HomeMy WebLinkAboutPR 23532: 101 H.O. MILLS BOULEVARD RECONSTRUCTION DESIGN City of Port Arthur
Transit Department
Memorandum
To: Ron Burton,City Manager
From: Ivan Mitchell,Transit Director 4k
Date: December 21,2023
Re: P.R 23532—101 H.O.Mills Boulevard Reconstruction Design
Nature of Request: Authorize the City Manager to execute a contract with the Solco Group,LLC
(TSG)for engineering and design services for the entrance driveway reconstruction and drainage
repairs at 101 H.O.Mills Boulevard.
Background: The City of Port Arthur's H.O.Mills maintenance/operations complex serves several
City departments including fleet,parks and recreation, solid waste,and police. The entrance at 101
H.O.Mills Boulevard is utilized by employees daily as they transport and operate equipment and/or
vehicles to and from the facility.
In March 2023,TSG completed a cursory review of the City of Port Arthur's Maintenance Facility on
H.O.Mills Boulevard,including the driveway located at 101 H.O. Mills Boulevard. In subsequent
conversations between TSG and City officials it was determined the driveway has surpassed its useful
life and needs a substantial reconstruction. The entrance driveway shows signs of pavement distress
and/or failure and requires partial and full depth reconstruction. The drainage system is also likely
affected by the pavement failures.A detailed scope of the services to be performed by TSG is
included in the council packet.
This project is critical to maintaining the City's vehicle and equipment fleet in a state of good repair as
it helps with its useful life preservation. The failing driveway has the potential to cause significant
damage to City assets.This will further ensure Port Arthur has safe,dependable and aesthetically
pleasing vehicles and equipment to carry out services in the City.
Proposed Resolution No.23532 will authorize the City Manager to execute a contract with TSG,for
engineering and design services for the City's driveway reconstruction and drainage repairs at 101
H.O.Mills Boulevard in the amount not to exceed$38,448.00.
Recommendation: It is recommended that the City Council approve P.R.23532 to execute a contract
with the Solco Group,LLC(TSG)for engineering and design services for the entrance driveway
reconstruction and drainage repairs at 101 H.O. Mills Boulevard in the amount not to exceed
$38,448.00.
Budgetary/Fiscal Effect: Funding to pay for the design and engineering services is available in
Account Funds available in 307-21-049-8512-00-10-000,PROJECT BU0010, STRING—CON.
P.R. No. 23532
12/22/2023 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT WITH THE SOLCO GROUP, LLC OF PORT ARTHUR, TEXAS FOR
ENGINEERING AND DESIGN SERVICES FOR THE CITY OF PORT ARTHUR'S
DRIVEWAY RECONSTRUCTION AND DRAINAGE REPAIRS AT 101 H.O. MILLS
BOULEVARD IN THE AMOUNT OF $38,448.00; FUNDING IS AVAILABLE IN
ACCOUNT NO. 307-21-049-8512-00-10-000, PROJECT BU0010, STRING—CON
WHEREAS, the Solco Group, LLC (TSG), has completed a cursory review of the City of Port
Arthur's Maintenance Facility on H.O. Mills Boulevard; and,
WHEREAS, TSG brought to light several infrastructure items that had exceeded their useful life
and require further review including the driveway at 101 H.O. Mills Boulevard; and,
WHEREAS, the City Manager and PAT recommend City Council approve P.R. 23532 to
execute a contract with TSG for engineering and design services for the entrance driveway reconstruction
and drainage repairs at 101 H.O. Mills Boulevard in the amount not to exceed $38,448.00, a copy of the
fees and scope is attached hereto as Exhibit"A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
THAT,the facts, and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to execute a contract with the Solco Group, LLC
of Port Arthur, Texas for engineering and design services for the entrance driveway reconstruction and
drainage repairs at 101 H.O. Mills Boulevard in the amount not to exceed$38,448.00, in substantially the
same for as attached hereto as Exhibit"A".
