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HomeMy WebLinkAboutPR 23550: TO REJECT BIDS FOR REHABILITATE, 19 RENTAL UNITS OWNED BY NON-PROFIT, TENDER LOVING CARE DBA LEGACY COMMUNITY DEVELOPMENT CORPORATION it rti- /'I I" ?rtUS INTEROFFICE MEMORANDUM Date: January 16,2024 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Pam Langford,Assistant City Manager RE: P. R. #23550 Introduction: This Agenda item seeks the City Council's approval of P. R. #23550 to reject the bids received to rehabilitate nineteen(19)rental units owned by the non-profit organization Tender Loving Care Dba Legacy Community Development Corporation. Background: Resolution#23-295 approved $260,000 from the HOME Investment Partnership Grant American Rescue Plan(HOME-ARP)to Legacy Community Development Corporation. The Grant funding was allocated to Legacy Community Development Corporation to rehabilitate nineteen (19)rental units and pay the cost of insurance coverage for the units. According to the HOME-ARP qualifications and guidelines,the nineteen units will house people who are homeless or at risk of homelessness. City staff wants to procure the services again and reject the seven(7)bids received for the following reasons: 1. Five of the bidders were disqualified because bid bond requirements 2. The bids from the other two contractors were higher than anticipated. Budget Impact: The funding source is the HOME Investment Partnership Grant American Rescue Plan(HOME- ARP). Account number 108-13-033-5470-00-40-000; Project#HMEARP3. Recommendation: It is recommended that the City Council approve P. R. #23550. S:\grants2\HOME ARP\Resolutions\INTEROFFICE MEMORANDUM for PR 23550 to reject bids.docx P.R. #23550 01/05/2024 MEE RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO REJECT BIDS FOR THE REHABILITATION OF NINETEEN (19) RENTAL UNITS OWNED BY TENDER LOVING CARE DBA AS LEGACY COMMUNITY DEVELOPMENT CORPORATION. WHEREAS,as delineated in the City of Port Arthur's Purchasing Policy,the City solicited bids to rehabilitate nineteen(19)rental units that are owned by Legacy Community Development Corporation and will house persons that are homeless or at risk of homelessness in the HOME- ARP grant program (see resolution 23-295). A copy of the advertisement and bid are attached hereto as Exhibit"A"; and, WHEREAS,seven(7)bids were received and reviewed by city staff members. A copy of the Bid Tabulation sheet is attached hereto as Exhibit"B"; and, WHEREAS,after the review of all bids, it was concluded that the bids from Maintenance Masters, Imani Quality Concepts, DSW Homes, LLC, DRC Construction LLC, and MVI Constructions were incomplete and therefore disqualified; and, WHEREAS, the remaining bidders, James W. Turner Construction, LTD, and Delk Construction, submitted complete bids; however, their bid totals were determined to be a higher price than the City can receive on the market. Therefore, it is recommended that the bids be rejected, and the City will determine the most proper way to procure the rehabilitation service; and, NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct. P.R. #23550 01/05/2024 MEE THAT, the City Manager of Port Arthur is hereby authorized to reject the bids to rehabilitate the nineteen (19) rental units that will accommodate eligible persons in the HOME- ARP grant program. THAT, the Purchasing Division is hereby authorized to procure the service. THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2024 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:(Mayor) Councilmembers: NOES: Thurman ``Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Val Tizeno City Attorney P.R. #23550 01/05/2024 MEE APPROVED AS TO ADMINISTRATION: Ron Burton City Manager Pamela Langford Assistant City Manager / / I' LTA:- Clifton Williams, CPPB Purchasing Manager S:\grants2\HOME ARP\Resolutions\P.R.23550 reject rehab bids resolution for Legacy rental units.docx P.R. #23550 01/05/2024 MEE Exhibit "A" • CITY OF PORT ARTHUR Request for Bids Rehab of 19 Residential Units September 23, 2023 September 30 ,2023 PUBLIC NOTICE CITY OF PORT ARTHUR,TEXAS• ADVERTISEMENT FOR BIDS Atice is hereby given that.sealed bids.addressed to the City of Port Arthur,will be received at the floe of the City Secretary,City Half 444 4th Street or P.0.Box 1089,PortArthur,Texas 77641 no er than 3:00 p.m.,Wednesday,October 11,2023 and all bids received will thereafter be opened d read aloud at 3:15 p.m.,on Wednesday, October 11.2023 in the City Council Chambers,5th )or.City Hall,Port Arthur,Texas for certain services briefly described as: REHAB OF 19 RESIDENTIAL UNITS Is received after the deadline stated above.regardless of method of delivery,will not be considered I returned unopened. pies of the Specifications and other Contract Documents are on file in the Purchasing Office,444 Street,City of Port Arthur.and are open for public inspection without charge.They can also be ieved from the City's website at www.00rtarthurbc.gov/bids.aspx or ww ublicourcha om. N MANDATORY PR -BID MEETING IS SCHEDULED FOR TLrFSnnv QO A__M AT THE DEVELOPMENT SERVICES BUILDING LOCATED AT Z44 4TH STREETS AT RT ARTHUR TEXAS Chapter 2 Article VI Sec.2-262(C)of the City's Code of Ordinance, the City Council shall not ird a contract to a company that is in arrears in its obligations to the City. (�1• • • 1fw PUBLIC NOTICE I "h bn Williams,CPPB j CITY OF PORT ARTHUR,TEXAS urchasing ManagerADVERTISEMENT FOR BIDS Notice is hereby given that sealed bids,addressed to the City of Port Arthur,will be received at the Office of the City Secretary,City Hall 444 4th Street or P.0.Box 1089,Port Arthur, i later than 3:00 p m.,Wednesday,October 11,2023 and all bids received will thereafter be opened and read aloud at 3:15 p.m., on Wednesday,October 11,2023 in the City Council Chambers,5th Floor.City Hall,Port Arthur,Texas for certain services briefly described as: • REHAB OF 19 RESIDENTIAL UNITS Bids received after the deadline stated above.regardless of method of delivery,will not be considered and returned unopened. Copies of the Specifications and other Contract Documents are on file in the Purchasing Office,444 4th Street. City of Port Arthur,and are open for public inspection without charge.They can also be retrieved from the City's website at www.portarthurbc.govibids asoX or www oubtic�urcna M.., NON MANDATORY PRE-BID MEETING IS SCHEDULED FOR TUESDAY.OCTOBER 3. 2Q23 10:00 A.M.AT THE DEVELOPMENT SERVICES BUILDING LOCATED AT 300 4TH STREET, AT PORT ARTHUR,TEXAS Per Chapter 2 Article VI Sec. 2-262(C)of the City's Code of Ordinance,the City Council shall not award a contract to a company that is in arrears in its obligations to the City. 4, . CIi n Williams,CPPB Purchasing Manager f P.R. #23550 01/05/2024 MEE Exhibit "B" . y C: OA. COA OWo COW y 0 A A o CCo 0O0 0O0 « C 0, J ' A rp z C C C7 _W • t2f r rn r r '' -- C� C) n 0.. a o %n iA vI CA 0 `^ S' r C C A > C�7 p m n -0 o I CA ^, vc ° no A A 0 00000 °° 0 CA *A t4 CC2s `" Al is p %tiw V ' A 7> 7> V A n 3 `' v, U: U: 'Q t< '' C C7 n z0:1 z A. o vnm > ccH c7 r x � > °' > c. ?. 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