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HomeMy WebLinkAbout(A2) THOMAS KINLAW - $2,668.11 City of Port Arthur Council -Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Thomas Kinlaw Date of Report: 11/28/2023 Department/Division: Council Date(s) of Trip: 11/15-19/2023 Destination and Purpose of Trip: Atlanta,GA for National League of Cities Congressional Cities Conference Expense Type Date Date Date Date Date Totals 11/15/2023 11/16/2023 11/17/2023 11/18/2023 11/19/2023 Registration $ 600.00 si Lodging $ 1,184.32 Air Fare $ 286.96 Mileage $ 102.23 V Taxi Per Diem $ 55.50 $ 74.00 $ 74.00 $ 74.00 $ 55.50 $ 333.00 ,/ Baggage $ 25.00 $ 25.00 v Shuttle $ 68.30 $ 68.30 $ 136.60 Parking Total Trip Cost $ 2,668.11 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 600.00 Odometer Beg: Prepaid Lodging $ 1,184.32 Odometer End: Shuttle $ 136.60 Total Miles Air Fare $ 286.96 x Rate 0 Subtract: Advanced Amount $ 435.23 Mileage Reimbursement: Equals: Amount Due Councilmember I hereby certify that the above expenditures if positive $ 25.00 represent cash spent for ligitimate city business Amount Due City only, pursuant to ordinance 08-13, and do not if negative include item of a personal na_ture.i s* Signature: OW (6—'�'- rl Approved by Council Notes and Explanation: The advanced amount included $102.23 for mileage and $333 for per diem. C:\Users\mayorsec\Documents\Thomas Kinlaw\ERNLC23ATL Christe Whitley From: NLC City Summit <email_confirm@confmail.experient-inc.com> Sent: Friday, December 1, 2023 10:22 AM To: Christe Whitley Subject: [NON-CoPA] 2023 NLC City Summit Registration Confirmation {NLC232:4578} 6, Ak,,, N Lc i , summIT NATIONAL LEAGUE OF CITIES ATATLANTA NOVEMBER 16-18 2023 *** Please do not reply to this e-mail. It was sent from an automated system. *** Thank you for registering for 2023 City Summit. We are excited to see you in November! Remember that citysummit.nlc.orq is your online resource for conference schedule, speakers and special events. This is your official confirmation for conference payment as well as your hotel reservation. Please print this receipt and retain it for your records. Changes and additions can be made by clicking the link below. Click here to access your registration Profile Confirmation ID: 4578 Thomas Kinlaw City of Port Arthur City of Port Arthur PO BOX 1089 Port Arthur, TX 77641-1089 . ❑� Scan this QR code at any self-service registration counter to print your badge. Valid photo ID will be required. ❑� . 4578 Registration Details 1 Thomas Kinlaw Registration Type: NLC Member, Early Bird (Mar 26 - Jun 30) Description Item Total Registration (Qty: 1) $600.00 Closing General Session & Delegates Luncheon (Qty: 1) $0.00 NOV 18 2023 12:00PM Expo Hall Welcome Reception (Qty: 1) $0.00 NOV 15 2023 5:00PM Total Registration Fees: $600.00 Total Registration Paid: ($600.00) Current Balance: $0.00 Housing Details OMNI HOTEL AT CNN CENTER 190 Marietta Street NW Phone: 404-659-0000 Atlanta, GA 30303 Fax: 404-525-5050 Your confirmation number from the hotel for this reservation is: 40054009422 Status Category Occupancy CONFIRM STANDARD ROOM Adults: 1 Arrival Departure Guests in Room 15 November 2023 19 November 2023 Thomas Kinlaw Daily Rate Room Tax Deposit $249.00 16.90% Credit Card Guarantee Christe Ned 4185 Resort Fee Occupancy Tax $0.00 $5.00 Per Night Note: Taxes and fees are subject to change without notice Estimated Reservation Charges $1,184.32 Hotel Cancellation Policy A credit card with an expiration