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Home My WebLink AboutPR 23571: 5TH & 6TH STREET PAVEMENT REHABILITATION PROJECT hn.11 -- City of urt rtku www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 19, 2024 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: John Cannatella, PE, City Engineer RE: PR23571: 5th&6th Street Pavement Rehabilitation Project from Atlanta Avenue to Nashville Avenue. Change Order No. 4 for the addition of dense-graded hot mix asphalt for$121,797.92 submitted by Texas Materials Group, Inc. - Gulf Coast Area(formerly known as Gulf Coast a CRH Company)of Beaumont, Texas. Project Numbers ST1P54 and ST1P55. Introduction: The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 4 for the 5th and 6th Street Rehabilitation Project from Atlanta Avenue to Nashville Avenue for the addition of dense- graded hot mix asphalt for $121,797.92 submitted by Texas Materials Group, Inc. - Gulf Coast Area (Texas Materials) (formerly known as Gulf Coast a CRH Company) of Beaumont, Texas. Project Numbers ST1P54 and ST1P55. Background: The City of Port Arthur had identified 5th and 6th Street from Atlanta Avenue to Nashville Avenue as needing rehabilitation in order to accommodate the proposed new homes construction project. The Purchasing Department advertised for bids under Bid No. P21-038. Texas Materials Group, Inc. - Gulf Coast Area (Texas Materials) of Beaumont, Texas, was selected as the lowest responsible bidder for $1,483,845.00. Pursuant to Resolution 22-138, Port Arthur City Council approved Change Order No. 1 from Texas Materials that addressed the construction of manholes with risers; installation of dual 15" HDPE pipe; preparation and construction of conflict boxes; curb and inlet rework; rate increases for concrete, and additional backfill for the amount of $181,409.00. Change Order No. 1 increased the original contract amount of$1,483,845.00 to the new contract amount of$1,665,254.00. Additionally, Change Order No. 1 added 132 calendar days to the original contract completion date of June 1, 2022, amending it to the new contract completion date of October 11, 2022. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 C:\Users\htran\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\RM0854AK\Agenda Memo 5TH 6TH CO No.4.docx PP Pursuant to Resolution No. 22-333, Port Arthur City Council approved Change Order No. 2 from Texas Materials to add 16 inlet top rebuilds, expanded trench excavation protection, removed additional concrete curb/gutters, fifteen pipe plugs, and 155LF of HDPP piping for the 5th and 6th Street Pavement Rehabilitation Project. Change Order No. 2 increased the original contract amount of$1,665,254.00 by $161,566.02 to the new contract amount of$1,826,820.02. Pursuant to Resolution No. 23-028, Port Arthur City Council approved Change Order No. 3 from Texas Materials to add nine (9) inlet top rebuilds to 5th Street and costs associated with remobilization of project; deleting curb inlet work, deleting the removal of manholes, deleting approximately 2,115 linear feet of HDPP pipe from 6th Street, thereby decreasing the original contract amount by $93,812.37 amending the contract amount of $1,826,820.02 to the new contract amount of $1,733,007.65. Additionally, Change Order No. 3 added one hundred thirty (130) calendar days to the contract completion date of October 11, 2022 amending it to the new contract completion date of February 18,2023. Change Order No. 4 is being submitted by Texas Materials to add dense-graded hot mix asphalt to the project for the amount of $121,797.92. Additionally, Change Order No. 4 proposes to increase the contract amount of$1,733,007.65 by$121,797.92 to the new contract amount of$1,854,805.57. Budget Impact: Change Order No. 4 impacts funds in the Street Maintenance Account No. 307-80-625-8518-00-10-000. Project Nos. ST1P54 and ST1P55. Recommendation: It is recommended that the City of Port Arthur City Council approve PR No. 23571 with Texas Materials Group, Inc. - Gulf Coast Area of Beaumont,Texas, authorizing the City Manager to execute Change Order No. 4 that adds dense-graded hot mix asphalt to the project for the amount of$121,797.92 and increases the contract amount of$1,733,007.65 to the new contract amount of$1,854,805.57. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR No. 23571 1/19/2024 mje Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 4 BETWEEN THE CITY OF PORT ARTHUR AND TEXAS MATERIALS GROUP, INC. - GULF COAST AREA (FORMERLY KNOWN AS GULF COAST A CRH COMPANY) OF BEAUMONT, TEXAS, FOR THE ADDITION OF DENSE- GRADED HOT MIX ASPHALT, INCREASING THE CONTRACT AMOUNT OF $1,733,007.65 BY $121,797.92 TO THE NEW CONTRACT AMOUNT OF $1,854,805.57 FOR THE 5TH AND 6TH STREET REHABILITATION PROJECT. FUNDS ARE AVAILABLE FROM THE STREET MAINTENANCE ACCOUNT 307-80-625- 8518-00-10-000. PROJECT NOS. ST1P54 AND ST1P55. WHEREAS, pursuant to Resolution No. 21-223, the City of Port Arthur City Council awarded the 5TH & 6TH Street Rehabilitation Project from Atlanta Avenue to Nashville