HomeMy WebLinkAboutPR 23572: PURCHASE OF A FORD F-550 VERSALIFT BUCKET TRUCK Crry of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 18, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 23572 - Purchase of a Ford F-550 Versalift Bucket Truck
Introduction:
The intent of this agenda item is to request City Council's approval of P.R. No. 23572
authorizing the City Manager to purchase a Ford F-550 Versalift Bucket Truck from Silsbee
Ford of Silsbee, Texas for the Parks and Recreation Department through TIPS Cooperative
Purchasing Contract Number 210907, in the total not to exceed amount of$181,536.50.
Background:
The Parks and Recreation Department is responsible for mowing various city properties,parks,
right-of-ways in addition to pruning trees. The purchase of this Versalift Bucket Truck is to
replace Unit#2075 which was a 2015 Ford F-250 Bucket Truck. Unit#2075 needed extensive
work and has met its useful life.
Budget Impact:
Funds are available in the Capital Reserve Fund Account No. 625-00-000-8492-00-00-000.
Recommendation:
It is recommended that the City Council approve P.R.No. 23572 authorizing the City Manager
to purchase a Ford F-550 Versalift Bucket Truck from Silsbee Ford of Silsbee, Texas for the
Parks and Recreation Department through TIPS Cooperative Purchasing Contract Number
210907, in the total not to exceed amount of$181,536.50.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. No. 23572
1/18/2024 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A FORD F-550
VERSALIFT BUCKET TRUCK FROM SILSBEE FORD OF SILSBEE, TEXAS FOR THE
PARKS AND RECREATION DEPARTMENT THROUGH TIPS COOPERATIVE
PURCHASING CONTRACT NUMBER 210907, IN THE TOTAL NOT TO EXCEED
AMOUNT OF $181,536.50; FUNDING AVAILABLE IN CAPITAL RESERVE FUND
ACCOUNT NO. 625-00-000-8492-00-00-000
WHEREAS, the Parks and Recreation Department is responsible for mowing various city
properties,parks and right-of-ways as well as with the pruning of trees; and,
WHEREAS, the purchase of this vehicle will replace Unit#2075 which was a 2015 Ford
F250 Bucket Truck that has met its useful life and requires replacement; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as TIPS Cooperative
Purchasing Program, as an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 12-008, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with Region VIII Education Service Center for
participation in the Interlocal Purchasing System(TIPS); and,
WHEREAS, Silsbee Ford of Silsbee, Texas is part of the TIPS Cooperative Purchasing
Program under Contract No. 210907 and submitted a quote for the purchase of a Ford F-550
Versalift Bucket Truck in the total not to exceed amount of $181,536.50 attached hereto as
Exhibit"A"; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council deems it is in the best interest of the City to
authorize the purchase of a Ford F-550 Versalift Bucket Truck from Silsbee Ford of Silsbee,
Texas through TIPS Cooperative Purchasing Program under Contract Number 210907, in the total
not to exceed amount of$181,536.50.
P. R. No. 23572
1/18/2024 ca
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ,ADOPTED AND APPROVED THIS day of , A.D., 2024, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
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Val Tizeno, sq.
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
P. R. No. 23572
1/18/2024 ca
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Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
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Lynda Boswell
Director of Finance
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
TIPSIL aor
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PRODUCT PRICING SUMMARY
TIPS USA 210907 AUTOMOBILES
VENDOR-Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: JOHNNY BROWN Phone: 409-880-9191
Email: Email: gangelle.cowbovfleet(a)gmail.com
Product Description: 2022 FORD F-550 REG.CAB/CHASS Date: December 11,2023
A. Bid Item: A.Base Price: $ 54,775.00
B. Factory Options
Code Description Bid Price Code Description Bid Price
$ - EXT.WHITE
POWER LOCKS/WINDOWS 4.30 LIMITED SLIP REAR END $ 395.00
CRUISE REAR CAMERA $ 415.00
BRAKE CONTROLLER PAYLOAD PLUS PACKAGE $ 1,155.00
REAR CAMERA $ 415.00 RUNNING BOARDS $ 175.00
40/20/40 VINYL SEATS HIGH CAP TRAILER TOW $ 580.00
6.7L V8 DIESEL $ 9,995.00 SPARE TIRE $ 350.00
10-SPD.AUTO 84 CA
Total of B.Published Options: $ 13,480.00
Published Option Discount(5%) $ (674.00)
C. Unpublished Options
Description Bid Price Options Bid Price
VERSALIFT VST 47-1 $ 128,448.00
$ -
Total of C.Unpublished Options: $ 128,448.00
D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ -
E. Lot Insurance(for in-stock and/or equipped vehicles): $ -
1 F. Contract Price Adjustment: DISCOUNT $ (15,000.00)
G. Additional Delivery Charge: 290 miles $ 507.50
IH. Subtotal: $ 181,536.50
I. Quantity Ordered 1 x H= $ 181,536.50
J. Trade in: S -
K. $ -
L. Total Purchase Price $ 181,536.50