THAT, a copy of the caption of this Resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED this day of 2024 at a Regular
meeting of the City of Port Arthur,Texas by the following vote: AYES:
Mayor: ,
Councilmembers: ,
NOES: .
Thurman"Bill" Bartie, Mayor
P.R. No. 23532
12/22/2023 IM
ATTEST:
Sherri Bellard, City Secretary
APP OVED''A//S TO FORM:
v e 4-eit.01
Val Tizeno, City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
307-21-049-8512-00-10-000
PROJECT#: BU0010, STRING—CON
Ronald Burton Ly da Boswell
City Manager Director of Finance
/_la (,,A,i
Clifton Williams, CPPB Ivan Mitchell
Purchasing Manger Transit Director
P.R. No. 23532
12/22/2023IM
Exhibit "A"
STATE OF TEXAS § CITY OF PORT ARTHUR,TEXAS
§ AGREEMENT FOR PROFESSIONAL SERVICES
COUNTY OF JEFFERSON §
This Agreement for Professional Services Agreement is made by and between the City of
Port Arthur, Texas, a Texas home-rule municipality located in Jefferson County, Texas and The
Solco Group, LLC Of Port Arthur, Texas acting by and through the Parties' authorized
representatives.
Recitals:
WHEREAS, City desires to engage the services of Professional as an independent
contractor and not as an employee in accordance with the terms and conditions set forth in this
Agreement; and
WHEREAS, Professional desires to render professional services in accordance with the
terms and conditions set forth in this Agreement.
NOW, THEREFORE, in exchange for the mutual covenants set forth herein and other
valuable consideration, the sufficiency and receipt of which is hereby acknowledged, the Parties
agree as follows:
Article I
Employment of Professional
Professional will perform as an independent contractor for all services under this
Agreement to the prevailing professional standards consistent with the level of care and skill
ordinarily exercised by members of Professional's profession, both public and private, currently
practicing in the same locality under similar conditions including but not limited to the exercise of
reasonable, informed judgments and prompt, timely action. If Professional is representing that it
has special expertise in one or more areas to be utilized in the performance of this Agreement,then
Professional agrees to perform those special expertise services to the appropriate local, regional
and national professional standards.
Article II
Term
2.1 The term of this Agreement shall begin on the date of execution by all parties and
the work will begin upon the issuance of the Notice to Proceed by the City (the "Effective Date")
and shall remain in effect for a period of One Year or until services are complete, including the
time necessary to develop the project deliverables, subject to change upon request or mutual
agreement(s).
2.2 Professional may terminate this Agreement by giving thirty (30) days prior written
notice to City. In the event of such termination by Professional, Professional shall be entitled to
•
compensation for services satisfactorily completed in accordance with this Agreement prior to the
date of such termination.
2.3 City may terminate this Agreement by giving ten (10) days prior written notice to
Professional. In the event of such termination by City, Professional shall be entitled to
compensation for services satisfactorily completed in accordance with this Agreement prior to the
date of such termination. Upon receipt of such notice from City, Professional shall immediately
terminate working on, placing orders or entering into contracts for supplies, assistance, facilities
or materials in connection with this Agreement and shall proceed to promptly cancel all existing
contracts insofar as they are related to this Agreement.
2.4 Upon notice of termination by Professional or City,Professional shall immediately
surrender all project documents produced by Professional and its subcontractors up to and
including the date on which termination notice was given.
Article III
Scope of Services
3.1 Professional shall perform the services specifically set forth in Exhibit A, attached
hereto and incorporated herein by reference,entitled"Scope of Services." In case of conflict with
the language of ExhibitA and the provisions of this Agreement, the provisions of this Agreement
shall control. Any additional services require the prior approval of the City Council of the City.
3.2 The Parties acknowledge and agree that any and all opinions provided by
Professional represent the best judgment of Professional.