date of November 2023 or later is required in order to secure your hotel reservation. Your confirmed hotel may charge a deposit to your credit card equal to 2 1 one night's room and tax for each reservation. This deposit will be charged on or after November 1, 2023. Cancellation within 48 hours of your scheduled arrival will result in forfeiture of your entire deposit as a late cancellation penalty. Failure to check-in on your scheduled arrival date will result in this same cancellation charge and cancellation of any remaining nights of your reservation. Total Charges Paid Balance Due $0.00 $0.00 $0.00 Financial Summary Total Housing Fees: $0.00 Total Amount Applied to Housing: $0.00 Housing Balance: $0.00 Total of All Fees: $600.00 Total Amount Applied to All Fees: ($600.00) Total Balance Due: $0.00 Payment History Payment#1 06/29/2023 —$600.00 [ Payment] Christe Ned / MasterCard /************4185 Payment Allocation 06/29/2023—Applied: Thomas Kinlaw's Registration $600.00 Total Amount Applied: $600.00 Payment Totals Total Payments: $600.00 Total Refunds: $0.00 Total Net Paid: $600.00 Cancellation Policy All requests must be sent in writing to NLCCSmaritz.com by October 27, 2023, and are subject to a $100 cancellation fee. No partial refunds will be made if you decide not to attend 3 particular functions. No registrations nor cancellations will be accepted by telephone. No cancellations will be accepted after October 27, 2023. Substitutions are permitted and can be made at any time. Group Registration Policy Groups of five or more will receive a complimentary sixth registration, provided the registrations are paid in full. To receive the group incentive, all individuals must register at the same time. After Group Registration is completed, each team member will receive a confirmation. Group Cancellation Policy No refunds will be given to those who previously registered as individuals. Group registrations do not apply to these registration categories: spouse, student, youth chaperone or youth delegates. Substitutions are welcome. All changes and cancellation requests must be made in writing to NLCCS@maritz.com. Questions? For registration or housing information corrections, please contact: NLC Registration and Housing Center Information do Maritz Global Events Phone: 747-226-7785 Email: NLCCS@maritz.com Maritz Privacy Policy I Maritz Terms of Use 4 If you have any questions about your bill, please come to the front desk. If you have any comments regarding your stay, please direct them to our Front Office, at atIcnn.fo2(a�omnihotels.com. We hope you have enjoyed your stay with us and look forward to having you as our guest again soon! Omni Hotel & Resorts reservations@omnihotels.com Receipt for Thomas Kinlaw CONFIRMATION # 40054009422 Omni Atlanta Hotel at Centennial Park Room No: 2754 100 CNN Center Nights: 4 nights Atlanta GA US 30303 Arrival: 11/15/2023 Phone: 404-659-0000 Departure: 11/19/2023 Date Item Amount 11-15-2023 Deposit Transfer -1184.32 USD 11-15-2023 Room Charge 249.00 USD 11-15-2023 8.9% State Tax 22.16 USD 11-15-2023 8% City Occupancy Tax 19.92 USD 11-15-2023 $5 Hotel Motel Fee 5.00 USD 11-16-2023 Room Charge 249.00 USD 11-16-2023 8.9% State Tax 22.16 USD 11-16-2023 8% City Occupancy Tax 19.92 USD 11-16-2023 $5 Hotel Motel Fee 5.00 USD 11-17-2023 Room Charge 249.00 USD 11-17-2023 8.9% State Tax 22.16 USD 11-17-2023 8% City Occupancy Tax 19.92 USD 2 11-17-2023 $5 Hotel Motel Fee 5.00 USD 11-18-2023 Room Charge 249.00 USD 11-18-2023 