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HomeMy WebLinkAbout(A1) THURMAN BARTIE - $3,808.71 l R46 City of Port Arthur Council-T;avel Expense and Reimbursement Report Page_1_of_1_Pages Name: Thurman Bartle Date of Report: 11/28/2023 Department/Division: Council Date(s) of Trip: 11/15-19/2023 Destination and Purpose of Trip: Atlanta,GA for National League of Cities Congressional Cities Conference Expense Type Date Date Date Date Date Totals 11/14/2023 11/15/2023 11/16/2023 11/17/2023 11/18/2023 11/19/2023 Registration $ 600.00 Lodging $ 1,369.35 Air Fare $ 301.97 Mileage $ 102.23 Taxi $ 84.37 Per Diem $ 55.50 $ 74.00 $ 74.00 $ 74.00 $ 74.00 $ 55.50 $ 407.00 Baggage Shuttle $ 68.30 $ 68.30 $ 136.60 Parking $ 57.19 $ 57.19 Additional Sessions $ 750.00 Total Trip Cost $ 3,808.71 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 1,350.00 Odometer Beg: Prepaid Lodging $ 1,369.35 Odometer End: Shuttle $ 136.60 Total Miles Air Fare $ 301.97 x Rate 0 Subtract: Advanced Amount $ 509.23 Mileage Reimbursement: Equals: Amount Due Councilmember I hereby certify that the above expenditures if positive $ 141.56 represent cash spent for ligitimate city business Amount Due City only, pursuant to ordinanc -13, and do not if negative include items o a re._ Signat • Appr by Co cil Notes and Explanation: The advanced amount included $102.23 for mileage and $407 for per diem. ODI - D I — 6d1L/ ODO .- C:\Users\mayorsec\Documents\Thurman Bartie\ERNLC23ATL NOV 20 2023 POS DEB 2336 1 1 /17/23 1 1099563 - $ 10.94 • UBER *TRIP UBER *TRIP San Francisco t 1 • NOV 20 2023 POS DEB 1943 1 1 /17/23 07577983 - $9.93 • UBER *TRIP UBER *TRIP San Francisco • NOV 16 2023 POS DEB 0009 1 1 /16/23 12372615 - $20.00 • UBER *TRIP UBER *TRIP San Francisco • NOV 20 2023 DBT CRD 0709 11 /19/23 73856053 SQ - $43.50 • • *TAXI Atlanta GA C#0808 ONII. • Christe Whitley From: NLC City Summit <email_confirm@confmail.experient-inc.com> Sent: Thursday, June 29, 2023 3:11 PM To: Thurman Bartle Cc: Christe Whitley Subject: [NON-CoPA] 2023 NLC City Summit Registration Confirmation {NLC232:4574} Nitic 1T ,, summiT ANAL 5,e.404ot oc trn&S NOt'_M BER 18-18 2023 '"'Please do not reply to this e-mail.It was sent from an automated system. ' Thank you for registering for 2023 City Summit We are excited to see you in November! Remember that citysummit nic.orq is your online resource for conference schedule, speakers and special events. This is your official confirmation for conference payment as well as your hotel reservation. Please print this receipt and retain it for your records Changes and additions can be made by clicking the link below. Click here to access your registration Profile Confirmation ID. 4574 Thurman Bill Bartle City of Port Arthur City of Port Arthur PO BOX 1089 Port Arthur, TX 77641-1089 �'112.)� Scan this OR code at any self-service registration counter to print your badge. Valid photo ID will be required. 4574 Registration Details Thurman Bill Bartie Registration Type: NLC Member, Early Bird (Mar 26-Jun 30) Description Item Total Registration (Qty: 1) $600.00 Total Registration Fees: $600.00 Total Registration Paid: ($600.00) Current Balance: $0.00 Housing Details ATLANTA MARRIOTT MARQUIS 265 Peachtree Center Ave NE Phone: 404-521-0000 Atlanta, GA 30303-1208 Fax: 404-586-6098 Status Category Occupancy CONFIRM STANDARD ROOM Adults: 1 Arrival Departure Guests in Room 14 November 2023 19 November 2023 Thurman Bartie Daily Rate Room Tax Deposit $230.00 16.90% Credit Card Guarantee Christe Ned 4185 Resort Fee Occupancy Tax $0.00 $5.00 Per Night Note: Taxes and fees are subject to change without notice Estimated Reservation Charges $1,369.35 Hotel Cancellation Policy A credit card with an expiration date of November 2023 or later is required in order to secure your hotel reservation. Your confirmed hotel may charge a deposit to your credit card equal to one nights room and tax for each reservation This deposit will be charged on or after November 1, 2023. 