit as a late cancellation penalty. Failure to check-in on your scheduled arrival date will result in this same cancellation charge and cancellation of any remaining nights of your reservation. Total Charges Paid Balance Due $0 00 $0 00 $0.00 Financial Summary Total Housing Fees $0.00 Total Amount Applied to Housing: $0.00 Housing Balance: $0.00 Total of All Fees. $800 00 Total Amount Applied to All Fees: ($800.00) Total Balance Due: $0.00 Payment History Payment#1 10/09/2023—$800.00[ Payment] Christe Ned/MasterCard I 4185 Payment Allocation 10/09/2023—Applied: Donald Frank's Hotel Reservation $0.00 10/09/2023—Applied: Donald Frank's Registration $800.00 Total Amount Applied $800.00 Payment Totals Total Payments $800.00 Total Refunds $0 00 Total Net Paid: $800.00 Cancellation Policy All requests must be sent in writing to NLCCS(mantz.com by October 27, 2023, and are subject to a$100 cancellation fee. No partial refunds will be made if you decide not to attend particular functions. No registrations nor cancellations will be accepted by telephone. No 3 Hyatt Place Atlanta I Centennial Park 43 300 Luckie St. NW Atlanta, GA 30313 H YAT T Tel: 404-521-0008 www.hyatt.com PLACE COPY OF INVOICE Donald Frank 660 North Capitol Street Nw Room No. 0511 Washington DC 20001 United States Arrival 11-15-23 Departure 11-19-23 Confirmation No. 2100645901 Folio Window 2 Group Name National League of Cities RL $249 Folio No. 153122 Date Description Charges Credits 11-15-23 Group Room 249.00 11-15-23 Occupancy Tax 19.92 11-15-23 State Tax 22.16 11-15-23 State Hotel Fee 5.00 11-16-23 Group Room 249.00 11-16-23 Occupancy Tax 19.92 11-16-23 State Tax 22.16 11-16-23 State Hotel Fee 5.00 11-17-23 Group Room 249.00 11-17-23 Occupancy Tax 19.92 11-17-23 State Tax 22.16 11-17-23 State Hotel Fee 5.00 11-18-23 Group Room 249.00 11-18-23 Occupancy Tax 19.92 11-18-23 State Tax 22.16 11-18-23 State Hotel Fee 5.00 11-19-23 Master Card XXXXXXXXXXXX4185 XX/XX 1,184.32 Total 1,184.32 1,184.32 Guest Signature Balance 0.00 I agree that my liability for this bill is not waived and I agree to be held personally liable in the event that the indicated WE HOPE YOU ENJOYED YOUR STAY WITH US! person,company or association fails to pay for any part or the full amount of these charges. Thank you for choosing Hyatt Place Atlanta/Centennial Park. Our goal is to provide World of Hyatt Summary every guest with an exceptional stay, and we are interested in any comments regarding your visit. Please let us know your thoughts at GM.HPAtlantaCentennialPark@hyatt.com or contact us by telephone at 404-521-0008. Membership: XXXXXX461 Z Bonus Codes: Please remit payment to: Qualifying Nights: 4 Hyatt Place Atlanta/Centennial Park Eligible Spend: 996.00 300 Luckie St. NW Redemption Eligible: 188.32 Atlanta, GA 30313 United States Summary Invoice, please see front desk for eligible details. Christe Whitley From: Christe Whitley Sent: Wednesday, November 15, 2023 11:42 AM To: frankdonald8@aol.com Subject: FW: [NON-CoPA] eTicket Itinerary and Receipt for Confirmation K36DG5 From: Christe Whitley Sent: Monday, November 6, 2023 4:12 PM To:frankdonald8@aol.com Subject: FW: [NON-CoPA] eTicket Itinerary and Receipt for Confirmation K36DG5 From: United Airlines<Receipts@united.com> Sent: Wednesday, October 25, 2023 11:38 AM To: Christe Whitley<christe.whitley@portarthurtx.gov> Subject: [NON-CoPA] eTicket Itinerary and Receipt for Confirmation K36DG5 UNITED Wed, Oct 25, 2023 Thank you for choosing United. A receipt of your purchase is shown below. Please retain this email receipt for your records. Get ready for your trip: Visit the Travel-Ready Center, your one-stop digital assistant, to find out about important travel requirements specific to your trip. Confirmation Number: K36DG5 Flight 1 of 2 UA1 720 Class: United Economy (K) Wed, Nov 15,2023 Wed, Nov 15,2023 11 :55 AM 