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Home My WebLink AboutPR 23472: PORT ACRES DRAINAGE IMPROVEMENT PROJECT: CHANGE ORDER NO. 1-REDUCTION IN ORIGINAL CONTRACT PRICE. PROJECT NO. DR1P03 Ciry of _ ort rthu�� Te.ru www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 18,2024 To: The Honorable Mayor and City Council Through: Ron Burton,City Manager From: John Cannatella,City Engineer I. RE: PR 23472: Port Acres Drainage Improvement Project:Change Order No. 1-Reduction in original contract price. Project No.DR1P03. Introduction: The intent of this Agenda Item is to seek City Council's approval for the City Manager to execute Change Order No. 1 with Allco, LLC, of Beaumont, Texas, reducing the original contract amount of $34,891,106.81 by$1,736,424.04 to the new contract amount of$33,154,682.77,Project No.DR1 P03. Background: Pursuant to Resolution No. 18-231, the City of Port Arthur adopted the 2018 Disaster Recovery and Resiliency Plan(DRRP)for recovery activities following Hurricane Harvey. The City of Port Arthur, as part of DRRP recovery activities, identified flood and drainage problems within the community of Port Acres that were in dire need of mitigation and repair. The Port Acres Project was let for bidding. Pursuant to Resolution No.23-485,the City of Port Arthur's City Council approved awarding the Port Acres Drainage Improvement Project to the lowest responsible bidder, Allco, LLC, of Beaumont, Texas, for the amount of$34,891,106.81. City staff, AWC and Allco, LLC, of Beaumont, Texas, performed Value Engineering on the project proposal lowering the contract price by $1,736,424.04 in order to keep it within budget. Budget Impact: Funds from the Hazard Mitigation Grant Account No. 154-00-000-8515-00-10-000 and the Community Development Block Grant DR Account No. 148-00-000-8515-00-10-000 will not be impacted. Project No. DR1P03. Recommendation: It is recommended that the City of Port Arthur's City Council approve PR No.23472 authorizing the City Manager to accept Change Order No. 1,from Allco,LLC,of Beaumont,Texas,that reduces the contract amount of$34,891,106.81 by$1,736,424.04 to the new contract amount of$33,154,682.77. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 S'.\Engineering PUBLIC WORKS`,I'W-ENGINEERING\C.I.P.PROTECTS\Year 2023\DRAINAGE PROJECTS\Port Acres\Change Orders\Change Order 1\Agenda Memo Port Acres CO 1 Pc:;:. PR No.23472 1/18/2024 mje Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1, TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, LLC, OF BEAUMONT, TEXAS FOR THE PORT ACRES DRAINAGE IMPROVEMENT PROJECT THAT REDUCES THE ORIGINAL AMOUNT BY $1,736,424.04 TO THE NEW CONTRACT AMOUNT OF $33,154,682.77. FUNDING IS AVAILABLE IN THE HAZARD MITIGATION GRANT ACCOUNT NO. 154-00-000-8515-00-10-000 AND THE COMMUNITY DEVELOPMENT BLOCK GRANT DR ACCOUNT NO. 148-00- 000-8515-00-10-000. PROJECT NO. DR1P03. WHEREAS, pursuant to Resolution No. 18-231, the City of Port Arthur adopted the 2018 Disaster Recovery and Resiliency Plan (DRRP) for recovery activities following Hurricane Harvey; and, WHEREAS, the DRRP included mitigation planning and investment in infrastructure to rebuild/repair streets, utilities, public