HomeMy WebLinkAboutPO 7226: AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE VI (FINANCE), DIVISION 2 (PURCHASES AND CONTRACTS) BY ADDING SECTION 2-287 (NO CONTACT PERIOD) TO THE CODE OF ORDINANCES P. O. NO. 7226
01/11/2024 gt
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE
VI (FINANCE), DIVISION 2 (PURCHASES AND CONTRACTS) BY ADDING
SECTION 2-287 (NO CONTACT PERIOD) TO THE CODE OF ORDINANCES
WHEREAS, the City of Port Arthur wishes to ensure fairness for all vendors in the
competitive sealed bidding process; and,
WHEREAS, public procurement professionals are the gatekeepers for the proper
expenditure of the government's limited financial resources; and,
WHEREAS, once a solicitation is issued, all vendor communications shall be limited to
the designated City of Port Arthur's representative identified on the first page of the
solicitation.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That Chapter 2 (Administration), Article VI (Finance), Division 2
(Purchases and Contracts) of the Code of Ordinances be amended by adding Section 2-287, as
denoted in the attached "Exhibit A."
Section 3. That this Ordinance shall be effective immediately.
Section 4. That a copy of the caption of this Ordinance be spread upon the minutes
of the City Council.
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READ, ADOPTED, AND APPROVED, this day of , 2024, A.D., at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES:
Mayor: ,
Councilmembers: ,
NOES: .
Thurman Bill Bartle, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
r'- -
Valecia R. Izeno, Ci A ey
APPROVED FO DMINISTRATION:
Ron Burton, City Manager
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EXHIBIT "A"
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NO CONTACT PERIOD
Neither Bidder(s) nor any person acting on Bidder(s)'s behalf shall attempt to influence the
outcome of the award by the offer, presentation or promise of gratuities, favors, or anything
of value to any appointed or elected official or employee of the City of Port Arthur. All inquiries
regarding the solicitation are to be directed to the designated City representative identified on
the first page of the solicitation. Upon issuance of the solicitation through the pre-award phase
and up to the award, aside from Bidder's formal response to the solicitation, communications
publicly made during the official prebid conference, written requests for clarification during the
period officially designated for such purpose by the City representative, neither Bidder(s) nor
persons acting on their behalf shall communicate with any appointed or elected official or
employee of the City of Port Arthur, through written or oral means in an attempt to persuade
or influence the outcome of the award or to obtain or deliver information intended to or which
could reasonably result in an advantage to any Bidder. However, nothing in this paragraph
shall prevent a Bidder from making public statements to the City Council body convened for a
regularly scheduled session after the official selection has been made and placed on the City
Council agenda for action.
Failure to adhere to this provision can result in disqualification of the bidder.
This provision is required to be attached to all competitive bids or proposals or advertisements.
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