2 deposit as a late cancellation penalty. Failure to check-in on your scheduled arrival date will result in this same cancellation charge and cancellation of any remaining nights of your reservation. Total Charges Paid Balance Due $0.00 $0.00 $0.00 Financial Summary Total Housing Fees: $0.00 Total Amount Applied to Housing: $0.00 Housing Balance: $0.00 Total of All Fees: $600.00 Total Amount Applied to All Fees: ($600.00) Total Balance Due: $0.00 Payment History Payment#1 06/29/2023—$600.00[ Payment] Christe Ned/MasterCard/ 4185 Payment Allocation 06/29/2023—Applied: Thurman Bartie's Hotel Reservation $0.00 06/29/2023—Applied: Thurman Bartie's Registration $600.00 Total Amount Applied: $600.00 Payment Totals Total Payments: $600.00 Total Refunds' $0 00 Total Net Paid: $600.00 Cancellation Policy All requests must be sent in writing to NLCCS@maritz.com by October 27, 2023, and are subject to a $100 cancellation fee. No partial refunds will be made if you decide not to attend particular functions. No registrations nor cancellations will be accepted by telephone. No 3 (M) CITY OF PORT ARTHUR CITY COUNCIL TRAVEL REQUEST Pre-Travel/Event Form Name of Councilmember: Thurman Bartle Date of Request: 10/6/2023 Request to Attend Conference: NLC Request to Attend Additional Session(s►: See Attached Justification: See attached information Official Dates and limes of Conference: II14/2023 First Day of Registration 3:00 PM Time 1 1:15/2023 First Day of Sessions 9:00 AM Time 11718/2023 Last Day of Sessions 7:00 PM Time Requested Departure Date: 1114 2023 Requested Return Date: 11/19/23 Travel Dates will be determined by Conference/Event Itinerary(please attach). Approved Departure Date: 11 14 2023 Approved Return Date: I I /(i 20'3 Mode of Transportation: I Private Veh City Veh. Air: Rental Veh Will be staying at this location: Tele. No. 404-521-0000 Estimated Cost: 1) Transportation- S 300.00 2) Lodging S 1.369.35 3) Meals $ 407 00 / 4) Conference Registration Fee S 600.00 5) Shuttle Service $ 144.00 Additional sessions $ 750.00 Mileage S 102.23 / 6) Other(specify) Total estimated cost of Trip: $ 3,672.58 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes A No Amount: $ 407 00 Date Check Needed: 10/06/23 Applicable Account Number: t00I--0i--cot-5'4 4D-00-I D—MO I certify that this t ' f ai - ntial nature and is required for the roper functioning of this department. Signed: Age ///�., orDate: al�f Q� Signed: (Cot cilmt er) Date ACTION BY CITY COUNCIL: APPROVED: NOT APPROVED: Commen Please note transportation. lodging,registration and shuttle prices are subject to change. Signed: Date: (City Secretary) NOTE: This form shall he placed on a Regular Meeting agenda of the City Council tor approval before any travel arrangements.registration or hotel accomedations are made. CITY COUNCIL TRAVEL REQUEST Pre-Travel/Event Form Name of Councilmember: Thurman Bartle Date of Request: 10/6/2023 Request to Attend Conference: NLC Request to Attend Additional Session(s): See Attached Justification: See attached information Official Dates and Times of Conference: 11/14/2023 First Day of Registration 3:00 PM Time 11/15/2023 First Day of Sessions 9:00 AM Time 11/18/2023 Last Day of Sessions 7:00 PM Time Requested Departure Date: 11/14/2023 Requested Return Date: 11/19/23 Travel Dates will be determined by Conference/Event Itinerary(please attach). Approved Departure Date: 11.