facilities, water, sewer, and drainage; and, WHEREAS, the community of Port Acres was selected as an area that has experienced significant flooding due to rain events, flash flooding and drainage related issues; and, WHEREAS, the Port Acres Drainage Improvement Project was let for bidding with Allco, LLC, of Beaumont, Texas, being the lowest qualified bidder for $34,891,106.81; and, WHEREAS, pursuant to Resolution No. 23-485, the City of Port Arthur's City Council approved awarding the Port Acres Project to Allco, LLC, of Beaumont, Texas; and, WHEREAS, City staff, AWC and Allco, LLC, of Beaumont, Texas, performed Value Engineering decreasing the contract amount by $1,736,424.04, see Exhibit A; and, WHEREAS, pursuant to Resolution No. 20-023, the engineering firm of Arceneaux, Wilson, & Cole, LLC (AWC) of Port Arthur, Texas, was approved to provide a master drainage PR No.23472 1/18/2024 mje Page 2 of 4 plan, provide design specifications, and provide construction management services for the Port Acres area; and, WHEREAS, AWC has submitted a detailed Value Engineering Breakdown to identify items on the original Bid Tab that were affected, see Exhibit B; and, WHEREAS, proposed Change Order No. 1, submitted by Allco, LLC, of Beaumont, Texas, reduces the contract amount of $34,891,106.81 by $1,736,424.04 to the new contract amount of $33,154,682.77; and, WHEREAS, approval of PR No. 23472 for Change Order No. 1 is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 1 is herein approved and the City Manager is hereby authorized to execute said Change Order No. 1, see Exhibit C, to the contract between the City of Port Arthur and Allco, LLC, of Beaumont, Texas; and, THAT, Change Order No. 1 will decrease the contract amount of $34,891,106.81 by $1,736,424.04 to the new contract amount of $33,154,682.77; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2024, at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: PR No.23472 1/18/2024 mje Page 3 of 4 Noes: Thurman Bill Bartle Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Valecia Tizeno, Esquire Ron Burton City Attorney City Manager PR No.23472 1/18/2024 mje Page 4 of 4 APPROVED AS FOR AVAILABILITY OF FUNDS: Lynda Boswell Director of Finance John Cannatell , PE City Engineer 9L 1A-/ditet-. Clifton Williams, CPPB Purchasing Manager EXHIBIT A m D O r- ci to .a w N ►".6 rn C -4 n "' D O 5, m n 'i n m n° '• �' N.) C S › C CWCrCSxD nS � z vD n _ mN N o mo - x o = v rn nyQQx -0 Q Z N- C E G� DJ Ci o N o n ZmQ-s 7* + C mv - �= xpx -n a O p CFT D Cp D p ci n O —1f ' CS s -' CD — 0 C r ',1,.' rn < a < O fD rr fD 7 0 d O . r Z rn O N O I-s 22, a- N• Z _ : NJ !D _r c G O �. _ -n !D '� O C c O— V1 71 CD r) �• O� CD fD 3 S W X O co CO CD+ 0_r : Ca W Qn O O NJ 0 NJ 01 w .A - NJ F-- I- C Tl T In -< -G -< C _ U, _ Z i- W W F-. U•I i.., n Q1 1-, W A lOD p L0 0oo Ln O O• O O iA —I 0 t/). ih ih 1 N D W -,1 NJ NJ VI00 r" Q1 (xi 0 W iD I--, .ln V1 A -.1 -J0 0-1 lWD . C N Ql NJ lD .A lD • Zr A W O O Qt O O N EXHIBIT B ilia= ARCENEAVX WILSON&COLE VALUE ENGINEERING BREAKDOWN For Port Acres Drainage Improvements To Serve The City of Port Arthur Job No.: CPA-946 ALLCO, LLC. BEAUMONT,TX Item Desc Code Code Base