HomeMy WebLinkAboutPR 23471: EL VISTA DRAINAGE IMPROVEMENT PROJECT: CHANGE ORDER NO. 1-REDUCTION IN ORIGINAL CONTRACT PRICE. PROJECT NO. DR1P02 of Jy�
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INTEROFFICE MEMORANDUM
Date: January 18,2024
To: The Honorable Mayor and City Council
Through: Ron Burton,City Manager
From: John Cannatella,City Engineer 2
RE: PR No.23471:El Vista Drainage Improvement Project: Change Order No. 1-Reduction in
original contract price.Project No.DR1P02.
Introduction:
The intent of this Agenda Item is to seek City Council's approval for the City Manager to execute Change Order
No. 1 with Allco, LLC, of Beaumont, Texas, reducing the original contract amount of$11,209,454.68 by
$1,316,171.97 to the new contract amount of$9,893,282.71. Project No.DRl P02.
Background:
Pursuant to Resolution No. 18-231, the City of Port Arthur adopted the 2018 Disaster Recovery and
Resiliency Plan(DRRP)for recovery activities following Hurricane Harvey. The City of Port Arthur,
as part of DRRP recovery activities, identified flood and drainage problems within the community of
El Vista that were in dire need of mitigation and repair. The El Vista Project was let for bidding.
Pursuant to Resolution No. 23-484, the City of Port Arthur's City Council approved awarding the El
Vista Drainage Improvement Project to the lowest responsible bidder, Allco, LLC, of Beaumont,
Texas, for the amount of$11,209,454.68. City Staff, AWC and Allco, LLC, of Beaumont, Texas,
performed Value Engineering on the project lowering the contract price by $1,316,171.97 in order to
keep it within budget.
Budget Impact:
Funds from the Hazard Mitigation Grant Account No. 154-00-000-8515-00-10-000 and the Community
Development Block Grant DR Account No. 148-00-000-8515-00-10-000 will not be impacted. Project No.
DR1 P02.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR No. 23471 authorizing the City
Manager to accept Change Order No. 1, from Allco, LLC, of Beaumont, Texas, that reduces the contract
amount of$11,209,454.68 by$1,316,171.97 to the new contract amount of$9,893,282.71.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
f PUB,.IC VJ�Ii'I�J CNGINEEPII.:`.' F PHOJE S PFOJECIS\El Vista\Change Orders\Change
PR No. 23471
1/17/2024 mje
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 1, TO THE CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND ALLCO, LLC, OF BEAUMONT, TEXAS FOR THE EL VISTA
DRAINAGE IMPROVEMENT PROJECT THAT REDUCES THE ORIGINAL
AMOUNT BY $1,316,171.97 TO THE NEW CONTRACT AMOUNT OF
$9,893,282.71. FUNDING IS AVAILABLE IN THE HAZARD MITIGATION
GRANT ACCOUNT NO. 154-00-000-8515-00-10-000 AND THE
COMMUNITY DEVELOPMENT BLOCK GRANT DR ACCOUNT NO. 148-00-
000-8515-00-10-000. PROJECT NO. DR1P02.