Avenue to Texas Materials Group, Inc. - Gulf Coast Area (formerly known as Gulf Coast a CRH Company) herein referred to as Texas Materials of Beaumont, Texas for $1,483,845.00 and a term of 240 calendar days; and, WHEREAS, pursuant to Resolution No. 22-138, Port Arthur's City Council approved Change Order No. 1 from Texas Materials to address the preparation for the construction of additional manholes with risers, installation of double 15" HDPE pipe, preparation for conflict boxes, construction of conflict boxes, curb and inlet rework, ring risers and additional backfill for $181,409.00, increasing the contract amount of $1,483,845.00 to the new contract amount of $1,665,254.00; and, WHEREAS, Change Order No. 1 also added 132 calendar days to the original contract completion date of June 1, 2022 amending it to the new contract completion date of October 11, 2022; and, PR No.23571 1/19/2024 mje Page 2 of 4 WHEREAS, pursuant to Resolution No. 22-333, Port Arthur's City Council approved Change Order No. 2, submitted by Texas Materials, to add 16 inlet top rebuilds, expand trench excavation protection, remove concrete curbs and gutters, add fifteen pipe plugs, and 155 linear feet or HDPP piping for 5th and 6th Street increasing the contract amount of $1,665,254.00 by $161,566.02 to the new contract amount of $1,826,820.02; and, WHEREAS, pursuant to Resolution No. 23-028, Port Arthur's City Council approved Change Order No. 3 submitted by Texas Materials, that added nine (9) inlet top rebuilds to 5th Street and costs associated with remobilization of the project and the removal from the scope of work on 6th Street of 2,115 linear feet of HDPP pipe, manholes, curb inlets, and tree removal; and, WHEREAS, Change Order No. 3 deducted $93,812.37 from the 6th Street Project amending the contract amount of $1,826,820.02 to the new contract amount of $1,733,007.65; and, WHEREAS, Change Order No. 3 added one hundred thirty (130) calendar days to the contract completion date of October 11, 2022 amending it to the new contract completion date of February 18, 2023; and, WHEREAS, Change Order No. 4 is being submitted by Texas Materials to add dense-graded hot mix asphalt to the project for the amount of $121,797.92 increasing the contract amount from $1,733,007.65 to the new contract amount of $1,854,805.57, see Exhibit A; and, PR No.23571 1/19/2024 mje Page 3 of 4 WHEREAS, Change Order No. 4 impacts funds in the Street Maintenance Account No. 307-80-625-8518-00-10-000. Project Nos. ST1P54 and ST1P55; and, WHEREAS, approval of Change Order No. 4 submitted by Texas Materials Group, Inc. - Gulf Coast Area of Beaumont, Texas is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 4 is herein approved and the City Manager is authorized to execute said Change Order No. 4 to the contract between the City of Port Arthur and Texas Materials Group, Inc. — Gulf Coast Area of Beaumont, Texas, for the addition of dense-graded hot mix asphalt to the project; and, THAT, Change Order No. 4 increases the contract amount of $1,733,007.65 by $121,797.92 to the new contract amount of $1,854,805.57; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of A.D. 2024 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: PR No.23571 1/19/2024 mje Page 4 of 4 Noes: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Valecia Tizeno, Esquire Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: Lynda "Lyn" Boswell, MA, ICMA-CM Director of Finance John C nna ella, PE City Engineer (9-1-* Clifton Williams, CPPB Purchasing Manager EXHIBIT A CITY OF PORT ARTHUR Public Works Engineering DATE: JANUARY 11,2024 PROJECT: 5TH AND 6TH STREET PAVEMENT REHABILITATION PROGRAM OWNER: CITY OF PORT ARTHUR CONTRACTOR: GULF COAST A CRH COMPANY OF BEAUMONT,TX CHANGE ORDER NO. 4 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project: item Item Code Description Quantity' Unit Price Original Amount iptal QonaWty "Ow Amount No. 340.001 DENSE-GRADED HOT MIX ASPH(SO)(TY D) 2"0(PG64-22) TON 1034 $ 101.00 $ 104.434.00 1205.92 5 121,797.92 I TOTAL CHANGE ORDER $ 121,797.92 ORIGINAL CONTRACT AMOUNT $ 1,733,007.65 NEW CONTRACT 1 34,05$7 AMOUNT ORIGINAL CONTRACT AMOUNT:1$ 1,483,845.00 TOTAL AMOUNT OF CHANGE ORDER NO.1: $ 181,409.00 TOTAL AMOUNT OF CHANGE ORDER NO.2: $ 161,566.02 TOTAL AMOUNT OF CHANGE ORDER NO.3: j (93,812.37) TOTAL AMOUNT OF CHANGE ORDER NO.4: $ 121,797.92 TOTAL PERCENT OF CHANGE ORDER NOs.1,2,3&4: 24.99% NEW CONTRACT AMOUNT:A$ _ 31454 8Q5.17 CONTRACT COMPLETION DATE: March 18,2023 NO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.4 INSPECTED BY: PREPARED BY: 7,1:27 4 I ---zrZ472_ n Flood,t spector ht.1 r Edwards; S,MPA;GIP Manager APPROVED BY: APPROVED BY: ja-aA Z-1,-ett- Zach Leggett,Project Manager,Texas Materials John Cannatella,PE,City Engineer APPROVED BY: Z � APPROVED BY: Dr.Han!Tohme,PE,Consulant •f Clifton Williams,CPPB,Purchasing Manager APPROVED BY: Ron Burton,City Manager S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2021\5th&6th Street\Change Orders\Change Order 4 NEW\5th&6th Change Order#4