//4/2023 Approved Return Date: 11/19/2023 Mode of Transportation: 1 Private Veh. City Veh. Air X Rental Veh. Will be staying at this location: -- o t Tele. No. 404-521-0000 Estimated Cost: I) Transportation- $ 300.00 2) Lodging $ 1,369.35 3) Meals $ 407.00 4) Conference Registration Fee $ 600.00 5) Shuttle Service $ 144.00 Additional sessions $ 750.00 Mileage $ 102.23 6) Other(specify) Total estimated cost of Trip: $ 3,672.58 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No Amount: $ 407.00 Date Check Needed: 10/06/23 Applicable Account Number: I certify that this tr. f ential nature and is required for the roper functioning of this department. Signed: Date: '11JG�1 Signed: (Co cilm er) 1 r�F Date: ACTION BY CITY COUNCIL: APPROVED: NOT APPROVED: ( J Commen Please note transportation,lodging,registration and shuttle prices are subject to change. Signed: Date: (City Secretary) NOTE: This form shall be placed on a Regular Meeting agenda of the City Council for approval before any travel arrangements,registration or hotel accomedations are made. MARRIOTT ATLANTA MARRIOTT MARQUIS GUEST FOLIO 1501 BARTIE/THURMAN 230.00 11/19/23 11:00 11857 50855 ROOM NAME RATE DEPART TIME ACCT# GROUP GK CITY OF PORT AUTHER 11/14/23 09:54 TYPE PO BOX 1089 ARRIVE TIME 397 PORTARTHUR TX 776411089 PASSPORT: ROOM VSXXXXXXXXXXXX0808 MBV#: CLERK ADDRESS PAYMENT I DATE REFERENCES CHARGES CREDITS BALANCES DUE 11/12 ADVDP-MC 1369.35 PAYMENT RECEIVED BY MASTER CARD XXXXXXXXXXXX4185 11/14 ROOM GP 501, 1 230.00 11/14 STATE TX 501, 1 20.47 A 11/14 CITY TAX 501, 1 18.40 B 11/14 GA RMFEE 501, 1 5.00 H 11/15 M STORE 81931501 31.45 11/15 ROOM GP 501, 1 230.00 11/15 STATE TX 501, 1 20.47 A 11/15 CITY TAX 501, 1 18.40 B 11/15 GA RMFEE 501, 1 5.00 H 11/16 RM SERV 20271501 25.05 11/16 ROOM GP 501, 1 230.00 11/16 STATE TX 501, 1 20.47 A 11/16 CITY TAX 501, 1 18.40 B 11/16 GA RMFEE 501, 1 5.00 H 11/17 ROOM GP 501, 1 230.00 11/17 STATE TX 501, 1 20.47 A 11/17 CITY TAX 501, 1 18.40 B 11/17 GA RMFEE 501, 1 5.00 H 11/18 M STORE 97231501 8.47 11/18 ROOM GP 501, 1 230.00 11/18 STATE TX 501, 1 20.47 A 11/18 CITY TAX 501, 1 18.40 B 11/18 GA RMFEE 501, 1 5.00 H 64.97 SUMMARY OF TAXES DESCRIPTION TAXED TAX AMOUNT A 8.9%STP,TE TAX .00 102.35 NET CHARGES TAX CREDITS FOLIO 1331.97 102.35 1369.35 64.97 See our"Privacy &Cookie Statement" on Marriott.com As a Marriott Bonvoy member,you could have earned points towards your free dream vacation today.Start earning points and elite status, plus enjoy exclusive member offers. Enroll today at the front desk. See https://members.marriott.com for more information ATLANTA MARRIOTT MARQUIS L265 PEACHTREE CENTER ATLANTA GA 30303 MARRIOTT Treat yourself to the comfort of Marriott Hotels in your home.Visit ShopMarriott.com. This statement is your only receipt.You have agreed to pay in cash or by approved personal check or to authorize us to charge your credit card for all amounts charged to you.The amounts shown in the credit column opposite any credit card entry in the reference column above will be charged to the credit card number set forth above.