Article IV
Schedule of Work
4.1 Professional agrees to commence services upon written direction from City and to
complete the tasks set forth in Exhibit A, Scope of Services, in accordance with a work schedule
established by City (the "Schedule"),which is attached hereto and incorporated as Exhibit A.
4.2 In the event Professional's performance of this Agreement is delayed or interfered
with by acts of City or others, Professional may request an extension of time for the performance
of same as hereinafter provided, and City shall determine whether to authorize any increase in fee
or price, or to authorize damages or additional compensation as a consequence of such delays,
within a reasonable time after receipt of Professional's request.
4.3 No allowance of any extension of time, for any cause whatsoever, shall be claimed
or made by Professional, unless Professional shall have made written request upon City for such
extension not later than five(5)business days after the occurrence of the cause serving as the basis
for such extension request, and unless City and Professional have agreed in writing upon the
allowance of such additional time.
Page 2 of 11
City of Port Arthur, Texas
Professional Services Agreement
Article V
Compensation and Method of Payment
5.1 City shall pay Professional for the services specifically as set forth in Exhibit A and
in accordance with the Rate Schedule in an amount not to exceed $38,448.00 for said services.
5.2 Each month Professional shall submit to City an invoice supporting the amount for
which payment is sought. Each invoice shall also state the percentage of work completed on the
Project through the end of the then submitted billing period,the total of the current invoice amount,
and a running total balance for the Project to date.
5.3 Within thirty (30) days of receipt of each such monthly invoice, City shall make
monthly payments in the amount shown by Professional's approved monthly invoice and other
documentation submitted.
5.4 Professional shall be solely responsible for the payment of all costs and expenses
related to the services provided pursuant to this Agreement including, but not limited to, travel,
copying and facsimile charges, reproduction charges, and telephone, internet, e-mail, and postage
charges, except as set forth in Exhibit A.
5.5 Nothing contained in this Agreement shall require City to pay for any services that
are unsatisfactory as determined by City or which is not performed in compliance with the terms
of this Agreement, nor shall failure to withhold payment pursuant to the provisions of this section
constitute a waiver of any right, at law or in equity, which City may have if Professional is in
default, including the right to bring legal action for damages or for specific performance of this
Agreement. Waiver of any default under this Agreement shall not be deemed a waiver of any
subsequent default.
Article VI
Devotion of Time,Personnel, and Equipment
6.1 Professional shall devote such time as reasonably necessary for the satisfactory
performance of the services under this Agreement. City reserves the right to revise or expand the
scope of services after due approval by City as City may deem necessary, but in such event City
shall pay Professional compensation for such services at mutually agreed upon charges or rates, (a
copy of the Rate Schedule is attached hereto as Exhibit A),and within the time schedule prescribed
by City, and without decreasing the effectiveness of the performance of services required under
this Agreement. In any event, when Professional is directed to revise or expand the scope of
services under this Agreement, Professional shall provide City a written proposal for the entire
costs involved in performing such additional services. Prior to Professional undertaking any
revised or expanded services as directed by City under this Agreement, City must authorize in
writing the nature and scope of the services and accept the method and amount of compensation
and the time involved in all phases of the Project.
Page 3 of 11
City of Port Arthur, Texas
Professional Services Agreement
1,.
6.2 It is expressly understood and agreed to by Professional that any compensation not
specified in this Agreement may require approval by the City Council of the City of Port Arthur
and may be subject to current budget year limitations.
6.3 To the extent reasonably necessary for Professional to perform the services under
this Agreement, Professional shall be authorized to engage the services of any agents, assistants,
persons, or corporations that Professional may deem proper to aid or assist in the performance of
the services under this Agreement. The cost of such personnel and assistance shall be borne
exclusively by Professional.
6.4 Professional shall furnish the facilities,equipment,telephones, facsimile machines,
email facilities, and personnel necessary to perform the services required under this Agreement
unless otherwise provided herein.