Bid Items Qty. Unit Unit Price Amount MISCELLANEOUS ITEMS 100 6002 PREPARING ROW 275 STA. $ 518.00 $ 142,450.00 164 6008 SEEDING(PERM)(URBAN)(CLAY) 117,721 S.Y. $ 0.50 $ 58,860.50 MOBILIZATION,BOND,INSURANCE AND ONSITE 500 0001 FACILITIES 1 L.S. $ 750,000.00 $ 750,000.00 502 0001 BARRICADES,SIGNS AND TRAFFIC CONTROL 1 L.S. $ 90,000.00 $ 90,000.00 506 0001 EROSION CONT LOGS(INSTALL) 80 EA. $ 145.00 $ 11,600.00 506 0002 EROSION CONT LOGS(REMOVE) 80 EA. $ 32.50 $ 2,600.00 506 6004 ROCK FILTER DAMS(INSTALL)(TY 4) 765 L.F. $ 43.00 $ 32,895.00 506 6011 ROCK FILTER DAMS(REMOVE) 765 L.F. $ 4.00 $ 3,060.00 560 0001 RELOCATE/REPLACE MAILBOXES(SINGLE POST) 67 EA. $ 300.00 $ 20,100.00 644 0001 RELOCATE/REPLACE SIGNS 39 EA. $ 900.00 $ 35,100.00 SUB-TOTAL MISCELLEANEOUS ITEMS $ 1,146,665.50 DRIVEWAY AND SIDEWALK ITEMS 104 6015 REMOVE CONC(SIDEWALKS) 33 S.Y. $ 60.00 $ 1,980.00 104 6017 REMOVE CONC(DRIVEWAYS) 2,819 S.Y. $ 33.00 $ 93,027.00 REMOVE ASPHALT/BASE(DRIVEWAYS AND 105 0001 SIDEWALKS) 2,213 S.Y. $ 21.00 $ 46,473.00 105 0002 REMOVE ROCK(DRIVEWAYS) 5.384 S.Y. S 17.00 S 91,528.00 105 6041 REMOVE STAB AND ASPH PAV(8") 41,594 S.Y. $ 6.00 S 249,564.00 530 6004 DRIVEWAYS(CONC) 3,474 S.Y. _ $ 144.00 , $ 500,256.00 530 0001 DRIVEWAYS(ASPHALT) 949 S.Y. $ 121.25 $ 115,066.25 530 0002 DRIVEWAYS(ROCK) 8,176 S.Y. $ 38.00 $ 310,688.00 531 6001 CONCRETE SIDEWALKS 38 S.Y. $ 210.00 $ 7,980.00 SUB-TOTAL DRIVEWAY AND SIDEWALKS ITEMS $ 1,416,562.25 ROADWAY ITEMS _ D-GR HMA TY-D PG64-22(2")(DRIVING SURFACE) 340 0001 (PROVIDED BY CITY,INSTALLED BY CONTRACTOR) 46,832 S.Y. , S 10.42 S 487,989.44 104 6021 REMOVE CONC(CURB) 10 L.F. $ 150.00 $ 1,500.00 247 6063 CRUSHED CONCRETE(6") 50,241 S.Y. ,4 $ 32.40 $ 1,627.808.40 260 6073 LIME TRT(SUBGRADE)(8") 50,241 S.Y. $ 18.00 $ 904,338.00 529 6008 CONC CURB&GUTTER(TY II) 10 L.F. $ 250.00 $ 2,500.00 4006 6005 CEM STABIL BKFL 20 C.Y. $ 100.00 $ 2,000.00 SUB-TOTAL ROADWAY ITEMS $ 3,026,135.84 DRAINAGE ITEMS 420 0001 CONCRETE DITCH LINER(5") 190 S.Y. $ 140.00 $ 26,600.00 462 6001 CONCRETE BOX CULVERT(3'x2') 27 L.F. $ 651.64 $ 17,594.28 462 6002 CONCRETE BOX CULVERT(3'x3') 523 L.F. $ 681.24 $ 356,288.52 462 6003 CONCRETE BOX CULVERT(4'x2') 533 L.F. $ 680.32 $ 362,610.56 462 6004 CONCRETE BOX CULVERT(4'x3') 1,303 LF. $ 726.72 $ 946,916.16 462 6006 CONCRETE BOX CULVERT(5'x2') 755 L.F. r,$ 769.55 $ 581,010.25 462 6007 CONCRETE BOX CULVERT(5'x3') 2,831 L.F. $ 788.75 $ 2,232,951.25 462 6010 CONCRETE BOX CULVERT(6'(3') 1,3094 L.F. $ 928.31 S 1,215,157.79 A 462 6011 CONCRETE BOX CULVERT(6'x4') 996 LF. $ 983.51 $ 979,575.96 462 6096 CONCRETE BOX CULVERT(8'x3')(NO CSS ON TOP) 4,722 L.F. $ 1,178.86 $ 5,566,576.92 462 6019 CONCRETE BOX CULVERT(8'x4') 564 L.F. $ 1,220.68 S 688,463.52 462 6159 CONCRETE BOX CULVERT(9'x4') 600 L.F. $ 1,427.78 $ 856,668.00 462 6101 CONCRETE BOX CULVERT(10'x4') 461 L.F. _ $ 1,642.57 S 757.224.77 Page 1of2 VALUE ENGINEERING BREAKDOWN aWICFor Port Acres Drainage Improvements ARCENEAUX WILSON&COLE M9 To Serve The City of Port Arthur Job No.: CPA-946 ALLCO,LLC. BEAUMONT,TX Item Desc Code Code Base Bid Items Qty. Unit Unit Price Amount 462 6040 CONCRETE BOX CULVERT(125(4')(NO CSS ON TOP) 3,860 L.F. $ 2,081.92 $ 8,036,211.20 4122 