(The credit card company will bill in the usual manner.)If for any reason the credit card company does not make payment on this account,you will owe us such amount.If you are direct billed,in the event payment is not made within 25 days after check-out,you will owe us interest from the check-out date on any unpaid amount at the rate of 1.5%per month(ANNUAL RATE 18%),or the maximum allowed by law,plus the reasonable cost of collection,including attorney fees. Signature X Christe Whitley From: Southwest Airlines <southwestairlines@ifly.southwest.com> Sent: Thursday, December 14, 2023 11:21 AM To: Christe Whitley Subject: [NON-CoPA] You're going to Atlanta on 11/14 (2YBQOW)! Here's your itinerary&receipt.See ya soon! View our mobile site'View in browser Manage Flight ! Flight Status I My Account Hi Thurman, We're looking forward to flying together! It can't come soon enough. Below you'll find your itinerary, important travel information, and trip receipt. See you onboard soon! NOVEMBER 14 - NOVEMBER 19 HOU -1 ATL Houston (Hobby) to Atlanta 2YBQOW Confirmation date: 10/25/2023 Confirmation # PASSENGER Thurman Bartie RAPID REWARDS# 20119969715 TICKET# 5262217294000 EST. POINTS EARNED 1,520 Rapid Rewards®points are only estimations. Your itinerary Flight 1: Tuesday, 11/14/2023 Est. Travel Time: 1 h 50m Wanna Get Awav® DEPARTS ARRIVES FLIGHT# 0564 HOU 06:05AM f ATL 08:55AM Houston (Hobby) Atlanta Flight 2: Sunday, 11/19/2023 Est. Travel Time: 2h 15m Wanna Get Away® 1 DEPARTS ARRIVES FLIGHT# 0163 ATL 10:55AM HOU 12:10PM tlanta Houston (Hobby) Payment information Total cost Payment Air- 2YBQOW Mastercard ending in 4185 Base Fare $ 253.18 Date: October 25. 2023 U.S. Transportation Tax $ 18.9C' Payment Amount: $301.97 U.S. 9/11 Security Fee $ 11,20 U.S. Flight Segment Tax $ 9.60 U.S. Passenger Facility Chg $ 9.00 Total $ 301.97 Fare rules:It you aeoice to make a onange to youf current,t,nera,y it may result in a rate increase Your ticket number:5262217294000 All your perks, all in one place. (Plus a few reminders.) IIWanna Get Away®fare: Your two bags fly free®, no change or cancel fees, and 6X Rapid Rewards®points. NEW— Free same-day standby (taxes and fees may apply). Learn more. -` Make sure you know when to arrive at your airport. Times vary by city. isIf your plans change, cancel your reservation at least 10 minutes before the original scheduled departure time of your flight to receive a flight credit. If you don't cancel your reservation in time, your funds will be forfeited. Prepare for takeoff Use our app to make changes to 13 your trip, get a boarding pass, & more. o CI X 2 to William P Hobby Airport 1 hr 26 min IRS reimbursement $60.34 21 rn es Head to and 4th St Co `o- 39 / t�-T a Then 0.01 miles ! 164. I V Old( T_;rr right - "' 5t. - 2n 0 05 miles right = r` 4-. it Turn let; 0'7. CO' for _ 2 '"en 0.2 miles ghr on.. T}en 0 9 miles -~ left onto , r> _ T._ - t` es 1 ^e- 2 _ T 4.S. General Services Administration FY 2024 Per Diem Rates for Georgia Meals& Incidentals (M&IE) rates and breakdown First& Primary Destination Count M&IE Continental Incidental LastDay y Lunch Dinner Total Breakfast/Breakfast Expenses of Travel Athens Clarke $59 $13 $15 $26 $5 $44.25 Atlanta Fulton/ Dekalb $74 $17 $18 $34 $5 $55.50 Augusta Richmond 1559 ( $13 $15 $26 $5 $44,25 Jekyll Island ; 1 l Brunswick Glynn 1579 $18 520 $36 $5 $59.25 Marietta Cobb $64 $14 $16 $29 55 $48.00 Savannah Chatham $69 $16 $17 $31 155 S51.75 Applies ! I for all Standard Rate locations without $59 $13 $15 $26 $5 $44.25 specified 1 rates I 1 lI— 55. 