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HomeMy WebLinkAbout(A1) THURMAN BARTIE - $3,931.05 CAS.) City of Port Arthur Council -Travel Expense and Reimbursement Re: Page_1_of_1_Pages Name: Thurman Bartle Date of Report: 1/23/2024 Department/Division: Council Date(s) of Trip: 1/16-20/2024 Destination and Purpose of Trip: Washington, DC for the Mayor's Conference Expense Type Date Date Date Date Date Totals 1/16/2024 1/17/2024 1/18/2024 1/19/2024 1/20/2024 Registration $ 1,500.00 Lodging $ 1,544.44 Air Fare $ 215.11 Mileage $ 105.34 Taxi Per Diem $ 59.25 $ 79.00 $ 79.00 $ 79.00 $ 59.25 $ 355.50 Uber $ 98.40 $ 25.48 $ 25.00 $ 148.88 Shuttle $ - Air Port Parking $ 61.78 $ 61.78 Total Trip Cost $ 3,931.05 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 1,500.00 Odometer Beg: Prepaid Lodging $ 1,544.44 Odometer End: Airport Parking Total Miles Air Fare $ 215.11 x Rate 0 Subtract: Advanced Amount $ 458.06 Mileage Reimbursement: Equals: Amount Due Councilmember I hereby certify that the above expenditures if positive $ 213.31 represent cash spent for ligitimate city business Amount Due City only, pursuant to ordina -13, and do not if negative include ite - o ure. Sign r _ Approved by uncil Notes and Explanation: The advanced amount included $102.56 for mileage and $355.50 for per diem. $ 2.65 was added to the mileage, as the rate changed in January 2024. C:\Users\mayorsec\Documents\Thurman Bartie\ERUSCM24 7 CITY OF PORT ARTHUR V ' U TRAVEL REQUEST I Name of Employee Thurman Bartle DepartmentlDivison Mayor/City Council Date 12/15/2023 ' This is a request approval to travel to Washington. DC For the purpose of United States Mayors Conference Sponsoring agency if applicable Departure Date 01/16/24 Return Date 01/20/24 Total working hours away from duty station- Mode of Transportation, Private Vehicle City Vehicle. Air( X Other: Will be staying at this location Capitol Hilton Tele No. 202-393-1000 Estimated Cost 1 i Transportation S 215 11 21 Lodging S 1 332 00 3) Meals S 355 50 � 4) Registration Fee 51.500 00 ✓ 5) Mileage to airport S 102 56 ✓ Shuttle Total estimated cost of Trip $3 505 17 Are budgeted funds available for this trip? X Yes No If no indicate source of funds Are advance funds requested Yes X No If yes state amount: 5458 06 Date Check Needed 01/12/23%1g Applicable Account Number cot-01-001-5440-00-10-00 I certify that this trip_;s n essen ial nature and is required for the proper functioning of this department/office Signed _— Date i all a Ia3 Signed Date: .f mp ee) (Department Head) 1 ACTION BY CITY MANAGER: APPROVED NOT APPROVED: Comment Signed. Date (City Manager] NOTE This form is to be executed for any overnight trip on City Business A detailed expense account is to be promptly submitted after the trip has been completed Routing Original to City Manager for approval Duplicate will remain in Department files If advance is requested. original will be forwarded to Accounting ( if a roved IIIj DEC 2 4 2023 ACCOUNTING . 1 I '--.- I § I Ft, § I **I , •'") :* . , < 70 7.7 .7 771 77, 77 1,77 $y * **, ...• I •-• .... a. L... ..../ 117 77._ 0 .< -.• ‘7. 0 -0 0 '0 0 1 - C N'' 2 .0 co "4 co ,-, , c, , c) ,.., 0 .., 7." ..-.: > — • ••• • --. • -• * —I ri 73 ,74, -4 OD 73 ,..,."-. -4 ^4 12 ..?;; 0 is '0 lb .0 S., V 41. 5 ,,, r § C 1.4 ( 7 7 7 •-• •11 •••. vi '"•, ••• -4 0 0 i• 0:: 0,i V• O. 0 / 7 .4 R. E g '4 .. c) 0 0 0 --<, - _ .... , ... . ... , .. ...- ,01, i' ..." .., .... , I c s t t t '14) ..