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Home My WebLink AboutPR 23560: VARIOUS STREETS ROADWAY IMPROVEMENT PROJECTS, DISTRICT 2 & 3, CHANGE ORDER NO. 5 Cm of - � or! r t h u r www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 19,2024 To: The Honorable Mayor and City Council Through: Ron Burton,City Manager From: John Cannatella,PE,City Engineer RE: PR No. 23560:Various Streets Roadway Improvement Projects-District 2&3. Change Order No. 5 for the removal and replacement of seventeen driveways on Tyrrell Parkway from 32nd Street to Woodlawn Drive for$102,136.00 submitted by Texas Materials Group, Inc. -Gulf Coast Area of Beaumont,Texas. Introduction: The intent of this agenda item is to authorize the City Manager to execute Change Order No. 5 for the Various Streets Roadway Improvement Project - District 2 & 3 for the removal and replacement of seventeen (17) driveways on Tyrrell Parkway from 32"d Street to Woodlawn Drive for$102,136.00. Background: Pursuant to Resolution No. 22-399 the City of Port Arthur awarded a contract for the Various Streets Roadway Improvements Project;District 2&3 to Texas Materials Group,Inc.-Gulf Coast Area of Beaumont,Texas. The contract was advertised and bid under Project No. P22-074 for the rehabilitation of twenty-three(23)streets for the amount of$10,208,437.93. Pursuant to Resolution No. 22-451,Change Order No. 1,approved by Port Arthur's City Council,removed four (4)streets from the twenty-three(23)streets,changing the new number of streets to a total of nineteen(19)streets. The original contract amount of$10,208,437.93 was reduced by $2,473,929.00 to the new contract amount of $7,734,508.93. Change Order No. 1 also reduced the original number of contract completion days from 700 calendar days by 110 days to 590 calendar days.The new contract completion date is October 2,2024. Pursuant to Resolution No. 23-200, Change Order No. 2, approved by Port Arthur's City Council, removed 7th Street from Stadium Road to Williams Avenue; added Evergreen Drive from Bernhardt Drive to the Dead End, added cement stabilized backfill, and adjusted quantities on the remaining streets for the amount of $499,205.60. Change Order No. 2 increased the previous contract amount of$7,734,508.93 by $499,205.60 to the new contract amount of$8,233,714.53. Pursuant to Resolution No. 23-259, Change Order No. 3, approved by Port Arthur's City Council, was for additional work performed on Lakefront Street on Pleasure Island from the South Levee Road to T. B. Ellison "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 S:\Englneenng\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2022\VARIOUS STREETS Phase 2 Dist 2-3\Change Orders\Change Order 5\Agenda Memo Dist 2-3 Change Order U 5.dor Parkway. This section of roadway was not part of the original scope of repair work and sits adjacent to the Frisbee Golf Course.An Emergency Letter was sent to the City Manager outlining the new scope of work,increasing the contract by$196,098.09 to the new contract amount of$8,429,812.62. Pursuant to Resolution No. 23-406, Change Order No.4, approved by Port Arthur's City Council,removed and replaced eighty-seven(87)driveways and added cement stabilized sand for the amount of$544,729.31 increasing the contract amount of$8,429,812.62 to the new contract amount of$8,974,541.93. Change Order No. 5 is being submitted by Texas Materials Group,Inc.—Gulf Coast Area of Beaumont, Texas, for the removal and replacement of seventeen(17)driveways on Tyrrell Parkway from 32nd Street to Woodlawn Drive for the amount of$102,136.00 increasing the contract amount of$8,974,541.93 to the new contract amount of$9,076,677.93. Budget Impact: Funds are available in the Street Program,Capital Improvements Project Account No.307-21-053-8517-00-10- 000. Recommendation: It is recommended that the City of Port Arthur's City Council approve PR No. 23560 with Texas Materials Group,Inc.—Gulf Coast Area of Beaumont,Texas,authorizing the City Manager to execute Change Order No. 5 to the Various Streets Roadway Improvement Project-District 2 & 3, removing and replacing seventeen(17)driveways for the amount of$102,136.00 increasing the contract amount of$8,429,812.62 to the new contract amount of$9,076,677.93. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No.23560 1/19/2024 mje Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 5 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND TEXAS MATERIALS GROUP, INC. — GULF COAST AREA OF BEAUMONT, TEXAS, FOR THE VARIOUS STREETS ROADWAY IMPROVEMENTS PROJECT-DISTRICTS 2 & 3, FOR SEVENTEEN ADDITIONAL DRIVEWAYS ON TYRRELL PARKWAY FROM 32ND STREET TO WOODLAWN DRIVE, THAT INCREASES THE CONTRACT AMOUNT BY $102,136.00 TO THE NEW CONTRACT AMOUNT OF $9,076,677.93. FUNDING IS AVAILABLE IN THE CAPITAL IMPROVEMENT PROJECT ACCOUNT 307-21-053-8517- 00-10-000. WHEREAS, Pursuant to Resolution No. 22-399, Port Arthur's City Council awarded a contract for the Various Streets Roadway Improvements Project-Districts 2 & 3 to Texas Materials