WHEREAS, pursuant to Resolution No. 18-231, the City of Port Arthur adopted the 2018
Disaster Recovery and Resiliency Plan (DRRP) for recovery activities following Hurricane Harvey;
and,
WHEREAS, the DRRP included mitigation planning and investment in infrastructure to
rebuild/repair streets, utilities, public facilities, water, sewer, and drainage; and,
WHEREAS, the community of El Vista was selected as an area that has experienced
significant flooding due to rain events, flash flooding and drainage related issues; and,
WHEREAS, the El Vista Drainage Improvement Project was let for bidding with Allco,
LLC, of Beaumont, Texas, being the lowest qualified bidder for $11,209,454.68; and,
WHEREAS, pursuant to Resolution No. 23-484, the City of Port Arthur's City Council
approved awarding the El Vista Project to Allco, LLC, of Beaumont, Texas; and,
WHEREAS, City Staff, AWC and Allco, LLC, of Beaumont, Texas, performed Value
Engineering decreasing the contract amount by $1,316,171.97, see Exhibit A; and,
WHEREAS, pursuant to Resolution No. 20-022, the engineering firm of Arceneaux,
Wilson, & Cole, LLC (AWC) of Port Arthur, Texas, was approved to provide a master drainage
PR No.23471
1/17/2024 mje
Page 2 of 4
plan, provide design specifications, and provide construction management services for the El
Vista area; and,
WHEREAS, AWC has submitted a detailed Value Engineering Breakdown to identify items
on the original Bid Tab that were affected, see Exhibit B; and,
WHEREAS, proposed Change Order No. 1, submitted by Allco, LLC, of Beaumont, Texas,
reduces the contract amount of $11,209,454.68 by $1,316,171.97 to the new contract amount
of $9,893,282.71; and,
WHEREAS, approval of PR No. 23471 for Change Order No. 1 is herein deemed an
appropriate action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 1 is herein approved and the City Manager is hereby authorized
to execute said Change Order No. 1, see Exhibit C, to the contract between the City of Port
Arthur and AlIco, LLC, of Beaumont, Texas; and,
THAT, Change Order No. 1 will decrease the contract amount of $11,209,454.68 by
$1,316,171.97 to the new contract amount of $9,893,282.71; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2024,
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
PR No.23471
1/17/2024 mje
Page 3 of 4
Noes:
Thurman Bill Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeno, Esquire Ron Burton, CPM
City Attorney City Manager
PR No.23471
1/17/2024 mje
Page 4 of 4
APPROVED AS FOR AVAILABILITY OF
FUNDS:
(41 7561- E-J-/
Lynda Boswell
Director of Finance
John Cantle a, PE
City Engin r
Clifton illiams, CPPB
Purchasing Manager
EXHIBIT A
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EXHIBIT B
VALUE ENGINEERING BREAKDOWN
0
CIINC
For
El Vista Drainage Improvements
ARCENEAUX WILSON&COLE To Serve
englneeiin9l s�nreyin9l planning
The City of Port Arthur
Job No.: CPA-949
ALLCO, LLC.
r"Ir7A' I^^^"" BEAUMONT,TX
Item Desc
Code Code Base Bid Items Qty. _ Unit Unit Price Amount
MISCELLANEOUS ITEMS
100 6002 PREPARING ROW 144 Sta. $ 266.00 $ 38,304.00
164 6008 SEEDING(PERM)(URBAN)(CLAY) 7 AC. $ 2,500.00 $ 17,500.00