\,) ••• ..:\ •••:\ c„ RS' `1 t7 The Parking Spot m 8707 Airport Blvd E. 5. 713,910.0200 � O ,� r HOt11ENT21 1/15/2024 10:44 PM .w S:)) r HOUlEN101 1/20/2024 2:45 PM Sequence # 3001052401201474 _ Cashier Number 103380189 �� C. Transaction Number 35xyh x Approved Sale 430703 g Covered self-park 5d c Gd Covered self-park 5d $52.50 v M Airport Use Recovery Fee �4.57 Sales Tax $4.71 Covered self-park Total $61 .78 Cli Amount Due : y Charged to Vise 0808 Have a great day! Reserve for our best rates! Visit www.theparkingspot.com today. Business traveler? Connect your Spot Club account to automatically send receipts to Concur, Certify or Expensify www.theparkingspot.com/expense Retain this copy for statement validation Customer Copy i 7 7 3 7 7 lD A Q lot -+ OC O 3 3 3 , 3 a _ N = z o I 3 =cr QDp c OO ip N to O 0 O A O 3 �O 40. 3 cno in R r J CDL..._ \. 4 ili / MIA ƒ 11! / V„ I 4 7 4 I sle \ , , - a - , , , , g X P 2 2 § a) 4, o c I z ~ $ ~ 7 7- 7- a) o ] $ § m m 7 m 2 0 ° 0 _- o m / ii \ a 06 \ / \ § r.o § & D 7 I / } 0 / § / / x o \ \ \ 0 Co 2 > \ * Z. 0 0 f \ / 2 !II o / . m / i \ 0 { \ 0 tri © _ @ , e -4 3 a $ \ ¥ - e z ). $ ) m 0 0 0 / a E r } / > 2 a f 0 ƒ <Z / 0 x \ / 3 0 o_ . 1 o iv 3 \ I / "C / 3 : , , , , ! 0. 77 /\ ] \ ] ] ] } ] / f 5 ° \ © \ « ] 0 _ \ 7 3' _ - 7 3 : © 1 \ - 013 \ § \ a) 3 a J o ƒ \ k D 7 \ c g G c 0 \\ \ /_ \I< /= a \J o co Er / ® o \ % \ \ o Q ]_ I $ o 0 P- R- o 6 \ p 3 / \ \ I 12;18/23.11.37 AM Confirmation-92nd Winter Meeting Your Meeting Confirmation Number is: NFN8SVNS85M You will receive an email with your registration details. Registration Summary Review your registration information below Thurman 'Bill' Bartie thurman.bart+e�a@portarthurtx.gov A Mobile Title 4097366469 Mayor Organization Address City of Port Arthur PO Box 1089 Port Arthur.Texas 77642 USA Upload your photo here 2022Th urman BartiePortrait 1.ipg Agenda Item Date Price Admission Item Event Registration S1.500.00 Sessions USCM Pre-Conference on Women 1/1624.2:00 PM-1/16/24.4 45 PM Free Small Business Owners and Entrepreneurs Council on Metro Economies and the 1/17124,7:45 AM-1/17/24.9:00 AM Free New Amencan City Wednesday Morning Plenary Session 1/17/24.9:15 AM-1/17/24.10:15 AM Free Opening Plenary Luncheon 1/17/24 12:45 PM-1/17124.2:15 PM Free Mayors-Only Session 1/17/24 5.15 PM-1/17124,6:30 PM Free Opening Reception 1/17/24.6.30 PM-1/17/24.8.00 PM Free Mayors and Business Leaders Plenary 1/18/24.9.30 AM-1/18/24. 11:00 AM Free Session Empowering Sustainable 1/18/24. 11 30 AM-1/18124. 12:30 PM Free Communities.Infrastructure Projects Fueling Real Results Childhood Obesity 1/18/24. 1:00 PM-1/18/24.2:30 PM Free Prevention/Environmental Health& Sustainability Plenary Lunch Democratic Mayors Association 1/18/24. 5.30 PM- 1/18/24,6.30 PM Free Meeting Late Night Event 1/18/24.9:30 PM-1/18/24. 11.30 PM Free Honoring Leadership in the Arts 1/19/24.9:30 AM-1/19/24. 11:00 AM Free Plenary Session https://web.cvent.corn/evenUa7831145-0475-404c-93fa-b55eb847fd63/confirmation;dfd7453b-8a52-4445-b854-72b278558a 197utm_campagn=8df47 112 DEPARTS ARRIVES FLIGHT# 0450 DCA 08:55AM El HOU 11 :45AM Wash. D.0 (Reagan Houston (Hobby) Payment information Total cost Payment Air- 2VMK48 Mastercard ending in 4185 Base Fare $ 172.38 Date November 29 2023 U.S. Transportation Tax $ 12.93 Payment Amount: $215.11 U.S. 9/11 Security Fee $ 11.20 U.S. Flight Segment Tax $ 9.60 U S. Passenger Facility Chg $ Total $ 215.11 