8.9% State Tax 22.16 USD 11-18-2023 8% City Occupancy Tax 19.92 USD 11-18-2023 $5 Hotel Motel Fee 5.00 USD Total Due 0.00 USD PRIVACY POLICY Please add reservations@omnihotels.com to your address book to ensure our emails reach your inbox. This email was sent to christe.whitley@portarthurtx.gov ©2023 Omni Hotels& Resorts 4001 Maple Avenue, St. 500 Dallas,TX 75219 3 Christe Whitley From: Southwest Airlines <southwestairlines@ifly.southwest.com> Sent: Wednesday, October 18, 2023 4:28 PM To: Christe Whitley Subject: [NON-CoPA] You're going to Atlanta on 11/15 (4TMJS2)! Here's your itinerary&receipt.See ya soon! View our mobile site!View in browser Manage Flight Flight Status My Account Hi Thomas, We're looking forward to flying together! It can't come soon enough. Below you'll find your itinerary, important travel information, and trip receipt. See you onboard soon! NOVEMBER 15 - NOVEMBER 19 HOU Fl ATL Houston (Hobby) to Atlanta Confirmation #4TMJS2 Confirmation date: 10/18/2023 PASSENGER Thomas Kinlaw RAPID REWARDS# Join or Log in TICKET# 5262215172348 EST. POINTS EARNED 1,436 Rapid Rewards®points are only estimations. Your itinerary Flight 1: Wednesday, 11/15/2023 Est. Travel Time: 1 h 55m Wanna Get Away® DEPARTS ARRIVES FLIGHT# 2691 HOU 12:20PM ATL 03:15PM Houston (Hobby, Atlanta Flight 2: Sunday, 11/19/2023 Est. Travel Time: 2h 15m Wanna Get Away® 1 DEPARTS ARRIVES FLIGHT# 0163 ATL 10:55AM J . HOU 12:10PM Atlanta Houston (Hobby Payment information Total cost Payment Air -4TMJS2 Mastercard ending in 4185 Base Fare $ 239.22 Date October 18, 2023 U.S. Transportation Tax $ 17.94 Payment Amount: $286.96 U.S. 9/11 Security Fee $ 11.2C U.S. Flight Segment Tax $ 9.6C U.S. Passenger Facility Chg $ 9.00 Total $ 286.96 Fare rules:it you decide to make a cnange to your current itinerary it may result in a tare increase. Your ticket number:5262215172348 All your perks, all in one place. (Plus a few reminders.) EriWanna Get Away®fare: Your two bags fly free®, no change or cancel fees, and 6X Rapid Rewards®points. NEW— Free same-day standby (taxes and fees may apply). Learn more. Make sure you know when to arrive at your airport. Times vary by city. EsIf your plans change, cancel your reservation at least 10 minutes before the original scheduled departure time of your flight to receive a flight credit. If you don't cancel your reservation in time, your funds will be forfeited. Prepare for takeoff Use our app to make changes to your trip, get a boarding pass, & more. © Don't miss out on automatic check-in 2 Reservation ID: 67811 ShuttleFare.com Note:If you need to amend or cancel this reservation please email us at customerservice(6 shuttlefare.com or call(860)821- 5320. Atlanta Airport 100 CNN Center,Atlanta,GA 30303,United States of America Confirmation Number 64593 Booking Status Confirmed Lyft Igt Customer Support Submit a request Service Type Private Lyft(3 seats) Travel Date November 15,2023(Wed) Landing Flight Time 15:15(03:15 PM) Landing Flight Number WN 1220 Pickup Date November 15,2023(Wed) • Pickup Time 15:45(03:45 PM) Luggage Extra Items N/A Price $65.8 Meeting Instructions r Departure Meeting Instructions You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number: +18608215320 Arrival Meeting Instructions Please call+18608215320 upon arrival. 