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Home My WebLink AboutPR 23569: DESIGNATING AUTHORIZED SIGNATORIES, (CDBG-DR) City of , a=` `- o ,-t rth ur'�— Tc°.ras INTEROFFICE MEMORANDUM Date: January 30, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Pam Langford, Assistant City Manager RE: P. R. #23569 Introduction: This Agenda item seeks the City Council's approval of P. R. #23569. The resolution appoints authorized persons to execute contractual documents with the Texas General Land Office for two Community Development Block Grant Programs—Disaster Recovery Programs. The contracts (Contract Number 24-067-034-E222 and Contract Number 20-065-142-C72) will provide infrastructure improvements. The Mayor, City Manager,Assistant City Manager- Operations, City Secretary, Director of Finance, and Accountant II will be authorized to execute the State of Texas Purchase Voucher and Request for Payment forms. Background: The Texas General Land Office recently awarded the City of Port Arthur a Community Development Block Disaster Recovery Program grant for$990,000.00(Contract Number 24-067- 034-E222). The purpose of the grant is to demolish and replace manholes and to complete associated appurtenances. Construction shall take place at the area bounded by Highway 82/West Levee Road, the railroad north of 19th Street, the Intercoastal Waterway, and Savannah Avenue, and the area bounded by Savannah Avenue, the Intercoastal Waterway, Stadium Road/Jefferson Drive, 25th Street, and the railroad north of 19th Steet. In 2021, Contract Number 20-065-142-C72 was awarded to Port Arthur for drainage improvement in the El Vista,Port Acres,and Stonegate areas. Due to recent staff changes,a revised Depository/ Authorized Signatories Designation Form is necessary. The Depository/Authorized Signatories Designation forms are required to administer the Disaster Recovery funding projects. Budget Impact: Community Development Block Grant Program— Disaster Recovery Program. Recommendation: It is recommended that the City Council approve P. R. #23569. P. R. # 23569 01/05/2024 M. Essex RESOLUTION NUMBER A RESOLUTION DESIGNATING AUTHORIZED SIGNATORIES FOR CONTRACTUAL DOCUMENTS AND DOCUMENTS FOR REQUESTING FUNDS PERTAINING TO THE TEXAS GENERAL LAND OFFICE COMMUNITY DEVELOPMENT BLOCK GRANT - DISASTER RECOVERY PROGRAMS (CDBG-DR) INFRASTRUCTURE CONTRACT NUMBERS 20-065- 142-C782 AND 24-067-034-E222. WHEREAS, the Texas General Land Office has awarded the City of Port Arthur, Texas, a Community Development Block Grant— Disaster Recovery Program grant for $990,000.00 (Contract Number 24-067-034-E222); and, WHEREAS,the purpose of the grant is to demolish and replace manholes and to complete associated appurtenances. Construction shall take place at the area bounded by Highway 82/West Levee Road, the railroad north of 19th Street, the Intercoastal Waterway, and Savannah Avenue, and the area bounded by Savannah Avenue, the Intercoastal Waterway, Stadium Road/Jefferson Drive, 25th Street, and the railroad north of 19`h Steet; and, WHEREAS, pursuant to Resolution No. 21-260, the Council designated authorized signatories for the 2021 Texas GLO Contract Number 20-065-142-c782;however,the contract now requires a revised Depository/Authorized Signatories Designation Form due to recent staffing changes; and WHEREAS, it is necessary to appoint persons to execute contractual documents and documents for requesting funds from the Texas General Land Office; and, WHEREAS, an original signed copy of the Depository/Authorized Signatories Designation Form is to be submitted with a copy of this Resolution(Exhibit"A"); and, WHEREAS, The City of Port Arthur, Texas, acknowledges that in the event that an authorized signatory of the City changes (elections, illness, resignations, etc.), the City must provide GLO with the following: • a resolution stating who the new authorized signatory is (not required if this original resolution names only the title and not the name of the signatory); and • a revised Depository/Authorized Signatories Designation Form; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS,AS FOLLOWS: THAT the facts and opinions in the preamble are true and correct. THAT the Mayor, City Manager, Assistant City Manager — Operations, and the City Secretary will be authorized to execute contractual documents between the Texas General Land Office and the City for the Community Development Block Grant—Disaster Recovery Programs. THAT the City Manager, Assistant City Manager - Operations, City Secretary, Director of Finance, and Accountant II position will be authorized to execute the State of Texas Purchase Voucher and Request for Payment Form documents required for requesting funds approved in the Community Development Block Grant — Disaster Recovery Programs for contract number 20-065-142-C782 and 20-065-142-C782. THAT a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ,ADOPTED AND APPROVED this day of A. D., 2024 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: MAYOR NOES: Thurman"Bill" Bartie, Mayor ATTEST: SHERRI BELLARD CITY SECRETARY APP OVED FOR FORM: (2d7te 0/t, 4,Liatelda AL TIZE 0 CITY ATTORNEY APPROVED FOR ADMINISTRATION: LD BURT , CITY N77.1 Ottervi.,-1) PAMELA LANGFORD, ASSISTANT CITY MANAGER APPROVED FOR AVAILABILITY OF FUNDS: LYNDA BOSWELL DIRECTOR OF FINANCE 5:\grants2\GLO contract#24-067-034-E222-Manholes\P.R.