Fare rules:If you decide to make a change to your current itinerary it may result in a fare increase. Your ticket number:5262229084319 All your perks, all in one place. (Plus a few reminders.) Wanna Get Away®fare: Your two bags fly free®, no change or cancel fees, and 6X Rapid Rewards®points. NEW—Free same-day standby (taxes and fees may apply). Learn more. Make sure you know when to arrive at your airport. Times vary by city. If your plans change, cancel your reservation at least 10 minutes before the original scheduled departure time of your flight to receive a flight credit. If you don't cancel your reservation in time, your funds will be forfeited. Prepare for takeoff Use our app to make changes to your trip, get a boarding pass, & more. ® t � --Don't miss out on automatic check-in 2 Christe Whitley From: The US Conference of Mayors Team <info@cvent.com> Sent: Wednesday, November 29,2023 10:42 AM To: Chaste Whitley Subject: [NON-CoPA] Hotel Reservation Acknowledgement 1.. THE UNITED STATES /; E CONFERE NCE OF MAYORS Dear Thurman Welcome to Washington for the 92nd Winter Meeting Thank you for making your hotel reservation on Nov 29 2023 for 92nd Winter Meeting being held in Washington. DC over the dates of Jan 17 2024-Jan 19 2024 All reservation changes can be made at the event website by cHdtin°here.or by calling 888-296-2967/301-570-0800 ',International) Acknowledgement Number: #,s . _,P Your hotel. 1c,ta H Div . — Check-in: a;- i 2µ — _ ,_._ 2 Check-out: ar 2C 2CJ24 Room type: ' ' .,v Bea ffif_,xe«=ocm Guests per room: i a — Guest name hu,;,,a Earve Share withs: 4 :,f •,r= . 1r-ur Thurrnai'Bartle Requests Guarantee method: red,/ C air Nightly Rates: Fate Guests Status Rate r_"firr.:eri _ Oa—timer! 1 " Jar. 16 2024 1 Confirmed 333 00 Jar. 19 2024 1 Confirmed 333 00 Additional Person Charges. Additional Guest Rate lnrnn0 Guest ^l? T,uest 25.00 Total Room Charge 1.332.00 rtiortl Rates shown do not include 14 95- Run,: Tax Per Night(subject to ichallgel Iota:charges presented or the website will include all room fees sand taxes Cancellation Policy: Cancellations made within 72 hours of arnval will forfeit one night's room and tax Hotel Information Hotel Name: IlCapital Hinor Address: 1001 16th Street N.'1 k,'Jashmoton DC 20036 Weather: :View the'heather Forecast A kind note about calling me hotel'lust to De sure Please do not;.ail your hotel •:be sure unto after Jan 16 2024 Please understand that processing your reservations from the Housing sure Hotel system will take a few,days Rest assured that d you have received a confirmation number already from the eiousing Bureau me hole, your booking Thank you for your consideration After Jan 16 2c24 ell resertiar on znanges can be made by contacting the hole'directly at 202-393-I We Passkey its reservation system agents act only!n the Capacity of agent for all customers in ail matters pertaining to holes reservations and as such are not responsible for gJa motel rooms damages expenses inconveniences or damage to any person or property from any,ause whatsoever the united States Conference of Mayors 2 Christe Whitley From: Southwest Airlines <southwestairlines@ifly.southwest.com> Sent: Wednesday, November 29, 2023 10:56 AM To: Christe Whitley Subject: [NON-CoPA] You're going to Wash. D.C. (Reagan) on 01/16 (2VMK48)! Here's your itinerary&receipt.See ya View our mobile site View in browser Manage Flight Flight Status My Account Hi Thurman, We're looking