0001 HP STORM PIPE(18")(TY S) 7,155 L.F. r$ 177.00 $ 1,266,435.00 4122 0002 HP STORM PIPE(24")(TY S) 3,647 L.F. $ 221.00 $ 805,987.00 4122 0003 HP STORM PIPE(30")(TY S) 643 L.F. $ 281.00 $ 180,683.00 4122 0004 HP STORM PIPE(36")(TY S) 2,246 L.F. $ 287.00 $ 644,602.00 465 0001 STORM CONFLICT STRUCTURE 1 EA. $ 19,000.00 $ 19,000.00 465 0002 STORM MANHOLE 50 EA. $ 15,300.00 $ 765,000.00 465 0003 STORM MANHOLE(W/THROAT) 3 EA. $ 11,400.00 $ 34,200.00 465 0004 GRATE INLET ON RCB 50 EA. $ 5,500.00 $ 275,000.00 465 0005 STORM JUNCTION BOX 6 EA. $ 51,000.00 $ 306,000.00 465 0012 GRATE INLET 9 EA. $ 6,000.00 $ 54,000.00 466 0001 HEADWALL 17 EA. $ 5,500.00 $ 93,500.00 496 6002 REMOVE STR(INLET) 12 EA. $ 650.00 $ 7,800.00 496 6004 REMOVE STR(SET) 69 EA. $ 625.00 $ 43,125.00 496 6004 REMOVE STR(HEADWALL) 17 EA. $ 1,250.00 $ 21,250.00 496 6007 REMOVE STR(PIPE) 10,441 L.F. $ 10.00 $ 104,410.00 496 6008 REMOVE STR(BOX CULVERT) 521 L.F. $ 20.00 $ 10,420.00 760 0001 GRADE/RESHAPE EXISTING DITCHES 28,571 L.F. $ 5.50 $ 157,140.50 4180 6001 WELL POINTING 32,175 L.F. $ 0.10 $ 3,217.50 4206 6009 CL A CONC(COLLAR) 20 C.Y. $ 500.00 $ 10,000.00 SUB-TOTAL DRAINAGE ITEMS $ 27,425,619.18 UTILITIES ITEMS 479 6004 ADJUSTING MANHOLES(SANITARY) 4 EA. $ 650.00 $ 2,600.00 7126 0001 RELOCATE FIRE HYDRANT 6 EA. $ 4,500.00 $ 27,000.00 7000 0001 RELOCATE SANITARY SEWER SERVICE 3,900 L.F. $ 15.00 $ 58,500.00 7126 0001 RELOCATE WATER MAIN 20 L.F. $ 240.00 $ 4,800.00 7126 0004 RELOCATE WATER SERVICE 3,900 L.F. $ 12.00 $ 46,800.00 SUB-TOTAL UTILITIES ITEMS $ 139,700.00 f TOTAL AMOUNT BID I (Base Bid Items with Supplemental Items) $ 33,154,682.77 Page 2 of 2 EXHIBIT C CITY OF PORT ARTHUR Public Works Engineering DATE: NOVEMBER 16,2023 PROJECT: PORT ACRES DRAINAGE IMPROVEMENT PROJECT OWNER: CITY OF PORT ARTHUR CONTRACTOR: ALLCO,LLC OF BEAt/t11ONT,TEXAS CHANGE ORDER NO.: I THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project: Original VE ITEM Description Unit quantity Unit Price Original Amount Total Quantity New Amount VALUE ENGINEERING PROPOSAL Furnish Crushed Concrete in Liew of Flex Base SY 5 50,241 (75,36L501 Furnish 6"Crushed Concrete In lieu of B" 5.6tt -50,241 1211,349.60) HMA Road Surface-Asphalt to be furnished by City S 1486 -46,832 1659,394.56) 4 Furnish HP Storm Pipe in Lieu of RCP $ 513,364.eti •t 1513,369.001 12'x 4'Box Culvert-Delete top 1 Z"of Cement Stabilized Sand(TWO: _S 31.34 -3860 . 1120,972 40) ROW Only) 8'it 3'Box Culvert-Delete Top 12"of Cement Stabilized Sand(TxDOT ROW $ I Only) TOTAL CHANGE ORDER ORIGINAL CONTRACT AMOUNT NEW CONTRACT $ 34,891,106.81 AMOUNT $33,154,682.77 ORIGINAL CONTRACT AMOUNT:[$ 34,891,106.81 I TOTAL AMOUNT OF CHANGE ORDER NO.1: S (1.736,424 04) NEW CONTRACT AMOUNT: $ 33.154.682,77 NO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.1 PAREPARED BY: APPROVED BY: ,-- M.Jenniferrds,BAAS A;CIP Manager John Cannatella,PE,City Engineer APPROVED BY: APPROVED BY: ,OPP �don Harrison,ALLCO,LLC. Clifton Williams,CPPB,Purchasing Manager r APPROVED BY: APPROVED BY: Dr.Hani Tohme,PE,Consultant Ron Burton,City Manager S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2023\DRAINAGE PROJECTS\Port Acres\Change Orders\Change Order 1\Port Acres CO 1