Article VII
Relationship of Parties
7.1 It is understood and agreed by and between the Parties that in satisfying the
conditions and requirements of this Agreement, Professional is acting as an independent
contractor, and City assumes no responsibility or liability to any third party in connection with the
services provided by Professional under this Agreement. All services to be performed by
Professional pursuant to this Agreement shall be in the capacity of an independent contractor, and
not as an agent, servant, representative, or employee of City. Professional shall supervise the
performance of its services and shall be entitled to control the manner, means and methods by
which Professional's services are to be performed, subject to the terms of this Agreement. As
such, City shall not train Professional, require Professional to complete regular oral or written
reports, require Professional to devote his full-time services to City, or dictate Professional's
sequence of work or location at which Professional performs Professional's work, except as may
be set forth in Exhibit A.
Article VIII
Insurance
8.1 Before commencing work, Professional shall, at its own expense, procure, pay for
and maintain during the term of this Agreement the following insurance written by companies
approved by the state of Texas and acceptable to City. Professional shall furnish to the City
Manager certificates of insurance executed by the insurer or its authorized agent stating coverages,
limits, expiration dates and compliance with all applicable required provisions. Certificates shall
reference the project/contract number and be addressed as follows:
City of Port Arthur, Texas
Attention: Ron Burton, City Manager
444 4th Street
Port Arthur, Texas 77640-1089
Page 4 of 11
City of Port Arthur, Texas
Professional Services Agreement
A. Commercial General Liability insurance, including, but not limited to
Premises/Operations, Personal & Advertising Injury, Products/Completed Operations,
Independent Contractors and Contractual Liability, with minimum combined single limits
of $500,000 per occurrence, $500,000 Products/Completed Operations Aggregate, and
$500,000 general aggregate. Coverage must be written on an occurrence form. The
General Aggregate shall apply on a per project basis.
B. Workers' Compensation insurance with statutory limits; and Employers'
Liability coverage with minimum limits for bodily injury: 1) by accident, $100,000 each
accident, and 2) by disease, $100,000 per employee with a per policy aggregate of
$500,000.
C. Business Automobile Liability insurance covering owned, hired and non-
owned vehicles, with a minimum combined bodily injury and property damage limit of
$500,000 per occurrence.
D. Professional Liability Insurance to provide coverage against any claim
which the Professional and all professionals engaged or employed by the Professional
become legally obligated to pay as damages arising out of the performance of professional
services caused by error, omission or negligent act with minimum limits of$1,000,000 per
claim, $1,000,000 annual aggregate
NOTE:If the insurance is written on a claims-made form,coverage shall be continuous(by
renewal or extended reporting period) for not less than thirty-six (36) months
following completion of this Agreement and acceptance by City.
8.2 With reference to the foregoing required insurance, Professional shall endorse
applicable insurance policies as follows:
A. A waiver of subrogation in favor of City, its officials, employees, and
officers shall be contained in the Workers' Compensation insurance policy.
B. The City, its officials, employees and officers shall be named as additional
insureds on the Commercial General Liability policy, by using endorsement CG2026 or
broader.
C. All insurance policies shall be endorsed to the effect that City will receive
at least thirty (30) days notice prior to cancellation, non-renewal, termination, or material
change of the policies.
8.3 All insurance shall be purchased from an insurance company that meets a financial
rating of B+or better as assigned by A.M. Best Company or equivalent.
Page 5 of 11
City of Port Arthur, Texas
Professional Services Agreement
Article IX
Right to Inspect Records
9.1 Professional agrees that City shall have access to and the right to examine any
directly pertinent books, documents, papers and records of Professional involving transactions
relating to this Agreement. Professional agrees that City shall have access during normal working
hours to all necessary Professional facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give
Professional reasonable advance notice of intended audits.
9.2 Professional further agrees to include in subcontract(s), if any, a provision that any
subcontractor agrees that City shall have access to and the right to examine any directly pertinent
books, documents, papers and records of such subcontractor involving transactions related to the
subcontract, and further, that City shall have access during normal working hours to all such
subcontractor facilities and shall be provided adequate and appropriate work space, in order to
conduct audits in compliance with the provisions of this section. City shall give any such
subcontractor reasonable advance notice of intended audits.