5D I li - -t 4 I S -- --1 1 l 6} -- 5 5 5 D about:blank 1'1 r� U.S,General Services Administration • FY 2024 Per Diem Rates for Georgia Meals& Incidentals (M&IE) rates and breakdown 1 { First& i M&IE Continental Incidental LastDay 1 Primary Destination County Total Breakfast/Breakfast Lunch Dinner Expenses of Travel ' Athens Clarke 559 $13 $15 $26 55 $44.25 Fulton ' Atlanta Dekalb/ $74 I $17 $18 $34 $5 $55.50 Augusta Richmond $59 S13 $15 $26 $5 $44.25 Jekyll Island r Brunswick Glynn $79 518 $20 536 1 $5 559.25 1 Marietta Cobb 1 $64 ( $14 $16 ; $29 $5 j $48.00 Savannah Chatham 569 1 $16 $17 $31 $5 $51.75 Applies ' for all Standard Rate locations $59 S13 without 515 526 $5 $44.25 specified i rates I t i 1 q 55, 5 D t5- 1ti . t t# _ -t 4 i ✓1 --- 144 1 s -- --1 Li tc\ -- 55.50 about:blank 1 CITY OF PORT ARTHUR, TEXAS CHECK REQUEST _. ah PAYEE: Thurman Bartie {,1 ` 4135 39th St. NOV 13 7023 Port Arthur, TX 77642 ACCOUNTING DATE: As�---- DEPT/DIV: Mayor / Council AMOUNT: $102 .23 ACCOUNT NO: 001-01/001-5440-00-10-000 Special Handling Instructions: Mileage for NLC, as it was not included in his advanced amount. Multi-Account Distribution Account No. Amount Approved By: :'ia f/fphJ?L ` Y, .„../1(v 1 /Irk) Department Director: Accounting Supervisor: Lyft t rt Customer Submit a request Support Service Type Private Lyft (3 seats) Travel Date November 19,2023(Sun) Return Flight Time 10:45(10:45 AM) Return Flight Number WN 163 Pickup Date November 19,2023(Sun) Pickup Time 07:45(07:45 AM) Luggage Extra Items N/A Price S65.8 Meeting instructions Departure Meeting Instructions You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number: 4-18608215320 Arrival Meeting Instructions Please call+18608215320 upon arrival. 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Atlanta Marriott Marquis, Booking Summary Atlanta Airport Peachtree Center Avenue Northeast,Atlanta,GA,USA Lead Passenger Details Confirmation Number 64591 Name Thurman Bartle Booking Status Confirmed Mobile Number +1 409 736 6469 Email christe.whitley@portarthurtx.gov Address Lyft 131.6 .x 1 Passenger $131.60 NA Customer Submit a request Support Taxes a Fees p $5.00 Service Type Private Lyft (3 seats) Total $136.60 Need help' (860)821 Travel Date November 14,2023(Tue) 5320 Landing Flight Time 09:00(09:00 AM) Landing Flight Number WN 564 Pickup Date November 14,2023(Tue. Refund&Cancellation Policy Pickup Time 09:30(09:30 AM) Pick Up Time vdill confirm the best pick-up time for Luggage you based on your flight details. Extra Items N/A Price S65.8 Meeting Instructions Departure Meeting Instructions You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number: +18608215320 Arrival Meeting Instructions Please call+18608215320 upon arrival. Atlanta Marriott Marquis, Peachtree Center Avenue Atlanta Airport Northeast,Atlanta,GA,USA Confirmation Number 64592 Booking Status Confirmed To offer you a better browsing experience,we use cookies. By using this site,you agree to our privacy_policy. X 1/2 The Parking Spot 8707 Airport Blvd 713.910.0200 HOUICNT21 11/14/2023 4:52 AM HOU1CS101 11/19/2023 12:54 PM Sequence # 3001052311191239 Cashier Number 100348006 Transaction Number 33k5w Approved Sale 632287 Covered self-park 6d Covered self-park 6d $54.00 **Discount ($5.40) Airport U e Recovery Fee $4,23 :a)e 1a $4.36 Covered self-park Total $57,19 Amount Due $57.19 Charged to Visa 0808 $57.19 ** Coupon Discount * applied Have a great day! Reserve for our best rates! Visit www,thepa rk i ngspot,copi Business traveler? Connect your Spot Club account to automatically send receipts to Concur, Certify or Fxpensify www,theparkingspot,.com/expense Retain this copy for statement validation Customer Copy