#23525-Depository Authorized signatories forms.docx ATTACHMENT "A" 0.ERAI` ti °� COMMUNITY DEVELOPMENT& REVITALIZATION The Texas General Land Office .\17),'• Depository/Authorized Signatories Designation Form Subrecipient: City of Port Arthur Contract Number: 24-067-034-E222 The individuals below are designated by resolution as authorized signatories for contractual documents. At least two signatories required. Sherri Bellard Thurman Bill Bartie Name Name City Secretary Mayor Title Title Subrecipient: City of Port Arthur Contract Number: 24 067 034 E222 The individuals below are designated by resolution as authorized signatories for contractual documents. At least two signatories required. Name Name Title Title Signature Signature The financial lending institution listed here will serve as the depository for the Texas General Land Office-Disaster Recovery Program Community Development Block Grant(CDBG)funds: Name of Lending Institution Address City,State,Zip Code Fund Account Number: The individuals below are designated by resolution as authorized signatories for financial documents. At least two signatories required. Name Name Title Title Signature Signature Effective September 2021 Page 1 of 2 °�N) \Or COMMUNITY DEVELOPMENT & REVITALIZATION arr •,,,a, r The Texas General Land Office •• Depository/Authorized Signatories Designation Form Name Name Title Title Signature Signature NOTE:A copy of a Resolution passed by the city council or county commissioner's court authorizing the signatories must be submitted along with this form. Disclaimer: The Texas General Land Office has made every effort to ensure the information contained on this form is accurate and in compliance with the most up-to-date CDBG-DR and/or CDBG-MIT federal rules and regulations,as applicable.It should be noted that the Texas General Land Office assumes no liability or responsibility for any error or omission on this form that may result from the interim period between the publication of amended and/or revised federal rules and regulations and the Texas General Land Office's standard review and update schedule. Effective September 2021 Page 2 of 2 COMMUNITY DEVELOPMENT& REVITALIZATION The Texas General Land Office .0 .� Depository/Authorized Signatories Designation Form Subrecipient: City of Port Arthur Contract Number: 24-067-034-E222 The individuals below are designated by resolution as authorized signatories for contractual documents. At least two signatories required. Ronald Burton Pamela Langford Name Name City Manager Assistant City Manager Title Title Subrecipient: City of Port Arthur Contract Number: 24 067 034 E222 The individuals below are designated by resolution as authorized signatories for contractual documents. At least two signatories required. Name Name Title Title Signature Signature The financial lending institution listed here will serve as the depository for the Texas General Land Office-Disaster Recovery Program Community Development Block Grant(CDBG)funds: PNC Bank Name of Lending Institution 500 First Avenue Address Pittsburgh, PA 15219 City,State, Zip Code Fund Account Number: 4130301424 The individuals below are designated by resolution as authorized signatories for financial documents. At least two signatories required. Lynda Boswell Bella LeBlanc Name Name Director of Finance Accountant II Title Title Signature Signature Effective September 2021 Page 1 of 2 NEHA �qh 0. COMMUNITY DEVELOPMENT & REVITALIZATION xl The Texas General Land Office Depository/Authorized Signatories Designation Form Name Name Title Title Signature Signature NOTE:A copy of a Resolution passed by the city council or county commissioner's court authorizing the signatories must be submitted along with this form. Disclaimer: The Texas General Land Office has made every effort to ensure the information contained on this form is accurate and in compliance with the most up-to-date CDBG-DR and/or CDBG-MIT federal rules and regulations,as applicable.It should be noted that the Texas General Land Office assumes no liability or responsibility for any error or omission on this form that may result from the interim period between the publication of amended and/or revised federal rules and regulations and the Texas General Land Office's standard review and update schedule. Effective September 2021 Page 2 of 2 � 5' 74-176 For Comptrollers Use Only `Y�x l' (Rev-4-14/18) Direct Deposit Authorization This form may be used by vendors, individual recipients or state employees to receive payments from the state of Texas by direct deposit or to change/cancel existing direct deposit information. Transaction Type z ❑ New setup(Sections 2.3, 5 and 6) ❑ Change account type(Sections 2.3.4,5 and 6) U ❑ Change financial institution(Sections 2,3,4.5 and 6) ❑ Cancellation(Sections 2 and 6-Sections 7 and 8 for state agency use) w ❑ Change account number(Sections 2.3.4. 