Article X
Miscellaneous
10.1 Entire Agreement. This Agreement and any and all Exhibits attached hereto
constitutes the sole and only agreement between the Parties and supersedes any prior or
contemporaneous understandings,written agreements or oral agreements between the Parties with
respect to the subject matter of this Agreement.
10.2 Authorization. Each Party represents that it has full capacity and authority to grant
all rights and assume all obligations granted and assumed under this Agreement.
10.3 Assignment. Professional may not assign this Agreement in whole or in part
without the prior written consent of City. In the event of an assignment by Professional to which
the City has consented, the assignee shall agree in writing with the City to personally assume,
perform, and be bound by all the covenants and obligations contained in this Agreement.
10.4 Successors and Assigns. Subject to the provisions regarding assignment, this
Agreement shall be binding on and inure to the benefit of the Parties and their respective heirs,
executors, administrators, legal representatives, successors and assigns.
10.5 Governing Law and Exclusive Venue. The laws of the State of Texas shall govern
this Agreement, and exclusive venue for any legal action concerning this Agreement shall be in a
District Court with appropriate jurisdiction in Jefferson County, Texas. The Parties agree to
submit to the personal and subject matter jurisdiction of said court.
10.6 Amendments. This Agreement may be amended only by the mutual written
agreement of the Parties.
Page 6 of 11
City of Port Arthur, Texas
Professional Services Agreement
10.7 Severability. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect by a
court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect any
other provision in this Agreement,and this Agreement shall be construed as if such invalid,illegal,
or unenforceable provision had never been contained in this Agreement.
10.8 Survival of Covenants and Terms. Any of the representations, warranties,
covenants,and obligations of the Parties,as well as any rights and benefits of the Parties,pertaining
to a period of time following the termination of this Agreement shall survive termination,
including, but not limited to, Section 3.3, Article X, and, in particular, Sections 10.13 and 10.14.
10.9 Recitals. The recitals to this Agreement are incorporated herein.
10.10 Notice. Any notice required or permitted to be delivered hereunder may be sent by
first class mail, overnight courier or by confirmed telefax or facsimile to the address specified
below, or to such other Party or address as either Party may designate in writing, and shall be
deemed received three (3) days after delivery set forth herein:
If intended for City:
City of Port Arthur, Texas
444 4th Street
Port Arthur, Texas 77640
Attn: Ron Burton, City Manager
Copy to:
City of Port Arthur, Texas
444 4th Street
Port Arthur, Texas 77640
Attn: Val Tizeno, City Attorney
If intended for Professional:
The Solco Group, LLC
549 4TH Street Suite 209A
Port Arthur Texas 77640
10.11 Counterparts. This Agreement may be executed by the Parties hereto in separate
counterparts, each of which when so executed and delivered shall be deemed an original, but all
such counterparts shall together constitute one and the same instrument. Each counterpart may
consist of any number of copies hereof each signed by less than all, but together signed by all of,
the Parties hereto.
10.12 Exhibits. The exhibits attached hereto are incorporated herein and made a part
hereof for all purposes.
10.13 Professional's Liability. Acceptance of the Project Documents by City shall not
constitute nor be deemed a release of the responsibility and liability of Professional,its employees,
Page 7 of 11
City of Port Arthur, Texas
Professional Services Agreement
associates, agents or subcontractors for the accuracy and competency of their designs, working
drawings, specifications or other documents and work; nor shall such acceptance be deemed an
assumption of responsibility by City for any defect in the Project Documents or other documents
and work prepared by Professional, its employees, associates, agents or sub-consultants.
