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Home My WebLink AboutPR 23533: CHANGE ORDER NO. 1 KRAFTSMAN COMMERCIAL PLAYGROUNDS AND WATER PARKS, DECREASING THE CONTRACT AMOUNT c,n,, �I V:ift rtk ^ www.PortArths trTv.pr� INTEROFFICE MEMORANDUM Date: December 28, 2023 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: George Davis, Director of Pleasure Island RE: P.R. 23533 —Executing change order No. i to the contract between the City of Port Arthur and Kraftsman Commercial Playgrounds and Water Parks, decreasing the contract amount by$20,992.74 to a new contract total of $728,965.01 for the construction of a playground at 1520 West TB Ellison Pkwy(Lakefront Park)on Pleasure Island Introduction: The intent of this Agenda Item is to request the City Council's approval of P. R. No. 23533 authorizing the City Manager to execute change order No. 1 to the contract between the City of Port Arthur and Kraftsman Commercial Playgrounds and Water Parks of Spring, Texas, decreasing the contract amount by $20,992.74 to a new contract total of$728,965.01 for the construction of a playground at 1520 West TB Ellison Pkwy (Lakefront Park) on Pleasure Island. Background: Pursuant to Resolution No. 22-574,the City of Port Arthur awarded a contract to Kraftsman Commercial Playgrounds and Water Parks to construct a playground at Lakefront Park on Pleasure Island. Initially,the contractors planned to use a concrete base, however, they realized that the ground was in better condition than they thought, so they used base materials instead. The construction of the playground is complete, a comprehensive safety inspection of equipment, under the Consumer Product Safety Commission's guidelines has been completed and certification of compliance was completed by a National Playground Safety Inspector. Budget Impact: None Recommendation: It is recommended that the City Council approve P.R.No.23533 authorizing the City Manager to execute change order No. 1 to the contract between the City of Port Arthur and Kraftsman Commercial Playgrounds and Water Parks of Spring, Texas, decreasing the contract amount by $20,992.74 to a new contract total of$728,965.01 for the construction of a playground at 1520 West TB Ellison Pkwy(Lakefront Park) on Pleasure Island. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R. #23533 12/19/2023 gd RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND KRAFTSMAN COMMERCIAL PLAYGROUNDS AND WATER PARKS OF SPRING, TEXAS, DECREASING THE CONTRACT AMOUNT BY $20,992.74 TO A NEW CONTRACT TOTAL OF $728,965.01 FOR THE CONSTRUCTION OF A PLAYGROUND AT 1520 WEST TB ELLISON PKWY (LAKEFRONT PARK) ON PLEASURE ISLAND WHEREAS, per Resolution No. 22-574, the City Council awarded a contract to Kraftsman Commercial Playgrounds and Water Parks through BuyBoard Cooperative Purchasing Program Contract Number 679-22, for the construction of a playground at 1520 West T.B. Ellison Pkwy (Lakefront Park) in the total amount not to exceed $749,957.75; and, WHEREAS, during the construction, Kraftsman Commercial Playgrounds and Water Parks did not use concrete as a base for the playground and used base materials instead which resulted in a decreased amount of$20,992.74; and WHEREAS, Change Order No. 1 (attached hereto as Exhibit "A") has been submitted to reflect the decreased amount which resulted in the new total contract amount of $728,965.00; and, WHEREAS, the construction of the playground at Lakefront Park on Pleasure Island has been completed and a comprehensive safety inspection of equipment under the (CPSC) Consumer Product Safety Commission's guidelines and certification of compliance with (NPSI)National Playground Safety Inspector as delineated in