MOBILIZATION,BOND,INSURANCE AND ONSITE
500 0001 FACILITIES 1 L.S. $ 250,000.00 $ 250,000.00
502 0001 BARRICADES,SIGNS AND TRAFFIC CONTROL 1 L.S. $ 31,562.00 $ 31,562.00
506 0001 EROSION CONT LOGS(INSTALL) 48 EA. $ 115.00 $ 5,520.00
506 0002 EROSION CONT LOGS(REMOVE) 48 EA. $ 36.00 $ 1,728.00
560 0001 RELOCATE/REPLACE MAILBOXES(SINGLE POST) 78 EA. $ 350.00 $ 27,300.00
644 0001 RELOCATE/REPLACE SIGNS 12 EA. $ 900.00 $ 10,800.00
SUB-TOTAL MISCELLANEOUS ITEMS $ 382,714.00
DRIVEWAY AND SIDEWALK ITEMS
104 6015 REMOVE CONC(SIDEWALKS) _ 46 S.Y. _ $ 45.00 $ 2,070.00
104 6017 REMOVE CONC(DRIVEWAYS) 1,644 S.Y. $ 36.00 $ 59,184.00
104 6021 REMOVE CONC(CURB) 1,145 S.Y. $ 7.00 $ 8,015.00
530 6004 DRIVEWAYS(CONC) 1,644 S.Y. $ 100.00 $ 164,400.00
DRIVEWAYS(ASPHALT) 2,836 S.Y. $ 99.00 $ 280,764.00
DRIVEWAYS(ROCK) 1,307 S.Y. $ 42.00 $ 54,894.00
531 6001 CONCRETE SIDEWALKS 68 S.Y. $ 140.00 $ 9,520.00
SUB-TOTAL DRIVEWAY AND SIDEWALK ITEMS $ 578,847.00
ROADWAY ITEMS
REMOVE ASPHALT/BASE(DRIVEWAYS AND
105 0001 SIDEWALKS) 2,808 S.Y. $ 24.25 $ 68,094.00
D-GR HMA TY-D PG64-22(2")(DRIVING SURFACE)
340 0001 (PROVIDED BY CITY,INSTALLED BY CONTRACTOR) 24,500 S.Y. $ 12.42 $ 304,290.00
360 0002 CONCRETE PAVEMENT(JRCP)(CLP)(8") 910 S.Y. $ 100.00 $ 91,000.00
529 6002 CONCRETE CURB(TYPE II) 1,145 S.Y. $ 12.50 $ 14,312.50
SUB-TOTAL ROADWAY ITEMS $ 477,696.50
DRAINAGE ITEMS
403 6008 TEMPORARY SPECIAL SHORING(COFFERDAM) 1 L.S. $ 70,000.00 $ 70,000.00
418 6001 WELL POINTING _ 12,900 L.F. $ 0.10 $ 1,290.00
420 0001 CONCRETE DITCH LINER(5") 83 S.Y. $ 180.00 $ 14,940.00
432 6009 RIPRAP(CONC)(CL B)(4") 275 S.Y. $ 448.00 $ 123,200.00
462 6001 CONCRETE BOX CULVERT(6'x4') 1,550 L.F. $ 1,225.06 $ 1,898,843.00
4122 0001 HP STORM PIPE(18")(TY 5) 5,891 L.F. $ 256.22 $ 1,509,392.02
4122 0002 HP STORM PIPE(24")(TY S) 1,811 L.F. $ 284.72 $ 515,627.92
4122 0003 HP STORM PIPE(30")(TY S) 1,306 L.F. $ 304.52 $ 397,703.12
4122 0004 HP STORM PIPE(36")(TY S) 1,845 L.F. $ 335.07 $ 618,204.15
465 0001 STORM CONFLICT STRUCTURE 5 EA. $ 17,300.00 $ 86,500.00
465 0002 STORM MANHOLE 8 EA. $ 7,200.00 $ 57,600.00
465 0003 STORM MANHOLE(W/THROAT) 35 EA. $ 10,700.00 $ 374,500.00
1 465 0004 STORM JUNCTION BOX(JB-01) 1 EA. $ 34,100.00 $ 34,100.00
465 0005 STORM JUNCTION BOX(JB-02) 1 EA. $ 54,800.00 $ 54,800.00
465 0006 STORM JUNCTION BOX(JB-03) 1 EA. $ 46,800.00 $ 46,800.00
465 0007 STORM JUNCTION BOX(JB-04) 1 EA. $ 21,200.00 $ 21,200.00
465 0008 STORM JUNCTION BOX(JB-05) 2 EA. $ 22,550.00 $ 45,100.00
465 0009 STORM JUNCTION BOX(JB-06) 1 EA. $ 22,550.00 $ 22,550.00
Page 1of2
4)...
awl: VALUE ENGINEERING BREAKDOWN
For
El Vista Drainage Improvements
M ARCENEAUX WILSON&COLE To Serve
engineanngIs�rve�ng oianning
The City of Port Arthur
Job No.: CPA-949
ALLCO, LLC.
BEAUMONT,TX
Item Desc
Code Code Base Bid Items Qty. Unit Unit Price Amount
465 0010 STORM JUNCTION BOX(JB-07) 1 EA. $ 28,600.00 $ 28,600.00
465 0011 TYPE C CURB INLET 11 EA. $ 7,550.00 $ 83,050.00
465 0012 GRATE INLET 6 EA. $ 5,000.00 $ 30,000.00
466 0001 HEADWALL 1 EA. $ 54,000.00 $ 54,000.00
496 6002 REMOVE STR(GRATE INLET) 17 EA. $ 500.00 $ 8,500.00
