HomeMy WebLinkAboutPR 23573: (MOU) WITH THE BOB HOPE SCHOOL REGARDING USING BOB BOWERS CIVIC CENTER AS AN EMERGENCY STAGING AREA P. R. No. 23573
01/19/2024 gt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
THE MEMORANDUM OF UNDERSTANDING WITH THE BOB HOPE
SCHOOL DISTRICT AS IT PERTAINS TO THE USE OF BOB BOWERS
CIVIC CENTER AS AN EMERGENCY STAGING AREA
WHEREAS, Bob Hope School District (BHS) has determined that there is a need to
identify an emergency staging area for unforeseeable emergencies, incidents and/or
evacuations; and
WHEREAS, due to the number of students at its three schools, BHS has requested
the assistance of the City of Port Arthur to allow BHS the daily use of the Bob Bowers Civic
Center located at 3401 Cultural Center Drive; and
WHEREAS, the City and BHS have reached an understanding that will result in
making the facility available to BHS for a limited period of time in the event an evacuation
of school facilities is needed for the 2023-2024 school year, subject to existing uses
scheduled for the facility at such time; and
WHEREAS, it is deemed in the best interests of the citizens and considered a valid
public purpose to authorize a Memorandum of Understanding with the BHS as it pertains to
the use of the Bob Bowers Civic Center as an emergency staging area for the students of
the City of Port Arthur.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
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Section 2. That the City Manager is herein authorized to execute the
Memorandum of Understanding, in substantially the same form as attached hereto as
Exhibit"A".
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ,ADOPTED AND APPROVED on this day of January, A.D., 2024, at a
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
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NOES:
Thurman Bill Bartle, Mayor
ATTEST:
Sherri Bellard, City Secretary
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APPROVED AS TO FORM:
Valecia R. Tizeno, City Attorney /
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager
4
I
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EXHIBIT "A"
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MEMORANDUM OF UNDERSTANDING
FOR USE OF BOB BOWERS CIVIC CENTER
AS AN EMERGENCY STAGING AREA
This Memorandum of Understanding is made and entered into between the Bob Hope
School District of Jefferson County, Texas (hereinafter"BHS"), and the City of Port Arthur,
Jefferson County, Texas (hereinafter"City").
BHS has determined that there is a need to identify an emergency staging area for
unforeseeable emergencies, incidents and/or evacuations.
Due to the number of students at its three schools, BHS has requested the assistance of
the City to allow BHS the use of the Bob Bowers Civic Center and its facilities ("Facility")
located at 3401 Cultural Center Drive, Port Arthur, Texas. Such use will be on an as needed
basis, not to exceed 24 hours.
The City will allow for the temporary use of the Civic Center and its facilities to BHS in
the event of an emergency which primarily promotes a public purpose as defined in the Texas
Local Government Code §253.
The City and BHS have reached an understanding that will result in making the facility
available to BHS for a limited period of time in the event an evacuation of school facilities is
needed for the 2023-2024 school year, subject to existing uses scheduled for the facility at such
time.
The Civic Center will be used by BHS on an as needed basis, until the emergency event
has been concluded. It is not expected that any emergency event will exceed a period of 24
hours.
BHS agrees to vacate the premises and all persons from the property within 4 hours of
receiving notice that the facilities will be needed to prepare for a previously scheduled event.
BHS will reimburse the city for any event cancellation fees incurred due to the use of the
facilities by the district which conflicts with a previously contracted event.
Page I 1
Memorandum for
Emergency Staging Area
The City executes the agreement with the Bob Hope School District(BHS) for use of the
Bob Bowers Civic Center facility as an emergency evacuation staging area, to be staffed and
operated by BHS.
BHS will be allowed the use of the Wi-Fi and phone systems at the civic center. BHS will
be allowed to use the parking facilities to administer bus and private transportation of students to
their residences.
BHS,through its district staff, will provide services, supplies, accommodations,medical
services, and other essentials to the students until they can be transported home.
BHS will reimburse the city for any staff hours, overtime hours, equipment use necessary
for BHS's use of the facility. BHS shall be given the estimate of costs prior to use.
BHS will provide security and traffic control at the facility during the time the facility is
being used to provide a staging area to students in case of an evacuation of a school.
BHS will pay the City a reasonable and necessary fee for the cleaning and any damage
restoration of the civic center or other city owned property as a result of its use of the facilities.
1. The point of contact for BHS shall be:
Name: Dr. Roberto Lopez
Title: Chief Executive Officer
Address: 4545 Highway 73, Port Arthur, Texas 77642
Phone Number: 409-983-3244
2. The point of contact for the City shall be:
Name: Ronald Burton
Title: City Manager
Address: P.O. Box 1089, Port Arthur,Texas 77641-1089
Phone Number: 409-983-8101
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Memorandum for
Emergency Staging Area
P.
IN WITNESS THEREOF, Bob Hope School District(BHS)has caused this agreement
to be executed by Dr. Roberto Lopez, its Chief Executive Officer.
SIGNED ON this the day of , 2024.
BOB HOPE SCHOOL DISTRICT
BY:
IN WITNESS THEREOF,the City of Port Arthur(CITY)has caused this agreement to
be executed by Ronald Burton, its City Manager.
SIGNED ON this the day of , 2024.
CITY OF PORT ARTHUR
BY:
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Memorandum for
Emergency Staging Area