HomeMy WebLinkAboutPR 23551: PURCHASE OF 2 MARQUEES FOR THE HISTORIC WESTSIDE MARGUEE SIGN www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 9, 2024
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R.No. 23551-Purchase of Two Marquees for the Historic Westside Marquee
Sign
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 23551
authorizing the City Manager to purchase two marquees for the replacement of the Historic
Westside Marquee sign from Sideline Interactive, LLC of Stafford, Texas through TIPS
Cooperative Purchasing Program Contract No. 230105 in the total not to exceed amount of
$34,778.20.
Background:
The illuminated welcome to Historic Westside Marquee sign was installed as part of the
revitalization of the Westside, pursuant to Resolution No. 10-416. The current marquee is
inoperable and is outdated. The marquee needs to be replaced to help promote events
throughout the city. It will also enhance the development of tourism and create an environment
conducive to activities and entertainment for the community. Sideline Interactive, LLC has
provided a quote for the replacement of the marquees with a 5-year warranty on LED panels
and parts.
Budget Impact:
Funding in the amount of$34,778.20 is available for this purpose in Account Number 001-25-
065-8522-00-20-000.
Recommendation:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 23551
authorizing the City Manager to purchase two marquees for the replacement of the Historic
Westside Marquee sign from Sideline Interactive, LLC of Stafford, Texas through TIPS
Cooperative Purchasing Program Contract No. 230105 in the total not to exceed amount of
$34,778.20.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R.No.23551
01/09/2024 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE TWO
MARQUEES FOR THE REPLACEMENT OF THE HISTORIC WESTSIDE MARQUEE
SIGN FROM SIDELINE INTERACTIVE, LLC OF STAFFORD, TEXAS THROUGH
TIPS COOPERATIVE PURCHASING PROGRAM CONTRACT NO. 230105 IN THE
TOTAL NOT TO EXCEED AMOUNT OF $34,778.20. FUNDING IS AVAILABLE IN
ACCOUNT NUMBER 001-25-065-8522-00-20-000
WHEREAS, pursuant to Resolution No. 10-416, an illuminated welcome sign for the
Historic Westside was installed; and,
WHEREAS, in order to continue with the revitalization of the Westside area, the Historic
Westside Marquee sign needs to be replaced to help promote events throughout the city; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as TIPS Cooperative
Purchasing Program, as an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 12-008, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with Region VIII Education Service Center for
participation in the Interlocal Purchasing System(TIPS); and,
WHEREAS, Sideline Interactive, LLC of Stafford, Texas is part of the TIPS Cooperative
Purchasing Program under Contract No. 230105 and submitted a quote for two marquees for the
replacement of the Historic Westside Marquee sign, in the amount of $34,778.20 (attached
hereto as Exhibit"A"); now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council deems it is in the best interest of the City to
authorize the purchase of two marquees for the Historic Westside Marquee sign, from Sideline
Interactive, LLC of Stafford, Texas through TIPS Cooperative Purchasing Program Under
Contract No. 230105 in the total not to exceed amount of$34,778.20.
Pgr
P.R.No.23551
01/09/2024 ca
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2024, at a
Regular Meeting of the City Council of the City of Port Arthur,by the following vote:
AYES: (Mayor) •
•
Councilmembers:
•
NOES:
Thurman"Bill"Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
'4 , Jd-a, ax_ h 4
Val Tizeno Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
Chandra Alpough a/Yt
Director of Parks and Recreation
P.R.No.23551
01/09/2024 ca
APPROVED AS TO AVAILABILITY OF FUNDS:
/ 7
Lynd'Boswell
Director of Finance
Clifton Williams, CPPB
Purchasing Manager
P.R.No.23551
01/09/2024 ca
EXHIBIT "A"
' Quote
'PP- Sideline Interactive,LLC Valid Till: Jun 1, 2024
PO Box 2413 Quote Number : Q12327A
Stafford,TX 77497 Dung Chau
office (832) 786-0302 fax (832) 518-5223
sales@sidelineinteractive.com
BILL TO: SHIP TO:
City of Port Arthur Chandra Alpough
Chandra Alpough
City of Port Arthur
City of Port Arthur
Account Name:City of Port Arthur Quote Stage:Draft
Contact Name:Chandra Alpough
S.No.Product Details Qty List Price Total
1. 4ft x 8ft Video Board Outdoor(SLOV4x8) 2 $14,099.00 $28,198.00
8.0ft wide x 4ft inches high Video Board
5mm pixel pitch; RGB full color LED
5mm is double the clarity and resolution of 10mm
Media Player with Cellular capability
5 Year Warranty on LED Panels and parts
30 days labor warranty
6,000 NITS brightness for use in direct sunlight
Weatherproof, outdoor rated
2. Promotion Promotion 1 $-2,819.80 $-2,819.80
TIPS contract 230105 promotion 10% off
3. Installation Installation 1 $9,400.00 $9,400.00
Removal of old video display and disposal
Installation of two new video displays
Build up flat wall on each side of monument
One hour onsite training
Customer Requirements:
Assume that current walls and structure of customer premise are
sufficiently robust to hang video display
Customer responsible for electricity (if any)
Customer responsible for permitting (if any)
Sub Total $34,778.20
Tax $0.00
Adjustment $0.00
Grand Total $34,778.20
Terms and Conditions
Quotes are valid for 30 days from date of quote. Purchase Order number or other authorized forms on
school letterhead required for start of production. Payments due 30 days from receipt of products.
1.5°s monthly finance charge for all payment past 30 days.