HomeMy WebLinkAboutPR 23537: AMENDMENT #2 TRAYLOR AND ASSOCIATES, INC. 4
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INTEROFFICE MEMORANDUM
Date: January 8, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Pam Langford, Assistant City Manager
RE: P. R. No. 23537
Introduction:
P. R. #23537 seeks the City Council's approval to authorize amendment#2 for an additional year
and nine-month contract extension with Traylor and Associates, Inc. to administer the Hurricane
Harvey Community Development Block Grant—Non-Housing Project- Infrastructure Program.
Due to unforeseen circumstances such as COVID-19, staff changes,and extensive communication
with the Federal Emergency Management Agency (FEMA), the Infrastructure Grant is still
underway. Therefore, a contract extension is requested for Traylor and Associates to continue
administering said Infrastructure Program with no additional budgetary impact.
Background:
Pursuant to Resolution No. 18-536, the City Council approved a three (3) year contract with
Traylor and Associates, Inc.
Resolution # 22-005 amended Traylor and Associates' contract expiration date from January 29,
2022,to January 30, 2024.
Traylor and Associates have requested an amendment that will grant an additional year and nine
months to complete the CDBG-DR projects and close out the Hurricane Harvey Infrastructure
Grant with the Texas General Land Office. If the amendment is approved,the contract termination
date will be extended until September 30, 2025.
The Texas General Land Office has allocated $11,294,842 to the City of Port Arthur for the
following drainage projects:
1. Lake Arthur Detention Pond
2. El Vista Drainage Project
3. Port Acres Drainage Project
4. Stonegate Golf Course Drainage Project
Budget Impact:
Account number #148-00-00-8515-00-10-000; PROJECTS DR1P01. DR1P02, DR1P03, AND
DR1 PO4.
Recommendation:
The City Council is recommended to approve P. R.No. 23537, as discussed above.
P. R. # 23537
12/21/2023- MEE
Page 1
RESOLUTION NUMBER
A RESOLUTION AUTHORIZING AMENDMENT #2 TO THE CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND TRAYLOR AND ASSOCIATES,
INC., PROVIDING FOR AN ADDITIONAL YEAR AND NINE-MONTH TERM
FOR THE ADMINISTRATION OF THE COMMUNITY DEVELOPMENT
BLOCK GRANT - DISASTER RECOVERY (CDBG-DR) — HURRICANE
HARVEY NON-HOUSING PROJECTS - INFRASTRUCTURE PROGRAM
GRANT WITH NO ADDITIONAL BUDGETARY IMPACT AMOUNT.
WHEREAS,the City of Port Arthur received the U.S. Department of Housing and Urban
Development Community Development Block Grant — Disaster Recovery (CDBG-DR) funds.
administered by the Texas General Land Office for damages sustained from the 2017 Hurricane
Harvey flooding event (DR-4332 Disaster Declaration) in the amount of$11,294,842.00 for the
Non—Housing Project- Infrastructure Program; and
WHEREAS,pursuant to Resolution No. 18-536,the City Council authorized an agreement
with Traylor and Associates to administer the CDBG-DR Infrastructure Program in an amount not
to exceed$635,500.00 for a duration of three (3) year term expiring January 29, 2022; and
WHEREAS, pursuant to Resolution No. 22-005, the City Council authorized an
amendment to the agreement with Traylor and Associates to change the contract expiration date
from January 29, 2022,to January 30, 2024; and
WHEREAS, due to unforeseen circumstances such as COVID-19, staff changes, and
extensive communication with the Federal Emergency Management Agency(FEMA),both parties
are respectfully requesting to extend the current contract term until September 30, 2025; and
WHEREAS, the City has been satisfied with the performance of Traylor and Associates
and deems it in the best interest of the citizens to grant the extension.
P. R. # 23537
12/21/2023- M E E
Page 2
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to extend the
agreement termination date to September 30, 2025, with no additional budgetary impact.
Section 3. That a representative of Traylor and Associates, Inc. will sign this Resolution
agreeing to the contract amendment.
Section 4. That a copy of the caption of this Resolution be spread upon the minutes of the
City Council.
READ, ADOPTED AND APPROVED this day of
A. D., 2024 at a Regular Meeting of the City Council of the City of Port
Arthur, Texas by the following vote: AYES:
MAYOR: ;
;
NOES:
THURMAN 'BILL" BARTIE,
MAYOR
i
P. R.#23537
12/21/2023- MEE
Page 3
ATTEST:
SHERRI BELLARD
CITY SECRETARY
APPROVED FOR FORM:
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AL 4' t1)TIZEN
CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
RONALD BURTON,
CITY MANAGER
PAMELA LANGFORD,
ASSISTANT CITY MANAGER
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LYNDA BOSWELL
DIRECTOR OF FINANCE
bi.ttia JAIL,-
CLIFTON WILLIAMS
PURCHASING MANAGER
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P. R.#23537
12/21/2023- MEE
Page 4
AGREED TO:
TRAYLOR AND ASSOCIATIONS, INC.
By:
Printed Name
Title