5 and 6) Payee Identification Payee type Texas Identification Number(TIN) Mail code(If not known. ❑ ❑Individual Taxpayer Identification Number(ITIN) ❑ State employee ❑Employer Identification Number(EIN) leave blank.) "V Vendor or other recipient z Social Security Number(SSN)' I t I I I 1 I I I I 1 t O F Payee name Phone number U W U ext. Mailing address City State ZIP code New Account Information (Setups and Changes) (Completion by financial institution is recommended.) Financial institution name City State co Routing transit number(9 digits) Customer account number(maximum 17 characters) Type of account Savings O I I I I I I I I I I I I I I 1 I I I I f I I I I 1 I I I t Checking❑ g Sis❑ g Financial representative name(optional) Title(optional) W cn Financial representative signature(optional) Phone number(optional) Date(optional) ext. Existing Account Information (Changes Only) v Routing transit number(9 digits) Customer account number(maximum 17 characters) Type of account U N I I I I I I 1 I I I t I ❑Checking ❑Savings International Payments Verification (required) U Will these payments be forwarded to a financial institution outside the United States? YES NO If"YES."also complete the ACH(Direct Deposit)Payment Destination Confirmation(Form 74-227). ❑ ❑ Authorization for Setup, Changes or Cancellation (required) I authorize the Texas Comptroller of Public Accounts to deposit my payments from the state of Texas to my financial institution electronically. CO I understand that the Texas Comptroller of Public Accounts will reverse any payments made to my account in error. O_ I further understand that the Texas Comptroller of Public Accounts will comply at all times with the National Automated Clearing House Association's I rules. (For further information on these rules,please contact your financial institution.) U W sign Authorized signature Printed name Date here r Cancellation by Agency (for state agency use) Reason Date U w Authorized Signature (for state agency use) sign Signature Date Please return your completed form to: here r CO Phone number Agency number General Land Office z Accounts Payable/Direct Deposit Program O ext. 305 1700 North Congress Avenue,Suite 746L U Agency name Austin,TX 78701-1436 General Land Office Comments Phone:512-463-5194 Form 74-176(Back)(Rev.4-14/18) Instructions for Direct Deposit Authorization You have certain rights under Chapters 552 and 559, Government Code. to review,request and correct information we have on file about you. To request information for review or to request error correction, use the contact information on this form. Section 1: Transaction Type Select the appropriate transaction type(s). Section 2: Payee Identification Select payee type, provide the Texas Identification Number(TIN), Employer Identification Number(EIN) Social Security Number(SSN)*or Individual Taxpayer Identification Number(ITIN) and enter payee contact information. *Federal Privacy Act Statement Disclosure of your Social Security number is required and authorized under law for the purpose of tax administration and identifica- tion of any individual affected by applicable law 42 U.S.C.sec. 405(c)(2)(C)(0:Texas Govt. Code Sections 403.011, 403.056, and 403.078. Release of information on this form in response to a public information request will be governed by the Public Information Act. Chapter 552. Government Code,and applicable federal law. Section 3: New Account Information (Needed for setups and changes) Completion by financial institution is recommended. Important: Your direct deposit account information may be different from the account information printed on your checks. It is recommended that you contact your financial institution to confirm your direct deposit account information. Prenote Test: A prenote test will be sent to your financial institution for the account information provided. The prenote test is for a period of six banking days, and it is sent to your financial institution to verify your account information. If no further action is required by your financial institution, your direct deposit instructions will become effective when the six banking day prenote time frame has expired. Section 4: Existing Account Information (Needed for changes to existing account information) When requesting a change to your existing direct deposit account information, you must complete Section 4 with the existing account information for verification purposes. This measure will help the paying state agency verify accuracy of the requested change. Any change to banking information begins a prenote test period. See explanation in Section 3, above. Section 5: International Payments Verification Check"YES" or"NO" to indicate if direct deposit payments to the account information designated in Section 3 of this form will be forwarded to a financial institution outside the United States. If"YES," also complete the ACH (Direct Deposit) Payment Destination Confirmation (Form 74-227). Section 6: Authorization for Setup, Changes or Cancellation Must be completed in its entirety, and no alterations to the authorization language will be accepted. For State Agency Use Section 7: Cancellation by Agency Provide reason for cancellation request. Section 8: Authorized Signature For state agency use only. PNC BANK May 19,2023 CITY OF PORT ARTHUR TEXAS 444 4TH ST PORT ARTHUR TX 77640-6450 To Whom It May Concern: This letter services as verification that CITY OF PORT ARTHUR TEXAS has established an account with PNC Bank, N.A. The account information and electronic payment instructions are as follows: Account Name: CITY OF PORT ARTHUR TEXAS CONSOLIDATED ACCOUNT Account Number: 4130301424 ACH Transit/Routing number: 041000124 Wire Routing number: 041000124 SWIFT Code: PNCCUS33(International Wires) Bank Address: PNC Bank 500 First Ave. Pittsburgh,PA 15219 Please don't hesitate to contact me with any questions. Sincerely, r GIA4.44 Michael Janociak Assistant Vice President Corporate&Institutional Banking 312-384-4637 michael.janociakPpnc.com 1 N . Franklin St , Suite 2900 , Chicago , IL 60606