02:58 PM Houston,TX,US(IAH) Atlanta,GA,US(ATL) Flight 2 of 2 UA6117 Class: United Economy (S) 1 Sun, Nov 19,2023 Sun, Nov 19,2023 12:00PM 01 :29 PM Atlanta,GA, US(ATL) Houston,TX, US(IAH) Flight Operated by MESA AIRLINES DBA UNITED EXPRESS. Traveler Details FRANK/DONALD eTicket number: 0162337222562 Seats: IAH-ATL 30A ATL-IAH 21A Purchase Summary Method of payment: Master Card ending in 4185 Date of purchase: Wed, Oct 25, 2023 Airfare: 342.21 U.S. Transportation Tax: 25.67 U.S. Flight Segment Tax: 9.60 September 11th Security Fee: 11.20 U.S. Passenger Facility Charge: 9.00 Total Per Passenger: 397.68 USD Total: 397.68 USD Fare Rules Additional charges may apply for changes in addition to any fare rules listed. REFUNDABLE Baggage allowance and charges for this itinerary Origin and destination for checked 1st bag 2nd bag 1st bag weight and 2nd bag weight and baggage charge charge dimensions dimensions Wed, Nov 15,2023 Houston,TX, US(IAH 35 USD 45 USD 50lbs(23kg)-62in(157cm) 501bs(23kg)-62in(157cm) Intercontinental) to Atlanta, GA, US(ATL) 2 444 4th St tc William P Hobby Airport 1 hr 26 min _ 3-, T Sq • a f r* r Christe Whitley From: United Airlines <Receipts@united.com> Sent: Wednesday, November 15, 2023 8:19 AM To: Christe Whitley Subject: [NON-CoPA] Thanks for your purchase with United UNITED 7.0.1fa Wed, Nov 15, 2023 Thank you for choosing United . A receipt of your purchase is shown below. Please retain this email receipt for your records. Flight 1 of 1 UA1720 Wed, Nov 15,2023 Wed, Nov 15,2023 Houston,TX, US(IAH) Atlanta,GA, US(ATL) Traveler Details FRANK/DONALD eTicket number: 0162337222562 First Checked Bag (0164253912837) IAH-ATL Second Checked Bag (0164253912838) IAH-ATL Purchase Summary Method of payment: Visa ending in 8652 Date of purchase: Wed, Nov 15, 2023 First Checked Bag (Reference Number: 0164253912837): 35.00 Total: 35.00 U S D Additional Purchase Summary Method of payment: Visa ending in 8652 Date of purchase: Wed, Nov 15, 2023 Second Checked Bag(Reference Number: 0164253912838): 45.00 Christe Whitley From: United Airlines <Receipts@united.com> Sent: Sunday, November 19, 2023 7:22 AM To: Christe Whitley Subject: [NON-CoPA] Thanks for your purchase with United Sun, Nov 19, 2023 Thank you for choosing United . A receipt of your purchase is shown below. Please retain this email receipt for your records. Flight 1 of 1 UA6117 Sun, Nov 19,2023 Sun, Nov 19,2023 Atlanta,GA,US(ATL) Houston,TX,US(IAH) Flight Operated by MESA AIRLINES DBA UNITED EXPRESS. Traveler Details FRANK/DONALD eTicket number: 0162337222562 First Checked Bag (0164254893331) ATL-IAH Purchase Summary Method of payment: Visa ending in 8652 Date of purchase: Sun, Nov 19, 2023 First Checked Bag (Reference Number: 0164254893331): 35.00 Total: 35.00 USD 1 Total: 45.00 U S D Feel like a star with STAR ALLIANCE Star Alliance Gold, TOGr-•!=R.BETTER CONNECTED. f� Copyright©2023 United Airlines, Inc.All Rights Reserved E-mail Information Please do not reply to this message using the "reply" address. The information contained in this email is intended for the original recipient only. View our Privacy Policy View our Legal Notices 2 G S`° U.S.General Services Administration FY 2024 Per Diem Rates for Georgia Meats & Incidentals M&IE, rates and breakdown 1 First& M&iE j Continental incidental Lasteav Primary Destination County ' Lunch I Dinner I Total Breakfast/Breakfast Expenses of Trave 7 Athens Clarke $59 $13 S IS 525 $5 $4425 Atiar, a cuitcr 1 $74 , S17 Deia!b51.' �a 5c 7 I Augusta Richmond S59 S13 1 $15 $26 , S5 $44 25 r i f .leky`Isla% Brunswick Glyn., $79 S18 523 S36 SS ; S59.25 Mar etta Cenb $64 $14 SiE $29 S5 S4800 Savannah Chatham 569 515 Si- 531 55 $51.73 Apoiies for all { 1 Standary Rate o`a`�. r, $59 513 witho,t SIS526 55 544.25 specified I 1 rates j L I l I 5- 55.5 0 i — i q 13 -- -I LI to' -- 55.50 Lyft lig A Customer