10.14 Indemnification. PROFESSIONAL AGREES TO INDEMNIFY AND HOLD
HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES,
CLAIMS,SUITS,COSTS(INCLUDING COURT COSTS,REASONABLE ATTORNEY'S
FEES AND COSTS OF INVESTIGATION)AND ACTIONS BY REASON OF INJURY TO
OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE
EXTENT CAUSED BY PROFESSIONAL'S NEGLIGENT PERFORMANCE OF
SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY ACT OR OMISSION
ON THE PART OF PROFESSIONAL, ITS OFFICERS, DIRECTORS, SERVANTS,
AGENTS, EMPLOYEES, REPRESENTATIVES, CONTRACTORS,
SUBCONTRACTORS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS
(EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS
OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO THE NEGLIGENCE OF
THE CITY). IF ANY ACTION OR PROCEEDING SHALL BE BROUGHT BY OR
AGAINST CITY IN CONNECTION WITH ANY SUCH LIABILITY OR CLAIM, THE
PROFESSIONAL, ON NOTICE FROM CITY, SHALL DEFEND SUCH ACTION OR
PROCEEDINGS AT PROFESSIONAL'S EXPENSE, BY OR THROUGH ATTORNEYS
REASONABLY SATISFACTORY TO CITY. PROFESSIONAL'S OBLIGATIONS
UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE
OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY
PROFESSIONAL UNDER THIS AGREEMENT. IF THIS AGREEMENT IS A
CONTRACT FOR ENGINEERING OR ARCHITECTURAL SERVICES, THEN THIS
SECTION IS LIMITED BY, AND TO BE READ AS BEING IN COMPLIANCE WITH,
THE INDEMNITY SPECIFIED IN § 271.904 OF THE TEXAS LOCAL GOVERNMENT
CODE, AS AMENDED. THIS SECTION SHALL SURVIVE TERMINATION OF THIS
AGREEMENT
10.15 Conflicts of Interests. Professional represents that no official or employee of City
has any direct or indirect pecuniary interest in this Agreement. Any misrepresentation by
Professional under this section shall be grounds for termination of this Agreement and shall be
grounds for recovery of any loss, cost, expense or damage incurred by City as a result of such
misrepresentation.
10.16 Default. If at any time during the term of this Agreement, Professional shall fail to
commence the services in accordance with the provisions of this Agreement or fail to diligently
provide services in an efficient, timely and careful manner and in strict accordance with the
provisions of this Agreement or fail to use an adequate number or quality of personnel to complete
the services or fail to perform any of Professional's obligations under this Agreement, then City
shall have the right, if Professional shall not cure any such default after thirty (30) days written
notice thereof, to terminate this Agreement. Any such act by City shall not be deemed a waiver
of any other right or remedy of City. If after exercising any such remedy due to Professional's
nonperformance under this Agreement, the cost to City to complete the services to be performed
Page 8 of 11
City of Port Arthur, Texas
Professional Services Agreement
under this Agreement is in excess of that part of the contract sum which as not theretofore been
paid to Professional hereunder, Professional shall be liable for and shall reimburse City for such
excess costs.
10.17 Confidential Information. Professional hereby acknowledges and agrees that its
representatives may have access to or otherwise receive information during the furtherance of
Professional's obligations in accordance with this Agreement, which is of a confidential, non-
public or proprietary nature. Professional shall treat any such information received in full
confidence and will not disclose or appropriate such Confidential Information for Professional's
own use or the use of any third party at any time during or subsequent to this Agreement. As used
herein, "Confidential Information"means all oral and written information concerning the City, its
affiliates and subsidiaries, and all oral and written information concerning City or its activities,
that is of a non-public,proprietary or confidential nature including,without limitation,information
pertaining to customer lists, services,methods, processes and operating procedures,together with
all analyses,compilations, studies or other documents,whether prepared by Professional or others,
which contain or otherwise reflect such information. The term "Confidential Information" shall
not include such information that is or becomes generally available to the public other than as a
result of disclosure to Professional, or is required to be disclosed by a governmental authority
under applicable law.