Group, Inc. - Gulf Coast Area of Beaumont, Texas, with a projected budgetary impact of $10,208,437.93; and, WHEREAS, pursuant to Resolution No. 22-451, approved by Port Arthur's City Council, Change Order No. 1 removed four streets from the improvement program and reduced the original contract amount of $10,208,437.93 by $2,473,929.00 resulting in the new contract amount of $7,734,508.93; and, WHEREAS, additionally, Change Order No. 1 reduced the original number of contract completion days from 700 calendar days by 110 days to 590 calendar days resulting in the new contract completion date of October 2, 2024; and, WHEREAS, pursuant to Resolution No. 23-200, Change Order No. 2, approved by Port Arthur's City Council, removed 7th Street (Stadium Road to Williams Avenue), added Evergreen Drive (Bernhardt Drive to Dead End), added cement stabilized backfill, and PR No.23560 1/19/2024 mje Page 2 of 4 adjusted quantities for the remaining streets; Change Order No. 2 also added $499,205.60 to the contract, increasing the previous contract amount of $7,734,508.93 to the new contract amount of $8,233,714.53; and, WHEREAS, pursuant to Resolution No. 23-259, Change Order No. 3, approved by Port Arthur's City Council, addressed additional repair work performed on Lakefront Street on Pleasure Island from South Levee Road to T. B. Ellison Parkway increasing the contract amount by $196,098.09 to the new total amount of $8,429,812.62; and, WHEREAS, pursuant to Resolution No. 23-406, Change Order No. 4, approved by Port Arthur's City Council, added eighty-seven (87) driveways and cement stabilized sand and increased the contract amount of $8,429,812.62 by $544,729.31 to the new contract amount of $8,974,541.93; and, WHEREAS, Change Order No. 5 is being submitted by Texas Materials Group, Inc. - Gulf Coast Area of Beaumont, Texas, for the removal and replacement of seventeen (17) driveways increasing the contact amount of $8,974,541.93 by $102,136.00 to the new contract amount of $9,076,677.93; and, WHEREAS, approval of PR No. 23560 for Change Order No. 5 is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 5 is herein approved and the City Manager is hereby authorized to execute said Change Order No. 5 to the contract between the City of Port Arthur and Texas Materials Group, Inc. - Gulf Coast Area of Beaumont, Texas; and, PR No. 23560 1/19/2024 mje Page 3 of 4 THAT, Change Order No. 5, presented by Texas Materials Group, Inc. - Gulf Coast Area of Beaumont, Texas, will add seventeen (17) driveways to Tyrrell Parkway from 32nd Street to Woodlawn Drive increasing the previous contract amount of $8,974,541.93 by $102,136.00 to the new total contract amount of $9,076,677.93, and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2024 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartle Mayor ATTEST: Sherri Bellard City Secretary PR No. 23560 1/19/2024 mje Page 4 of 4 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Lilfra kALty § Valecia zeno, Esquire Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: Lyn a "Lyn" Boswell, MA, IC -CM Director of Finance John Can ella, PE City Engineer Clifton Williams, CPPB Purchasing Manager EXHIBIT A CITY OF PORT ARTHUR Public Works Engineering DATE: JANUARY 19,2024 PROJECT: VARIOUS STREET REHABILITATION-DIST 2&3 OWNER: CITY OF PORT ARTHUR CONTRACTOR: GULF COAST A CRH COMPANY OF BEAUMONT,TX CHANGE ORDER NO.: 5 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project: Item Item Description Unit Original Unit Price Original New Quantity Added New Amount No. Code Quantity Amount Tyrrell Parkway(32nd St.to Woodlawn Dr.)(ST4006) 1 DRIVEWAYS:REMOVE EXISTING DRIVEWAYS-QTY 17 DRIVEWAYS:REPLACE WITH CONCRETE DRIVEWAY-QTY 17 SF 0 $ 32.00 $ - 3191.75 $ 102,136.00 TOTAL CHANGE ORDER $ 102,136.00 NEW CONTRACT ORIGINAL CONTRACT AMOUNT $ 8,974,541.93 AMOUNT $ 9,076,677.93 ORIGINAL CONTRACT AMOUNT: $ 10,208,437.93 TOTAL AMOUNT OF CHANGE ORDER NO.1: 2,473,929.00) TOTAL AMOUNT OF CHANGE ORDER NO.2: $ 499,205.60 TOTAL AMOUNT OF CHANGE ORDER NO.3: $ 196,098.09 TOTAL AMOUNT OF CHANGE ORDER NO.4: $ 544,729.31 TOTAL AMOUNT OF CHANGE ORDER NO.5: $ 102,136.00 PERCENT OF CHANGE ORDER NO.1: -24.23% PERCENT OF CHANGE ORDER NO.2: 4.89% PERCENT OF CHANGE ORDER NO.3: 2.50% PERCENT OF CHANGE ORDER NO.4: 5.34% PERCENT OF CHANGE ORDER NO.5: 1.00% TOTAL PERCENT OF CHANGE ORDER NOs.1,2,3,4&5: -10.51% NEW CONTRACT AMOUNT: $ 9,076,677.93 ORIGINAL CONTRACT COMPLETION DATE: October 2,2024 NO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.5 INSPECTED BY: PREPARED BY:,4 et lo er., •t 12_ /r 1 � - - Gregory K.Casmire,ER;Inspector M.7nifer Edw r ,BAAS,MPA;CIP Manager APPROVED BY: APPROVED BY: Zach Leggett,Project Manager;Gulf Coast a CRH Company John Cannatella,PE,City Engineer APPROVED BY: APPROVED BY: 1 .9\X Dr.Hani Tohme,PE,Consultant Clifton Williams,CPPB,Purchasing Manager APPROVED BY: Ron Burton,City Manager S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2022\VARIOUS STREETS Phase 2_Dist 2-3\Change Orders\Change Order 5\Dist 2-3 Change Order#5