forward to flying together! It can't come soon enough. Below you'll find your itinerary. important travel information. and trip receipt. See you onboard soon! JANUARY 16 -JANUARY 20 HOU U DCA Houston (Hobby) to Wash. D.C. (Reagan) Confirmation # 2V M K48 Confirmation. date: 11/29/2023 PASSENGER Thurman Bartle RAPID REWARDS 4 Join or Loci in TICKET# 5262229084319 EST. POINTS EARNED 1.035 Rapid Rewards®points are only est:mations Your itinerary Flight 1: Tuesday, 01/16/2024 Est. Travel Time: 2h 50m Wanna Get Away® DEPARTS ARRIVES FLIGHT# 0262 HOU 10:40AM1 DCA 02:3OPM Houston (Hobby: Wash. D.C. (Reagan. Flight 2: Saturday, 01/20/2024 Est. Travel Time: 3h 50m Wanna Get Away® 1 BARTIE,THURMAN 661/K1RRC 1/16/2024 12:46:00 PM 444 4TH ST. 1/20/2024 PORT ARTHUR TX 77640 1/0 UNITED STATES OF AMERICA 333.00 Rate Plan: USC HH# AL: Car: Confirmation Number: 3470829601 1/20/2024 1/9/2024 Advance Deposit AMPONSEM3 9974566 ($386.11) MC*4185 1/9/2024 Advance Deposit bkasinger 9975010 ($1,158.33) MC*4185 2 1/16/2024 GUEST ROOM AMPONSEM3 9981001 $333.00 1/16/2024 ROOM TAX AMPONSEM3 9981001 $53.11 1/17/2024 GUEST ROOM VESPIRITU 9982014 $333.00 4 1/17/2024 ROOM TAX VESPIRITU 9982014 $53.11 4 1/18/2024 GUEST ROOM VESPIRITU 9983276 $333.00 4 1/18/2024 ROOM TAX VESPIRITU 9983276 $53.11 4 1/19/2024 GUEST ROOM AMPONSEM3 9984750 $333.00 1/19/2024 ROOM TAX AMPONSEM3 9984750 $53.11 **BALANCE** $0.00 MC*4185 1/9/2024 2079892 A BARTIE,THURMAN 047044 THANK YOU FOR CHOOSING THE CAPITAL HILTON. IF YOU PARKED WITH VALET, PLEASE TEXT US AT 202-830-3133 AT LEAST 20 MIN BEFORE DEPARTURE TO REQUEST YOUR VEHICLE. FOR ANY ASSISTANCE, PLEASE EMAIL US AT: DCASH-FRONT_OFFICE_DEPT@HILTON.COM OR TEXT US AT 202-830- THE CAPITAL HILTON 1001 16TH STREET NW WASHINGTON,DC 20036 • Hilton United0 -3States100of•FAX TELEPHONE 202-393-1000 •FAX 202-639-5784 Reservations HOTELS & RESORTS www.hilton.com or 1 800 HILTONS BARTIE,THURMAN Room No: /K1 Arrival Date: 1/16/2024 12:00:00 AM 444 4TH ST. Departure Date: 1/20/2024 Adult/Child: 1/0 PORT ARTHUR TX 77640 Cashier ID: bkasinger2 UNITED STATES OF AMERICA Room Rate: 333.00 AL: HH# VAT# Folio No/Che 2079892 A Confirmation Number:3470829601 THE CAPITAL HILTON 1/9/2024 4:30:00 PM DATE DESCRIPTION ID REF NO CHARGES CREDIT BALANCE 1/9/2024 Advance Deposit MC*4185 AMPONSE 9974566 ($386.11) M3 1/9/2024 Advance Deposit MC*4185 bkasinger2 9975010 ($1,158.33) **BALANCE** ($1,544.44) THANK YOU FOR CHOOSING THE CAPITAL HILTON.IF YOU PARKED WITH VALET.PLEASE TEXT US AT 202-830-3133 AT LEAST 20 MIN BEFORE DEPARTURE TO REQUEST YOUR VEHICLE.FOR ANY ASSISTANCE,PLEASE EMAIL US AT:DCASH- FRONT_OFFICE_DEPT@HILTON.COM OR TEXT US AT 202-830- CREDIT CARD DETAIL APPR CODE 047044 MERCHANT ID 000100682400 CARD NUMBER MC*4185 EXP DATE 07/26 TRANSACTION ID 9974566 TRANS TYPE Sale Page:1 xxxxxxxxx, 12 15123. 12.30 PM FY 2024 Per Diem Rates for ZIP Code 20036 A U.S General Services Administration FY 2024 Per Diem Rates for ZIP Code 20036 Meats& Incidentals (M&IE) rates and breakdown • First& M&IE Continental Incidental LastDay Primary Destination County Lunch Dinner Total Breakfast/Breakfast Expenses of Travel Washington DC(also the cities of Alexandria, Falls Church and Fairfax, and the counties of District of Columbia Arlington 579 S18 S20 S36 S5 S59.25 and Fairfax, in Virginia; and the counties of Montgomery and Prince George's in Maryland) I I ! - 1 `1 1. 9 0v g 0 0 -0 . 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