10.18 Remedies. No right or remedy granted or reserved to the Parties is exclusive of
any other right or remedy herein by law or equity provided or permitted; but each right or remedy
shall be cumulative of every other right or remedy given hereunder. No covenant or condition of
this Agreement may be waived without written consent of the Parties. Forbearance or indulgence
by either Party shall not constitute a waiver of any covenant or condition to be performed pursuant
to this Agreement.
10.19 No Third-Party Beneficiary. For purposes of this Agreement, including the
intended operation and effect of this Agreement, the Parties specifically agree and contract that:
(1) this Agreement only affects matters between the Parties to this Agreement, and is in no way
intended by the Parties to benefit or otherwise affect any third person or entity notwithstanding the
fact that such third person or entity may be in contractual relationship with City or Professional or
both;and(2)the terms of this Agreement are not intended to release,either by contract or operation
of law, any third person or entity from obligations owing by them to either City or Professional.
[The Remainder of this Page Intentionally Left Blank]
Page 9 of 11
City of Port Arthur, Texas
Professional Services Agreement
EXECUTED this day of , 2024.
CITY:
CITY OF PORT ARTHUR,TEXAS,
A Texas home-rule municipality,
By:
Ron Burton, City Manager
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, City Attorney
EXECUTED this day of , 2024.
PROFESSIONAL:
THE SOLCO GROUP,LLC
By:
Print:
Title:
Page 10 of 11
City of Port Arthur, Texas
Professional Services Agreement
Exhibit A
Scope of Services/ Schedule
Page 11of11
City of Port Arthur, Texas
Professional Services Agreement
THE SOLCO GROUP, LLC
TRANSPORTATION PLANNING,ENGINEERING,RESEARCH,AND CONSULTING
December 11, 2023
The City of Port Arthur, Texas
C/O Mr. Ivan Mitchell,Director
Port Arthur Transit Department
344 Procter Street
P.O. Box 1089
Port Arthur, TX 77641
Subject: Proposed Scope of Work and Fees for Engineering Services for the Main
Driveway Improvements at the H. O. Mills Blvd Maintenance Facility in Port Arthur,
Texas—TSG Proposal No. 2023-11-1234
Dear Mr. Mitchell(Ivan),
We have completed a review of the driveway pavement at the City of Port Arthur, Texas
(PATX)Maintenance Facility on H.O. Mills Boulevard. The main entrance driveway shows
signs of pavement distress and/or failure and will require partial and full depth reconstruction.
The drainage system is also likely affected by the pavement failures. The Solco Group, LLC
is pleased to submit our proposal for Demo and Replacement of Approximately 6700 Square
Feet of Concrete Panels in the HO Mills Maintenance Facility Driveway.
1.0 Scope of Services
The Solco Group (TSG) will perform design, construction administration, and closeout
services for the driveway repair and improvements. Task services for the project include:
• Kick Off Meeting and Project Planning,
• 50% Design Documents—preliminary design drawing including construction plans,
• Bid Package/Bidding Support—technical specifications/plans,
• Construction Administration — Meetings (pre-construction / progress), site visit
reports with photos,
• 50%Design Documents—preliminary design drawing including construction plans,
• RPR—Provided by the City of Port Arthur, and
• Project Closeout—Record drawings(PDF and hard copy), closeout recommendation
letter, QA/QC.
The proposed cost and fees for this service is$38,448.00.
Own,faced Pduwrtown(P4Ig 2fducatedl engineering 1 uw
The Solco Group,LLC 549 4th Street,Ste.209A
Port Arthur,Texas 77640 •Office:409-237-0200
THE SOLCO GROUP, LLC
TRANSPORIATIO.ti PLANNING,ENGINEERING,RESEARCH,AND CONSULTING
2.0 Performance of Work
We will provide,as a minimum,design services to include detailed engineering project plans
and specifications in three phases, (50% and 100%) to support the construction of the
recommended project.Our design efforts will be phased to include all necessary engineering
services that will allow the project to be successfully advertised for competitive bids. We
will also provide professional recommendations for the award of the construction contract,
bidding services support,and request for information(RFI)review and responses. The TSG
design team will work closely with the PAT staff and all applicable City Department
representatives on all phases of this project from the initial coordination to project
completion.One or more of our engineers will be present at the pre-bid meeting and the pre-
construction meeting. We will provide engineering design support services during all
phases of construction.