100 CNN Center,Atlanta,GA 30303,United States of America Atlanta Airport Confirmation Number 64594 Booking Status Confirmed To offer you a better browsing experience,we use cookies. By using this site,you agree to our privacy_policy. X 1/4 Lyft Customer Support Submit a request Service Type Private Lyft(3 seats) Travel Date November 19,2023(Sun) Return Flight Time 10:45(10:45 AM) Return Flight Number WN 0163 Pickup Date November 19,2023(Sun) Pickup Time 07:45(07:45 AM) Luggage Extra Items N/A Price $65.8 Meeting Instructions Departure Meeting Instructions You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number: +18608215320 Arrival Meeting Instructions Please call+18608215320 upon arrival. Booking Summary Lead Passenger Details Name Thomas Kinlaw Mobile Number +1 409 543 2833 Email Address christe.whitley @portarthurtx.gov 65.8 x 2 Passengers 8131.60 Taxes&Fees p $5.00 Total $136.60 Need help?Call us at(860)821-5320.This call is free 24 hours a day,7 days a week. Refund&Cancellation Policy Pick-Up Time will confirm the best pick-up time for you based on your flight details. To offer you a better browsing experience,we use cookies. By using this site,you agree to our privacy_policy.. X 2/4 (1 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Thomas Kinlaw Departrnent/Divison Mayor/City Council Date. 10/9/2023 This is a request approval to travel to Atlanta, GA For the purpose of NLC Sponsoring agency if applicable Departure Date. 11/14/23 Return Date: 11119/23 Total working hours away from duty station. Mode of Transportation Private Vehicle. City Vehicle A!r X Other Will be staying at this location: Omni Tele No 404-659-0000 Estimated Cost 1) Transportation $ 350.00 2) Lodging $4-4$Orifpl` 4.6a 3) Meals •N $ 7.0d438 .°° 4) Registration Fee $ 600.00 1 5) Mileage S 102.23 ✓ - Shuttle $ 144.00 Total estimated cost of Trip $3,883'.F>a 2.11 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advan funds requested Yes X No if yes state amount: 3 v Date Check 11/07/23 Applicable Account Numoer co a1-oo1-544o-OG-10-3c ✓ i certify that this trip is n essential nature and is required for the proper functioning of this department/office Signed. ‹J t' Date: /6/10 k3 Signed: Date: (Council Member) (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED s3s Comment Amount disperses-4& 23 per diem anc 102 23 mileage to a root Signed Date (City Manager) NOTE This form is to be executed for any overnight-trip on City Business. A detailed expense account is tc be promptly submitted after the tap has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files If advance is requested original will be forwarded to Accounting by Manager's office. if approved. A S" US. General Services Admtnfstrat•on FY 2024 Per Diem Rates for Georgia Meals& Incidentals (M&IE) rates and breakdown First& Primary Destination County M&IE Continental ! incidental LastDay Total i Breakfast/Breakfast Lunch Dinner Expenses of 1 Travel Athens I Ciarke 559 513 S15 526 55 344 25 ALian a ` 74 S17 r Augusta Richmond 559 i S13 S15 526 i 55 544 25 Jekyi'Isla^c: t Brunswick Glyn- 579 518 52; 536 S5 ;59 25 Marerta Coob 1 564 $ 4 $i6 S29 S5 S48 CO I Savannah Chatham 569 S:S 517 { 531 55 S51.75 1 Apciies fora(! Standard Rate !czatior s S59 513 S15 S26 57 344 25 without specified { I rates { j 15- _ ' (- 14 11 -- 1 about b!a^.k 444 4th St to William P Hobby Airport I hr 26 min 4 _ . _ r+ 4-1 --1 n (0 _,--I v) > 73 v) I i =-- m ED -0 * 0 o .-- c 0 > (I) r—t• r--1- ---- n > a CI * Ni) m :.i 2C) --t — 0 c< --1 Crj 0 —I (D > • '0 > .r1- -c Z -17) a) G) --` ci.) .-- Q _. 0) a) = n (/) 0 i 4 , _ >— (J•) ........, m L.D U1 f.D (.".I -i , ta) 00 0 0 .4==. 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