Support Submit a request Service Type Private Lyft(3 seats) Travel Date November 19,2023(Sun) Return Flight Time 11:45(11:45 AM) Return Flight Number UA 6117 Pickup Date November 19,2023(Sun) Pickup Time 09:45(09:45 AM) Luggage Extra Items N/A Price $60.25 Meeting Instructions Departure Meeting Instructions You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number: +18608215320 Arrival Meeting Instructions Please call+18608215320 upon arrival. Booking Summary Lead Passenger Details Name Donald Frank Mobile Number +1 409 365 2062 Email Address christe.whitley@portarthurtx.gov 60.25 x 2 Passengers $120.50 Taxes&Fees p $5.00 Total $125.50 Need help?Call us at(860)821-5320.This call is free 24 hours a day,7 days a week. Refund&Cancellation Policy Pick-Up Time will confirm the best pick-up time for you based on your flight details. To offer you a better browsing experience,we use cookies. By using this site,you agree to our privacy_policy. X 2/4 Reservation ID: 67812 ShuttleFare.com Note:If you need to amend or cancel this reservation please email us at customerservice@shuttlefare.com or call(860)821- 5320. Hyatt Place Atlanta/Centennial Park,300 Atlanta Airport Luckie Street Northwest,Atlanta,GA,USA Confirmation Number 64595 Booking Status Confirmed Lyft IA Customer Support Submit a request Service Type Private Lyft(3 seats) Travel Date November 15,2023(Wed) Landing Flight Time 15:00(03:00 PM) Landing Flight Number UA 1720 Pickup Date November 15,2023(Wed) Pickup Time 15:30(03:30 PM) Luggage Extra Items N/A Price $60.25 Meeting Instructions Departure Meeting Instructions You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number: +18608215320 Arrival Meeting Instructions Please call+18608215320 upon arrival. Hyatt Place Atlanta/Centennial Park,300 Luckie Street Northwest,Atlanta,GA,USA Atlanta Airport Confirmation Number 64596 Booking Status Confirmed affer you a better browsing experience,we use cookies. By using this site,you agree to our privacy_policy. X 1/4 0 0 i r y � N j. . 0 ✓ ` • �f U W L E •0 OM warm LIM I Y f C N CU (13 -N � r ; CD CD S- j "��NxLt' ✓o• (22 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Donald Frank DepartmenUOivison Mayor/City Council Date: 10/9/2023 This is a request approval to travel to: Atlanta GA For the purpose of NLC Sponsoring agency, if applicable 157 / J Departure Date IL I Pr a 3 Return Date. // !E 41 a3 Total working hours away from duty station. Mode of Transportation: Private Vehicle City Vehicle A,r X Other Will be staying at this location. Hyatt Place Tele No' 404-521-000q Estimated Cost: 1) Transportation S 350 00 2) Lodging $1.4eU1g) 11844. 52 3) Meals S A47100 /333.c 0 4) Registration Fee S 8C0 00 1, 5) Mileage S 1 C2 23 / Shuttle S 144 00 Total estimated cost of Trip S4,283-23 Z°It 3..'5 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: 4,035% 3 Are advance funds requested Yes X No If yes. state amount: 358c4St/e.,Q Date Check Needed 11/07/23 Applicable Account Number- 00t-oi-0o1-544000-10-0o V I certify that is,tnp is of an essential at and is required for the proper functioning of this department/office Signed: Date. iQtriIZ'J Signed Date Council Member) (Department Head) ACTION BY CITY MANAGER: APPROVED. NOT APPROVED 335.oa Comment.Amount dispersed-M -2.3 per diem and 102 23 mileage to airport Signed Date (City Manager) NC'.E This form is to be executed for any overnight trip on City Business A detailed expense account is to be promptly submitted after the trip has been completed Routing- Original to City Manager for approval Duplicate will remain in Department files If advance is requested. original will be forNarded to Accounting by Manager's office if approved 4 0 • * EOC . O0 + 18 - 32 + 397 . 68+ 102 . 23 + 333 . 00+ 80 . 00+ 125 . 50+ 125 . 00+ 008 3 • 147 . 730 800 fl0 - 1 , I53 = 22 - 125 \0 - 327 . 6R � E35 ° 23 - 003 225 ° 00