Exhibit"B"; and, WHEREAS, staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 decreasing the contract amount by $20,992.74 to a new total contract amount of$728,965.00; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: P. R. #23533 12/19/2023 gd Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 1, to delete the using of concrete as a base for the playground at 1520 West TB Ellison Pkwy, thereby decreasing the contract amount by $20,992.74, for a new total contract amount of$728,965.01 and authorize the remaining final payment to Kraftsman Commercial Playgrounds and Water Parks of Sping, Texas. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2024, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: Thurman"Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary P. R. #23533 12/28/2023 gd APPROVED AS TO FORM: 121-P -e. al Tizeno, sq. City Attorney APPROVED AS TO ADMINISTRATION: Ron Burton City Ma ger N George avis Director of Pleasure Island APPROVED AS TO AVAILABILITY OF FUNDS: AO 69JV-a1-1 Lynda :oswell Director of Finance 61.iiet, (Jiaoi, Cliff n Williams, CPPB Purchasing Manager P. R. #23533 12/28/2023 gd cc » EXHIBIT A CHANGE ORDER NO. 1 ORIGINAL AGREEMENT DATE: November 9, 2022 PROJECT DESCRIPTION: Construction of a playground at Lakefront Park on Pleasure Island CHANGE IN SCOPE: #1: Reduction in using base materials instead of concrete. CHANGE TO CONTRACT AMOUNT: ORIGINAL CONTRACT PRICE: $749,957.75 CURRENT CONTRACT PRICE: $749,957.75 The Contract Amount due to this CHANGE ORDER#1 will decrease by: $20,992.74 The new CONTRACT AMOUNT including the CHANGE ORDER will be: $728,965.01 ORIGINAL CONTRACT DAYS: _N/A NEW CONTRACT DAYS: N/A SIGNED AND AGREED TO on the day of , 2024. KRAFTSMAN COMMERCIAL PLAYGROUNDS AND WATER PARKS By: Print Name: Title: SIGNED AND AGREED TO on the day of , 2024. CITY OF PORT ARTHUR By: Ron Burton, City Manager )$ BU �� K rafts man QUOTE#Q77997-1 COMMERCIAL PLAYGROUNDS & Date:09/27/2023 KRAFTSMAN WATER PARKS Project:27559 _ 19535 Haude Road Created By:Ryan Slott t4, ` o� Spring,TX 77388 TSMANp0:4" Phone: (281)353-9599 Fax: (281)353-2265 Page 1 of 2 BILL TO SHIP TO Port Arthur, City of ` 409-982-4675 George Davis Fun Island Playground Fun Island Playground PO Box 1089 Pleasure Island (Under Bridge) Port Arthur,TX 77641 Port Arthur,TX 77640 Terms: Percentage Completed Draws QTY Code Description Size Weight Color Unit Price Ext. Price Change Order 1 -6035 CONC4RB Concrete Pad,4"thick concrete pad with, rebar reinforced, $14.09 -$85,033.15 broom finish,minimum 500 sq.ft. 6035 BASE-4 Compacted Stabilized base,installed at a 4"depth. By: Per Foot $8.25 $49,788.75 Kraftsman -1 DISC -$4,251.66 $4,251.66 Deduct for Discount issued on original order Item Subtotal: -$30,992.74 Shipping & Handling: Equipment Subtotal: -$30,992.74 Tax: $0.00 Install: $10,000.00 Total: -$20,992.74 Initials P. R. #23533 12/28/2023 gd EXHIBIT "B" 6` 0,.. . .,, , Kraftsman Commercial Playgrounds and Water Parks "'® 19535 Haude Road KR AFTS MA N Spring,Texas 77388 281-353-9599 \. Kraftsmanplay.com George Davis City of Port Arthur PO Box 1089 Port Arthur, TX 77641 RE: Fun Island Depot Installation of Playground Structure Dear Mr. George Davis, I conducted a complete safety inspection of equipment under CPSC (Consumer Product Safety Commission Guidelines) and certification of compliance with NPSI (National Playground Safety Inspector Criteria). The review was conducted for components, structural integrity, functional integrity, and general safety criteria. The unit was found to be installed in compliance per the manufacturers' instructions. 1 Res ectfully submitted, Pope.064.4-_____ Korey Soderberg Certified Playground Safety Inspector Certificate#_57347-426 1