TOTAL DESIGN TIME: Approximately 30 business days (not including city department
coordination time).
The rates in this proposal for services rendered by TSG or TSG affiliates are guaranteed for
one year. It is also understood that services rendered by TSG can be accomplished with
typical office supplies and basic mobile technologies such as a laptop computer and cell
phones. All other necessary historical project files, as-built drawings, archived
specifications, and other technical documentation needed will be provided by the City of
Port Arthur(PATX) (if applicable).
TSG and its subconsultants will perform 100% of the work under this proposal for this
specific project. Occasionally we may consult with other affiliates if necessary. The Solco
Group, LLC (TSG) is a 100% Disadvantaged Business Enterprise (DBE) and a Texas
Historically Underutilized Business (HUB). TSG will provide services to PATX via
telephone or in person in PATX offices and with either you or your designated
representative for this specific project. All other applicable services and agreements are
explained in THE SOLCO GROUP, LLC ADVISORY / CONSULTING AGREEMENT
enclosed with this letter.
Thank you for your consideration.
Respectfully Submitted,
Kelvin L. Solco,P.E.MBA
President/CEO
Enclosures: The Solco Group, LLC Consulting Agreement
yew,focutOeuwnteiu.L(P4ISt2Educated)Engineering Avon
The Solco Group,LLC 549 4th Street,Ste.209A
Port Arthur,Texas 77640 •Office:409-237-0200
THE SOLCO GROUP, LLC
1 TRANSPORTATION PLANNING,ENGINEERING,RESEARCH,AND CONSULTING
TSG Professional Services —Billable Fee Schedule
PATX HO Mills Project Planner
Driveway Project- Principal and Project Administrative
TSG Project No 2023- Lead Planner Engineer Project Support
11-1234 Manager
Kick Off Meeting,
Briefing,and Project 4 4 4 0
Coordination
50%Design Documents 4 48 0 2
Issued for Bid package 2 54 0 8
Reproduction(for City 2 2 4 8
review)
Drawing Coordination
with PATX City 4 4 4 1
Departments
100%Design 8 40 8 8
Documents
Drawing Coordination
with PATX City 4 4 4 1
Departments
Reproduction(for City 1 2 2 2
review)
Bidding Services
(Coordination with 4 4 4 4
PATX Purchasing)
Construction 4 4 8 0
Administration
Construction Materials
Testing(Review 1 4 0 0
Terracon or Similar Firm
Reports)
•
IEngineer of record site 4 4 4 0
visits
Closeout 2 4 0 4
Sub Total Hours 44 178 42 38
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The Solco Group,LLC 549 4th Street,Ste.209A
Port Arthur,Texas 77640 •Office:409-237-0200
THE SOLCO GROUP, LLC
TRANSPORTATION PLANNING,ENGINEERING, RESEARCH,AND CONSULTING
Sub Total Fees per $7,700.00 S21,983.00 S4,095.00 S2,470.00
specialist
Sub consulting services
S 1,980.00
Geotechnical
Sub consulting services
52,200.00
Geotechnical
Total Fees for Service S38,448.00
Notes:
1. (*)Recommended minimum Not-to-exceed contract amount.
2. (**)Hourly rates for work in excess of 40 hours per week including weekends or nights per the
terms of the Advisory/Consulting Agreement.
3. Additional fees for TSG affiliates may be added(if necessary)at rates to be determined.
4. Payment term will be Net(30)Thirty from the date of the invoice.
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The Solco Group,LLC 549 4th Street,Ste.209A
Port Arthur,Texas 77640 •Office:409-237-0200