496 6003 REMOVE STR(MANHOLE) 5 EA. $ 500.00 $ 2,500.00
496 6007 REMOVE STR(PIPE) 5,509 L.F. $ 7.50 $ 41,317.50
760 0001 GRADE/RESHAPE EXISTING DITCHES 20,628 L.F. $ 6.00 $ 123,768.00
764 0001 CLEAN AND TV EXISTING STORM PIPE 1,500 L.F. $ 20.00 $ 30,000.00
764 0002 REPLACE RC PIPE(CLASS III)(24") 25 L.F. $ 231.30 $ 5,782.50
764 0003 REPLACE RC PIPE(CLASS III)(36") 450 L.F. $ 322.48 $ 145,116.00
SUB-TOTAL DRAINAGE ITEMS $ 6,444,984.21
UTILITIES ITEMS
479 6004 ADJUSTING MANHOLES(SANITARY) 10 EA. $ 500.00 $ 5,000.00
7000 0001 RELOCATE SANITARY SEWER SERVICE 110 L.F. $ 825.00 $ 90,750.00
7000 0002 8"SANITARY SEWER MAIN(PVC SDR-26) 962 L.F. $ 68.00 $ 65,416.00
7000 0003 SANITARY SEWER MANHOLE 5 EA. $ 3,550.00 $ 17,750.00
7000 0004 NEAR-SIDE SANITARY SEWER SERVICE 40 EA. $ 600.00 $ 24,000.00
7000 0005 FAR-SIDE SANITARY SEWER SERVICE 40 EA. $ 800.00 $ 32,000.00
7126 0001 RELOCATE WATER MAIN(6") 500 L.F. $ 60.00 $ 30,000.00
7126 0002 RELOCATE FIRE HYDRANT 5 EA. $ 3,500.00 $ 17,500.00
7126 0004 NEAR-SIDE WATER SERVICE 40 EA. $ 700.00 $ 28,000.00 _
7126 0005 FAR-SIDE WATER SERVICE 40 EA. $ 825.00 $ 33,000.00
SUB-TOTAL BASE BID ITEMS $ 343,416.00
Item Desc
Code Code Supplemental Bid Items Qty. Unit Unit Price Amount
247 6063 CRUSHED CONCRETE(6") 30,500 S.Y. _$ 35.15 $ 1,072,075.00
260 6073 LIME TRT(SUBGRADE)(8") 30,500 S.Y. $ 19.10 $ 582,550.00
4006 6005 CEM STABIL BKFL 20 C.Y. $ 100.00 $ 2,000.00
4206 6009 CL A CONC(COLLAR) 20 C.Y. $ 450.00 $ 9,000.00
SUB-TOTAL SUPPLEMENTAL ITEMS $ 1,665,625.00
TOTAL AMOUNT BID
(Base Bid Items with Supplemental Items) $ 9,893,282.71
Page 2 of 2
EXHIBIT C
CITY OF PORT ARTHUR
Public Works Engineering
DATE: NOVEMBER 16,2023
PROJECT: EL.VISTA DRAINAGE IMPROVEMENT PROJECT
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: ALLCO,LLC OF BEAUMONT,TEXAS
CHANGE ORDER NO.: I
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project:
Original
VE ITEM Description Unit QuantityUnit Price Original Amount Total Quantity New Amount
VALUE ENGINEERING PROPOSAL
Furni, .:,,- :tete in Liew of Flea Base SY $ I.SO -37,SOO _ (45,750.00)
Furnish 6"Crus: .-ate in Lieu of 8" SY S 5.60 1120,800.001
HMA Road Surf: t to be furnished by City SY 5 14.0$ (144,960.00)
4 Furnish HP Mn:r lieu of RCP IS S 440,119.97 -t S (44(1,119.97)
5 Orivr=.
;r Deir , 5Y 5 InO,..^,. `3is ;411,21,9 net
b Add Asph Drives SY $ 99.00 2,836 5 2130,764.0D
c Add Rock Drives SY $ 42.00 1,307 $ S4.894,00
;:ete Paving Qty Coriectiorn 5
TOTAL CHANGE ORDER 17rt-:
ORIGINAL CONTRACT AMOUNT $ 11,209,454.68 NEW CONTRACT
AMOUNT $ 9,893,282.71
ORIGINAL CONTRACT AMOUNT:f S 11,209,454.68 I
TOTAL AMOUNT OF CHANGE ORDER NO.1:
NEW CONTRACT AMOUNT: $ 9 991,282,71
NO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO. 1
PAREPARED BY: /y APPROVED BY:
M.len I er Edward, AAS,MPA;OP Manager John Cannatelia,PE,City Engineer
APPROVED BY: APPROVED BY:
8ran ,Harrison,ALLCO,LLC. Clifton Williams,CPPB,Purchasing Manager
APPROVED BY: APPROVED BY:
Dr.Hani Tohme,PE,Consultant Ron Burton,City Manager
S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2023\DRAINAGE PROTECTS\EI Vista\Change Orders\Change Order 1\EI Vista CO 1